“To provide young people in the South Whitehaven area with support, guidance, and positive activities, to help them to reach their potential and become valued members of the community”.
BACKGROUND
South Whitehaven Youth Partnership (SWYP) is a new youth work charity providing neighbourhood youth provision to children and young people aged 8-19 years. SWYP launched on 1st April 2020, despite being a new organisation we are quickly becoming a main provider of youth work within Copeland, working with 388 children and young people in the South Whitehaven area.
SWYP delivers high-quality youth work for children and young people living in Mirehouse, Woodhouse and surrounding areas, this is delivered through youth clubs, detached youth work, one-to-one support, and school holiday programmes. During 2020-21 SWYP had to quickly adapt provision to meet the needs to support young people within the
community and deal with the Covid pandemic, during this time, the youth work team:
·Engaged with young people using digital youth clubs via Zoom
·Delivered Detached Youth Work
- ·Developed a ‘Youth Club in a Bag’ initiative
·Face-to-face youth clubs and outdoor youth club sessions.
2
TRUSTEE REPORT
I am writing this report on behalf of my Trustee colleagues whose details are listed below. We are the founding Trustees of the project which we launched in April 2020 in the early stages of the pandemic and the first of the 3 national lockdowns we would experience in our first 18 months of operation. The SWYP project replaced the youth work delivery formerly provided by Mirehouse Residents’ Group. We should pay tribute to Janet and Roger from that group for their co-operation, good sense and transparency in working with us on the handover to the new project.
One of our first key tasks as Trustees was to appoint a Project Manager and we are agreed that the appointment of Jacq Cardy to that role has been vital to our success, development and solid foundations in the difficult working environment of our first year and a half. Jacq has been a dynamic and
committed leader bringing an innovative response to the pandemic conditions, such as Youth Club In a Bag and Digital Youth Club, while still covering all the necessary nuts and bolts functions to get the project operational. She has then gone on to produce a really exciting and attractive timetabled offer for our Mirehouse and Woodhouse centres when the lockdown lifted alongside a brilliant Summer Programme. Jacq brings experience and a professional youth worker’s rigour to the role which ensures good quality delivery which the community can trust.
Jacq has also done a really good job in recruiting an excellent team of 6 part - time youth workers around her who have shown they are dedicated to the work, build good relationships with young people and are committed to developing the work and activities they provide. Youth work is not easy; it is a demanding role and the biggest rewards of the job are in the feedback from young people and seeing the progress they make and the enjoyment they have in the activities provided. We think the South Whitehaven communities can be proud of the youth work team in place. We know young people value and appreciate the project though our regular monitoring of activity and
particularly because of the numbers participating on more than 10 occasions which are really pleasing in a young project such as this.
To establish and sustain any youth work project a necessity is adequate funding. The Trustees are very grateful to our key funders with whom we have really good working relationships. Currently they are all local: Copeland Community Fund, Cumbria Community Foundation, Frances C Scott, Sellafield Ltd., Well Whitehaven, Cumbria County Council Local Area Committee. The young people and parents/carers of the Mirehouse and Woodhouse communities are well served by these funders. We should all note that there is no funding for youth work coming from central government – Westminster - into either of the Local Authorities and therefore not into these
communities. Although much is said of the need to support and help young people and the increased pressures under which they grow up and the many risks they might face and the growth in mental health difficulties and so on, projects such as this one must apply for funds and compete with other needy projects roughly every 3 years to cover staff costs, other overheads and activities for young people. No part of the funding costs are guaranteed; everything must be found.
Despite this Trustees are confident that SWYP can be sustained over many years. This view is based on the resilience and initiative shown after starting in such difficult circumstances; the overwhelmingly positive response from young people, parents and carers and the range of delivery at such an early stage. More than that it is because of the clear need young people in the area have for safe places to go and good things to do out of school time and where those who need it can get extra help.
TRUSTEES:
Elton Bowman, - works in Children Services Social Care Early Help Team; Jo Osborne- (Secretary), works in Cumbria County Council COVID 19 Business Support;
Mandy Taylor- (Treasurer), is West Cumbria Youth Development Officer (Copeland Youth Network);
Suzanne Wilson- is a Research Fellow, University of Central Lancs., We should note the help and support given by Paul Rowe, from the Phoenix Youth Project and Leanne Cherry, a project manager from Sellafield, through the initial set-up and throughout the first year of delivery.
Mike Priestley – Chairman South Whitehaven Youth Partnership.
