REGI￿ERED COMPANY NUMBER: CE020891 (England and Wiles) REGISTERED CHARITY IYUMBER: 1188221 TRUS EE ' REPO UNA DITED FINAN IAL STAT R TH R ENDED 3 MARCH 2024 FOR HIN HI IN BAND CONTENTS F THE FINAN IAL THE YEAR END D31M ATEMEN 8e Trmstees. Rep)rt l#dtptnd¢tyt Ex*ml#¢rfs Report Stlttment of FinaM¢lal A¢tivlties St*temelll of fillan¢ial Posltk• Noles io ¢h¢ Flnallcial St*ttmt•ts 9 10 13 HITCHIN BAND REGI￿ERE ER: CE020891 TR ' REPORT FOR THE YEAR ENDED31 MARCH 2 The twstees present iheir rewrt wilh the finarKi?l Mai¢m¢ms of ihe chrity for the year ended 31 March 2024. The I￿￿ee$ have adopted the provisions of Accounting and Reporting by Chariiie5.' Swement of Ei¢comm¢nded Practice applicable to charities preparing their accounts in accordance with ihe Financial Rep)ning StaNlard w11￿bI¢ in ih¢ UK atmj Republi¢ of Ireland IFRS 102) (efftttive l January 2019). OWECTIVES AND AcfiviTIFS Objtetlves *ims The object of the CIO is the advancement of the art of musi( in p4rtT¢uI8T brw baThl m￿￿1¢, in Hiichin and the surrounding area. for the public benefit by.. (4) Offering trninirtg and coaching io musicians of all ages io enable them to play to a stsThlard Teady for publi¢ wfornian¢e and io develop ttKir musi¢al #bilities- (bl Perfoming public concerts of varied inforniative progr3mTnes' {¢} Collalx)ratin8 with oiher groups and individuals io enhance ihe offering to audience5. Slgnltkant aetfvltks The organizaiion comprises three bands (Hiidjin Barf Hiichin Community Brass and Hitchin y(K￿h B￿55 Bandl, all of which mainthined a full schedule of tthearsals aThl puforn7a￿ thn)ughout the FY. The main band Under￿)k six paid engagernen￿ three 5elf-PTomoted concerts and. 0￿e again, staged eig￿ sold-out perfonnaTKe5 of The STKJwm8n over the chrI￿rnaS period io audiences in Hitrhin, LLtchworth, and Bedford. involving collaboraiion with other local musician& Hitchin Filrn, Letrhw(Kth Garden City Heriiage Foundation and 10¢21 children who had auditioned to sing a 5010 as p¥rt of ¢arh ptrfomwKe. The band all￿ perforni¢d #t National Brass Band Championships of Greai Brilain in Swember 2023. The Youth Band conlinued io attra¢i new m¢miw Inc]￿ing be8inrR￿ with Th) p￿viO￿$ experience. The number of volunie¢r I￿or$ Iw increased in the p&4 year, s￿h thai the band Th)w cath ￿ three levels of studenty from complete beginners io inierniediaie players. Hiichin CDmmuniiy Brass Cofflin￿l io ￿¢ a wde range of ages aThl abiltties. i￿lUding learners of all ages who wish to gain experience and enjo)Theni from playing in 4 brdSS band. supp)rted by members from the maiD band. Th¢ band perf(wrned several engagernents through￿1 the year. including the joim Chri5mias concen with ihe main aThJ youth bands. The organisation's AGM was held on 09.5.24 41 Holwell Vill88¢ Hall. Page I HIT HIN BAND ISTERED CE020891 usrEES' RE RT FOR THE YEAR ENDED 31 MARCH 2024 OWECTIVES AND ACTIVITIES Publie benefit Ai all lime5, the trumees have had regard io the guidanc¢ isS￿d by the Chrity Commission on public benefii. Public perfornian¢es by all thre¢ of our bands have I￿1 strongly Sup[￿ed and warnily welcomed by the public. Many of the bands. performances throughoui the year have i￿1 free to the public - for example, 0￿dOor perforn)an¢es in Dunsiable, Shefford. Letchwonh and Leighion Buzzard. and Hitchin Roiatys carols in the town square. The Youth Band pui on several demo eveNs for schools in the l¢xal area. as well as perforniing at a youth engagemetm event in Hitchin toi*ns 4uare. Our Youth Band and Communily Band are open io anyo￿ who wishes to join. wiilKWt 8￿JItiort. and we offer free loan of insirumenis. tuition and coachin& WKI the chance io ￿romI as a group ftt a low subscriplion (£1 Irehearsal for Youth BatNJ, £5.'r¢hearsal for Community Brass). Public perfonnances 1hroug1￿1 the year have been #rongty s￿￿ted Ydrnily welcomed by the public. Our Youth Band and Community Band have contin￿d regular rehearsals. offering loan of instruments. Iullion gnd coaching. and the chance ro perform as a gr(NJP for a k>w subscription {£l:'Tehear5al for Youih Band. £5.'rehearsal for Community Brass). We staged eig￿ perfonnwKes of The Snowrynan over ihe Christmas period io audit￿ in Hilchin, Letchwonh and Bedford. These were multimedia experiences involving collaborniion with other local M￿sicians. Hitchin Film. Leichworth Garden City Heriiage FourKlation and local children had a￿lEtIoned to sing a solo as part of fdch ￿rfOrnIan¢e. All perfornian¢u were sold out and f¢edback has been tremendou& ACHIEVEMENT AND PERFORMANCE Charitable actlvltks Twice during the year, members of ihe main band PerfOrn￿ free of charge at Richmond Hill S¢hool for children with complex need5. The band is developing a ongoing relationship with the school. in Part￿ShiP wtth Brass BaTMJs EnglaThJ, and we intend io continue exploring how the band can benefit this and other $￿Cla11s1 schools. Around Christmas 2023. the Youth B￿1 perforn?ed free of charge at care ￿MeS in the Hitchin 3re4 and also played carols in Hitchin to rdise mow for IKTrmelessness charity Shelter. Our Youth B¥rMJ and comm￿lIY B8TKI #re open lo anyone *lK) wi5he5 to join. wiihout audktion. arKI we oifer free loan of in51ruments. iuiiion and coa¢hing. and ihe chatKe to ￿r0[￿ as a group for a low subscription l£l.rehearsal for Youth Band, £5irehearsal for Community Brdss). The youth band in particular provide5 fi￿ introduction io playing an In￿rUMent for many children, luiored entirely by volunieers. FINANCIAL REVIEW Fl#*ncF*l positio Our subscription raies for members of the senior baThl have been mainiained {* £25'month aThl £IO'monih for ihose not in full employment). Thi5 coniinues io provide a solid foundation. covering much of the core overheads of tthe organi5ation. We have invesied in addiiional instruments and equipment for the Youth Band which will support its Continuin8 expansion_ The Ststement of Financial Aciivilics shows a defKiL prfrmaluaiion of in￿n¥￿en￿ for the year of £5.733 (2023 deficii £2,436). The bala￿¢ of fund5 carried forward wds £57225 compared to £57.519 I￿ ye¥r - these include the revalued insirume values. Page 2 HI N BAND RE ERED MBER: CE 20891 TRUSTEES. REPORT ENDED31 MARCH 2024 R THE FINANCIAL REVIEW Printtp#I funding sour¢ Principle source of income in this financial year been: . Income from concerts and events. - Member subs¢ripiioAs: - Paid engagements- - tknlations and publi¢ eollethions. R¢s¢rves polky The CIO cwrenily has no formal policy on hokling minimum res¢Tves. however, we would expell io maintain a working balance less than £5.000. This ensures the ability of ihe CIO io pay njnning co￿$ in th¢ event that numbers of members paying subscription5 were io red￿e or paid events need io be carKelled. Balarte over past five Fys been below £5,(YX). CuTren¢ balance exceeds £16.