YOUTH WORK JOURNEY
The youth work journey for 2020-21 took a different path than planned, launching with online DIGITAL YOUTH CLUBS in April. As we had no previous engagement with young people, we used Facebook and local contacts with parents to build up to 9 online digital youth work sessions per week, concentrating on fun interactive sessions and building relationships. This worked well until June, when the weather improved, and lockdown restriction were lifted. Numbers dropped and we quickly had to think of an alternative plan, which is when the YOUTH CLUB IN A BAG was launched. This was a huge success, we were building better relationships with young people aged 11+ across South Whitehaven. We maintained weekly contact with young people through this and DETACHED YOUTH WORK. GIRLS GANG moved from online session to outdoor face-toface and their first project was to make up a Youth Club Bag as part of their #IWILL SOCIAL ACTION project.
Over the summer we continued with online ONE-2ONE support, YOUTH CLUB IN A BAG, DETACHED YOUTH WORK and we also delivered FIT. FUN. FED , an outdoor programme for children and young people aged 8-12 years. This was a great was to make more contact with potential junior members, we delivered team games, sport and provided all participants with a healthy packed lunch. This was our delivery plan which brought us all the way to September, when we started our first face-to-face youth club sessions.
YOUTH CLUB session were 45 minutes per session to allow up to maximum 15 children and young people, as per the Covid guidelines. This ran across 4 sessions per evening in MIREHOUSE and
WOODHOUSE , to ensure all those that wanted to attend were able to do so. This ran up to October
half term, where young people enjoyed small Halloween parties and decorating chocolate apples.
November saw a return of DIGITAL YOUTH CLUBS , this enabled us to maintain contact with young people, the sessions were still focused around fun, but we also introduced the GIVE’N’GET programme, where young people gain points to cash in for a rewards. As we were in lockdown, the rewards were Amazon vouchers – young people gained points by taking part in workshops.
Alongside the DIGITAL YOUTH CLUBS , we also deliver VULNERABLE SUPPORT SESSIONS . These sessions were aimed at those, we felt were most vulnerable and needed to maintain weekly contact. During these sessions we were able to build a stronger relationship with young people, the sessions were aimed around emotions and how to deal with different emotions such as bereavement, sadness and anger. From these sessions we identify young people that needed additional ONE-2-ONE support and in partnership with the local secondary school, we were able to go into school and deliver individual support sessions.
Over the summer we continued with online ONE-2-ONE support, YOUTH CLUB IN A BAG, DETACHED YOUTH WORK and we also delivered FIT. FUN. FED , an outdoor programme for children and young people aged 8-12 years. This was a great was to make more contact with potential junior members, we delivered team games, sport and provided all participants with a healthy packed lunch. This was our delivery plan which brought us all the way to September, when we started our first face-to-face youth club sessions.
YOUTH CLUB session were 45 minutes per session to allow up to maximum 15 children and young people, as per the Covid guidelines. This ran across 4 sessions per evening in MIREHOUSE and WOODHOUSE , to ensure all those that wanted to attend were able to do so. This ran up to October half term, where young people enjoyed small Halloween parties and decorating chocolate apples.
November saw a return of DIGITAL YOUTH CLUBS , this enabled us to maintain contact with young people, the sessions were still focused around fun, but we also
introduced the GIVE’N’GET programme, where young people gain points to cash in for a rewards. As we were in lockdown, the rewards were Amazon vouchers – young people gained points by taking part in workshops.
Alongside the DIGITAL YOUTH CLUBS , we also deliver VULNERABLE SUPPORT SESSIONS .
These sessions were aimed at those, we felt were most vulnerable and needed to maintain weekly contact. During these sessions we were able to build a stronger relationship with young people, the sessions were aimed around emotions and how to deal with different emotions such as bereavement, sadness and anger. From these sessions we identify young people that needed additional ONE-2-ONE support and in partnership with the local secondary school, we were able to go into school and deliver individual support sessions.
December saw the return of face-toface YOUTH CLUB sessions, which we aimed to make fun and magical for the Christmas season. All YOUTH CLUBS were involved in a SOCIAL ACTION project to make Christmas gifts for older adults who were alone for Christmas, this was a partnership project with Councillor Emma Williams and CAAS.
Members of the JUNIOR YOUTH CLUBS made calendars and wrote out Christmas Cards, while SENIOR YOUTH CLUB members choose gifts to put in each bag which included a selection of male/female gifts, a box of crackers, rum butter and a wordsearch book. The groups made a total of 100 bags which were distributed to Copeland residents on Christmas day, to the local church and community members identified by young people and staff.