(￿. Going eotyttrn There are no concems abo￿ the future of Hitchin BarKI continuing as a going ¢oncern. STRUCTURE. GOVERNANCE AND MANAGEMENT Governlwg dfjcumtnt The charity is rontrolled by its governing docunKnt. a deed of tyu5L and coTr4iiutes a charithble trKorpordted organisation. Ch#rlty eoDStil¥tio In 2020. the inaugural year of lh¢ CIO. the members of commillee eleaed ai ihe AGM on 9 May 19 becam¢ the trustees for the CIO. Their names were included in the draft CIO conmiiution which w&$ fonnally proposed and unanimously accepied ai ihai mttling. Induction and training of new tTU51etS { l) Ele¢ied charity trustre5'. (a) Ai every annual general meeiin8 of ihe members of ihe CIO, O￿thIrd of the eleued charity tTUSte¢s shall retire from office. If the number of elecied charity trusttts is noi three or a mulriple of three. then the nLmiber nearest to one-third shall rdire from offi¢e. but if there is only one charity Irusiee. he or she shall retire: {b} The charity trusitts io rdire by rotaiion shall be those WI￿ have been lotyst in office sI￿e their lasi apwiinimenl OT reap￿InIMent. If any tr￿￿e£S were lasi app)in*d or reaFsKJinied on the same day ihose to retire shall (unless they ￿herWISe agree hmong themselv￿) Ix deierniined by lot: (c) The vacancies so arising may be filled by ihe de¢i$ion of the members ai ihe annual general mething: any vacancies not filled at Ihe annual gen¢ral mething may k filloj ￿ provided in sulKlause (d) of this clause. {d} The members or the charity tntste¢s may at any lim¢ decide lo apwint a new charity trus*e. whether in place of a charity in￿tee who has rdired or bem or as an addilional chariry mL4ee, provided ih¢ limit specified in clause [12(3)1 ffl ihe number of charity tr￿st￿S would TMX as a result be ex¢¢eded: {e) A person 50 appointed by the members of the CIO shall raire in K¢ordance with the provisions of sub6 Acf). Having satisfied myself that the acwurts of ihe Company aTe not required io be a￿]lled under Part 16 of the 2006 Act arwj are eli8ible for in&pertdent examinaiion. I rep)rt in respect of my examinaiion of your chariW5 accounts as carried out under Section 145 of the Charities Ad 2011 (Ihe 2011 Aa.). In cwing out my examination I have followed the Directions given by the Chariry Commission under Seaion 145(5) (b) of the 2011 Acl. ImdtpeMdeTr¢ sl•terntiit I have completed my examination. I confirn) th* no maners have come lo my attention in ¢onneaion with ihe examination giving me cause to believe.. accounling records were noi kept in resw of the Company &8 required by Secrion 386 of the 2006 Aa; or the accowits do rKJi accord with those record%. or the accounts do Th)1 comply with (he accouniing requiTem¢nts of Seuion 396 of the 2006 Aci other than any requirement ihat the accoums give a aNI fair view which is Thx a matter considued as part of an indewdent ex8minaiioo: or the accounts have noi l)¢en weparcd in accOrda￿t wth the fflethods and principles of the Sthtement of Recommended Praciice for accounting and reporting by chariii¢5 (applicable to charities preparing their accounts irt accordance with the Financial Reporting StsTrJard applicable in the UK and Republic of Ireland (FRS 102)). I have no concems ond have come across matters in connection with the examination io which aneniion should be drawi in this report in order to enable a proper ￿derstanding of the accounts io be reached. Neil Harding FCA Bradshaw Johnson Chartered Accounlants Croft Chambers I l B8Duoft Hiichin Hertfordshire SG5 IJQ Page 5 IT ATEME T OF FINANCI FOR THE YEAR ENDED31 MAR Iv TIE 24 31.3.24 Unre5triffled fimds 31.3.23 Trfal fijnds IJYCOME AND ENDOWMENfs FROM Donations and legacies 8,539 6,482 Other trading activiiies Other income 13,423 3,045 25,064 2.585 Tot*1 25,007 34,131 EXPENDITURE ON Ch4ritable a¢livities Charity activities 30.740 36,567 NET INCOMEI(EXPENDITURE) Other rttogDts¢d galMsl(IDsses) Gains on revaluaiion of fixed 4sSthS (5,733) (2.436) 5,439 (294) 2.628 RECONCILIATION OF FUNDS Total fimds broughi fonvard 57.519 54,891 TOTAL FUNDS CARRIED FORWARD 57.225 57,519 The notes forn) part of ihese fir4ncial sts*ments Page 6 HIN BAND GI￿ERED NUMBER: CE STATEME F FINAN IMAR IAL 31.3.24 Unrtstricted 