January saw a third return of DIGITAL YOUTH CLUB sessions and SUPPORT GROUPS , during this time we focussed the SENIOR YOUTH CLUB sessions around the YOUTH DEVELOPMENT FUND , giving young people a ‘YDF Promise’ to cash in at a later date, as many lockdown restrictions were still in place. February saw the return of a one-off YOUTH CLUB IN A BAG – which contained pancake ingredients for young people to make their own at home. The online provision stayed in place until the end of March, meaning the year ended the same way it started, however with one big difference, we started the year knowing zero young people in the local area, we had not engaged or ran any youth work provision. Fast forward to March 2021 and we have worked with 388 children and young people. This is an achievement that we are all very proud of.
SWYP STATISTICS
The demand for a youth provision that meets the needs of young people is vital within this area of South Whitehaven, this was highlighted during 2020-21, during a global pandemic when engagement was a potential issue, South Whitehaven Youth Partnership:
510
YOUTH CLUB IN A BAG
Number of Youth Club bags given to young people aged 11+ years
32
DETACHED YOUTH WORK
Number of detached youth work session delivered across South Whitehaven
24
388
12
CHILDREN & YOUNG PEOPLE
ACCREDITED Attended SWYP and engaged with OUTCOMES youth workers.
ASDAN Awards achieved by young people through the YDF.
187
YOUTH CLUB 155 SESSIONS
DIGITAL YOUTH CLUBS
Number of face-to-face
youth club sessions delivered in Woodhouse and Mirehouse
Number of online youth club sessions delivered via Zoom.
37
RECORDED OUTCOMES
FIT. FUN.FED
Delivered over the summer holidays with 94 participants taking part.
Through Workshops and Case Studied, focussed around the individuals learning and development.
WITH THANKS ...
SWYP YOUTH WORK TEAM
Jacq Cardy Project Manager
Adrianne Bell Lead Youth Worker
Shannon Rush Youth Worker
Kelly Bell Youth Worker
Toni Anne Wardle Apprentice Youth Worker
FUNDERS
South Whltehaven Youth Partner5hlp Accounts for the year ended 31st March 2021 Notes To Accounts i Accounts huve been prepared oft a receipts ontlpoyménts bgsis. No occruols ort modefor Inrne due but not re¢elvedor exndIture due bur notpvlé 2021 2020 Income 2 Grants Recelved Reslrl¢ted Grants Copeland Comrnunity Fund Francis C Scott Charitable Trust Curnbrlo Community Foundation #lwill Cumbrla Communlty Found4tlon LLWR Grassroot5 and CYPF Sellèlleld Lrd IMirehous* R•sidents Group) C¥mbria Couniy Council. ASDAN Evenl SEE NQTE Cumbrta County Councll Iyouth Club In a 8a¥1 Well Whitehaven NOTE I £ 11.905.69 £ 17,500.00 5,(fy).CQ 8,OCI).I)) £ ii,ow.crf) 227.0) 2,500.CQ 3,234.29 1,601.72 1,038.00 3,402.96 £ 22,000.tsJ £ 87,409.66 £ West Curnbrl• Community ktion Trust Curnbria Cgmmunity Foundation Covld-19 Sellafleld Ltd Spons & Dons SellifSeld Ltd Ye•r l New fund J Donatlons Mirehouse Resldents Group Privat• Don•tSon 150.00 so.co £ ii.000.oJ North Cop•l•nd Youth P•rtnershlp £ 11,2W.t>) £ 4 Other Incoffle Ex endlture 5 Rent, Supplles & Servlces Klent. St Peters Communiry Hall Aoom H1re- Mlrehouse Communky Centre Insur•nce 2021 2020 4,170. 1,253.C#J 555.80 186.31 58.73 Statlon8ry Postage Telephone & Internet Costs Bank Char8es Muslc Uténce 292.80 90.¢J) COVID Expenditure Sell4lield Spon5 & Dons Curnbria CF COd.19 Mlsc 516.43 2,915.01 1.038,00 33.44 £ 11,11>3.52 £ NOTE2 6 Youth Work Prts8rnm Youth Dèvelopment Fund Give'n'Get J4.97 594.40 1,284.15