31.3.23 Tothl funds FIXED ASSETS Tangible a55ets 41.834 41520 CURRENT ASSETS Debior5 Cash at bank 200 16,881 17.861 17.081 CREDITORS Amounts f811ing due within one year (2,470) (1,082) NET CURRENT ASSETS 15,391 15,999 TOTAL ASSETS LE&S CURRE LIABILITIES 57.225 57.519 ASSETS 57,225 57,519 FUNDS Unrestria¢d fitt 57.225 57,519 TOTAL FUNDS 57225 57.519 The Charitsble company is entitled to exempti￿ from audit under knion 477 of the Companies Act 2006 foT the year ¢nded 31 March 2024. The members have not required ihe company to obtain an of its fina￿la1 statenKnts for the year ended 31 March 2024 in accordanc¢ with Seciion 476 of the Companies Aa 2(Kl6. The In￿ceS acknowledge their responsibililies for (a) ensuring thai Ihe charitable company keeps accourfing records comply wilh Sections 386 and 387 of ihe Companies Att 21N)6 and preparing financial sta¢emenis ￿1¢h give a and fair view of the thte of affairs of the chariuble company as at the end of ea¢h finarKial ytsr and of its SUTpl￿ or defi¢it for each financial year in accordarKe with the requirements of Seclions 394 and 395 w)d ￿lch othmvise comply wilh the requirements of the Companies Ad 2006 relating to fina￿la] stsiements. so far ￿ appli&il¢ io the charitsble company. Ib) The n￿e$ form part of ihese financial statements Page 7 c(K)iinued... HIT HINB RE ER NUMBER: E02 TEM OF FINAN IAL 31 MARCH 2024 These financial siatemenis have been prepared in aCcordar￿c with the provisio￿6 applicable io charirable companies svbject lo the small companies regime. The financial #atements w¢re approved by the Board of TnL4ees and athised for issue on 2 Ckiob¢r 2024 and were siw)ed on lis behalf by: A Ilott- Tntstee The n￿¢$ fom) part of financial Maiements Page 8 HITCHIN ND NOTES TO THE FINANCI FOR THE EAR ENDED31 TATEMENT ARCH 2024 ACCOUNTING POLICIES B*5ii of prep•rlTrt the fil*￿1￿1 st*ie**thts The financial siat¢nKnis for he charity. which is a public ber*fii ¢niiry under FRS 102. have been prepared in a¢coTdance with the Charilie5 SORP (FRS 102) 'Ac¢ouniing and Reporting by Charities: Statement of Recommended Prartice ¥pplicable io charities preparing their accounts in a¢¢ordatKe with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2019),. Fina￿la1 Reporting Stsndard 102 Tr Financial Rewrting Standard applicable in ihe UK and Republic of Ireland. and the Charities Act 201 l. The financial st*ements have been Fryared under the hist(wl cost convention. Hiichin Band meets the definition of public emity under FRS 102. The finartcial ￿ateMentS are pr¢s¢nted in ￿ttlIng (£). l#¢omt All I￿Orne is recognised in the Statement of FinaTKial Aaiviiies once ihe chariry has entitlemeni io th¢ fvnds, it is probable thai the income will be r￿e1Ved and the amount can be measured reliably. Exptndlture Liabilities are reco8nised as expendit￿¢ &8 soon as there is a legal or conMnKtive obligaiion committing the chariry to Ihal expenditure, it is probable that a 1rd￿rtr of ecoTh)mic benefiis will be r¢quired in settlement and the amount of ihe obligaiion ¢8n be measured reliably. Expendiiiire Is accoiinted for on an xcnthls basis and has been classified under headings thai aggregate all coa related ￿ the category. WIKre costs cannot be directly attribut¢d io particular headings they have been alloc*ed to *liviiies on a basis CofL4iStent wilh ihe w of resources. T*n8ible fixed a55¢ts Ikpreciaiion is provided ai ihe following annu81 Mes in onkT to Wri￿ off each over its e5tim*ed ￿eful lift. 2￿/4 on reducing balance Instruments and equipnent were revalued by ihe T￿￿ee5 as ai 31 MaTch 2024. This will be revisited on an annual basi5. T*x*tlo The charity is exempt from COr￿[ation tsx on its charitable aclivities. Fund *e¢ountlng Unrestricted funds can be used in accordance with the charioble objectives ￿ th¢ discrelion of the irumees. Restrided funds ¢an only be used for particular restricted purpose5 within the objects of the choriry. Restrictions aris¢ when specified by the d1￿m)r or when fijnds ar¢ Aised for panicular r¢stricred Purposes. Further explanaiion of the nature artd of each fiuKI is Ir￿1th in the Mies to the financial siai¢ments. Page 9 corttinued... HIT HIN BAJY TESTO THE FINANCIAL STATEME - eontlD R THE YEAR ENDED I MARCH 2024 OTHER TRADING ACflVITILS 31.3.24 31.3.23 Concert income 13.423 25,064 NET INCOMFJ(EXPENDITURE) Net i￿oMe.,(expendilVre) is si*¢d after clw8ingl{creditLng).' 31.3.24 31.3.23 Depr¢cialion- owned a55dS 5,439 5,456 TRUSTEES, REMUNERATION AND BENEFITS There were no trusiees, remLO)er41ion OT other benefits fly the year ¢nded 31 March 2024 nor for th¢ year ended 31 March 2023. Tru5tees' txpells¢s There WEre no tru￿ee5. expense5 paid ftir the year eThJed 31 March 2024 nor for the ye8r eTKled 31 Mar¢h 2023. 2023 COMPARATIVLS FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestri¢ted fijnds INCOME AND ENtKIWMENTS FROM tX)nations and legacies 6,482 Other trading activilies Other income 25.064 2,585 Total 34,131 EXPENDITURE ON Chartt*ble actlvltles Charity activities 36.567 NET INCOMEI(EXPENDITURE) Otber ree¢)ytsed gainsl{losses1 Gains on revaluaiion of fixed assets (2,436) 5.064 Ntt movemtDt in fuwds 2,628 RECONCILIATION OF FUNDS Total funds brought forward 54,891 TOTAL FUNDS CARRIED FORWARD 57,519 Page 10 e0nlin￿d... HITCHIN BAND NOTES TO THE FINANCIAL ¥fATEMENTS- ¢onti*u¢d R THE YEA ENDED I MARCH 2024 TANGIBLE FIXED ASSETS Instruments Cost OR VALUATION At l April 2023 Additions 41.520 314 Ai 31 March 2024 41,834 DEPRECIATION Charge for year R¢v4lu*ion adJ￿¢ments 5,439 (5.439) At 31 March 2024 NET BOOK VALUE Ai 31 M8r¢h 2024 41.834 Al 31 M￿h 2023 41.520 Coa or valu*ion ai 31 Mor¢h 2024 is repTesented by." Instruments Cos¢ 41.834 If instruments and equipmeffl had Thx been rev11￿4 would have be¢n included ai the following his¢oriral wst". 31.3.24 31.3.23 Cost 41.834 41,520 Aggregaie depreciaiion 25,133 19,694 DEBTORS: AMOUNTS FALLING DUE WITHIN OiYE YEAR 31.3.24 31.3.23 Other d¢btOf5 200 Pagell continued... HIT TOT E FINANCIAL STATEM rs- eoAtlmu FOR THE YEAR ENDED I MARCH 2024 CREDITORS: AMouKfs FALLING DUE WITHIN ONE VEAR 31.3.24 31.3.23 I￿r creditors Attrued expenses 230 2,240 242 2.470 1.082 MOVEMENT IN FUNDS movernent in funds Ai 31.3.24 At 1.4.23 U*restri¢ted General filnd Revaluation reserve 38.118 19.401 (5.733) 5,439 32.385 24,840 57.519 (294) 57,225 TOTAL FUNDS 57,519 (294) 57.225 Net movemeni in fimds. in¢luded in the above are as folk)w5: Incoming Resources ex GairL5 and losses Moveme in funds Unrestri¢trd fvnds General fund Revaluation r￿rve 25.(￿7 {30.740) {5.733} 5,439 5.439 25.1K)7 (30,740) 5.439 (2941 TOTAL FUNDS 25,IK)7 (30.740) 5,439 (294) Comparative5 for movemtnt In fvttds Nei movement in fvnds Ai 31.3.23 At 1.4.22 iJMres¢rieted funds General fijnd Revaluaiion reserve 40,554 14,337 {2.436) 5.064 38.118 19.401 54.891 2.628 57,519 TOTAL FUNDS 54.891 2,628 57,519 Page 12 continued... HITCHIN BAND TEST THE FINANCIAL FOR THE YEAR TATEMENTS- D31 MAR 24 MOVEMENT IN FUNDS- ¢onliMutd Comparniive net movemeni in fi￿1% included in the above are as follows.. Incomin8 Gains and losses Movement in ￿ndS expeThJed UDreslrk¢￿ G¢neral fund Revaluation reserve 34.131 (36,567) {2,436) 34,131 (36,567) 2.628 TOTAL FUNDS 34.131 (36.567) 5.064 2,628 io. RELATED PARTY DISCLOSURES There were no rel￿ed party Transaaiorts for the year ended 31 March 2024. Page 13