South Whitehaven Youth Partnership Accounts for the year ended 31st March 2021 Mirehou5e Junior Youth aub Mirehouse 134 Youth Club 137.69 83.50 Woodhouse Junior Youth aub Woodhouse 13 Youth Club ASDAN Celebration Event Youth Club In a Bag Winter Méals Prograrnrne Flt.Fun.Fed - WCCAY 196.76 46.50 2,664.08 152.67 1,211.48 1,343.S5 935,06 Flt.Fun,Fed - Well Whitehaven Youth Club General 8,664.81 £ 7 Staffing Staff Wages Penslon Contriburlon5 CPSL Payroll Staff & VoluntetrTrJinin8 & expenses Ucheck- DBS Staff & Volunteers 51.937.21 1,592.11 309,60 82.98 182.40 NOTÉ 3 £ S4,104.30 £ Current Status 9 Fund$ at 31st March 2021 R•strl¢ted Gr4nts Unspent imountqd To For Stafflnl For Youth Work Pro8ram For Rent, 5upplle5 & Servltts Soundwav¢-Parton Dellvery NOTE 4 8,241.46 4.559.86 1,015.72 3,OW.00 NOTE S E 16,817.04 £ G•nefJl Fund$ Géneral . Own Funds Rtsèrves 4.884.58 3,029.41 7,913.99 £ Ti>t•l Funds tsnsp•nt E 24,731.03 £ 10 Addltlonal Note$ NOTE l- One payment rttefved fr¢rn C¢p•land Commynllv Fund- awihlni cond piyment of £11.905.68 NOTE l. Mlscellanoous plyments Indude and Safetypost•r Ind •¢¢id•nt book. NOTÉ 3. u¢ht¢k- DOS onlln• w•bslt•- money trnnsferred Into a w•ll•i to Use to payfor staff. volunteer5 and trustees 08S ¢he¢ks- rpm•lnln8 balance É147.14 NOTE4- Thls lrtcludes Ihe É22CKQ rectlved frorn SelldNqld tor Ihe YDF P1¢0, less t*rl•d forward a5 awaltini flnal p•ymtnt from CCF. NOTE S- A5 part ofthe donatlon frtsm NCIP, 5WYP cempleted the tsryet5 Set ro ensure the ovefall t•8ets for Copeland Youth Network were met. When the lunds were re¢eived Soundwave started the Pfoce$5 of settin¥ up i youth club In Parton- SWYPfeltth•t 50rne or the fun¢Js we recewed should be don•tsd back to Soundwjvo to help Set up yottth provlslon In Parton.
South Whitehaven Youth Partnershlp Accounts for the year ended 31st March 2021 Statement of Receipts & Payments and Balance Sheet Recelpts Grants 2021 ioio £ 87,409.66 É 11.200.00 £ Donation Other Ineorne Total Recèipts £ 98.609.66 £ Payments Supplies & Setvice5 Youth Work Pro8ram Staffin8 Tot¥1 Piymenls É 11,109.52 £ B,664.81 £ É 54,104.30 É £ 78J78.63 £ Net Ex¢e55 Of Rttelpts Over Payment5 Funds Brou8ht Forward Funds Carrled Forw•rd 24,731.03 £ 24,731,03 £ ftepresenred 8v Unty TN5t 8ank Ucheck-D85 £ 24,583.15 147.14 Charlty Aid Foundltlon cash In hand 0.74 £ 24,731.01 £
Independent examiner's report on the accounts Organisation name South Whitehaven Youth Partnership Address St Peters Community Hall. Lakeland Avenue, Whitehaven, Cumbria. CA28 9PR 151 April 2020 31 $1 March 2021 Account Year Respective Th@ committee consider that an audit is not required for this year and r•sponsibilities of that an independent examination is needed committee and It is my responsibility to.. examiner examine the accounts, to follow the procedures laid down in the General Directions given by the Charity Commission, and to state whether particular matters have come to my attention. Ba818 of Independent My examination was carried out in accordance with General •xamingr'8 Statement Directions given by the Charity Commission. An examination includes review of the accounting records kept by the organisation and a comparison of the accounts presented with those rerds. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the treasurer concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts. Independent In the course of my examination, no matter has come to my attention examinerfs statement 1. which gives me reasonable cause to believe that in, any material respect, the committee have nol met the requiremenls to ensure that.. proper accounting records are kept accounts are prepared which agree with the accounting records and comply with the accounting r8quirements', or 2. to which, in my opinion, attention should be drawn in order to enable a roper understanding of the accounts to be reached. Signed: Name: Date: 4th June 2021 Alan Stubbs FCMA Relevant professional qualification(s) or body (if any)". Chartered Management Accountant Address: Clo Cumbria CVS, Shaddongate Resource Centre, Shaddongate, Carlisle. CA2 STY Disclosure Non8 Recommendations None