**REGISTERED COMPANY NUMBER: CEO20891 (England and Wales) REGISTERED CHARITY NUMBER: 1188221**
## **TRUSTEES' REPORT AND**
**UNAUDITED FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31 MARCH 2022**
**FOR**
**HITCHIN BAND**
## **HITCHIN BAND**
## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022**
|||**Page**||
|---|---|---|---|
|**Trustees' Report**|1|to|4|
|**Independent Examiner's Report**||5||
|**Statement of Financial Activities**||6||
|**Statement of Financial Position**||7||
|**Notes to the Financial Statements**|8|to|12|
## **HITCHIN BAND (REGISTERED NUMBER: CEO20891)**
## **TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2022**
The trustees present their report with the financial statements of the charity for the period ended 31 March 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The object of the CIO is the advancement of the art of music, in particular brass band music, in Hitchin and the surrounding area, for the public benefit by:
(a) Offering training and coaching to musicians of all ages to enable them to play to a standard ready for public performance and to develop their musical abilities;
(b) Performing public concerts of varied and informative programmes;
(c) Collaborating with other groups and individuals to enhance the offering to audiences.
## **Significant activities**
Covid and Covid restrictions were still a significant factor during this FY, in the early part of the year indoor rehearsal was not permitted and most of our activity took place online, with some small group rehearsals outdoors. From late June, the senior band and Community Brass were able to resume rehearsals and the senior band was able to resume performances. For the time being, we have reduced senior band rehearsals to one rehearsal per week.
In September, we were extremely please to be able to resume rehearsals with our Youth Band, albeit with just six youngsters returning. However, on 10th December 21, supported by Brass Bands England and Herts Music Service, members of the band performed in an assembly at Oughton School, Hitchin. The response of the pupils was tremendous and over the next few weeks numbers in our Youth Band grew. Through further visits to schools and word of mouth, by end of year, numbers were up to 20 each week. Of these, seven had never played a brass instrument.
Volunteers teaching and coaching the Youth Band all took a day-long course in training techniques, run by Brass Bands England with Herts Music Service, as well as separate courses on Safeguarding.
Covid has had an enduring effect, requiring us to seek larger rehearsal facilities and this has resulted in our three bands being spread across three different rehearsal venues. This has been a driver for the Trustees and Committee to begin investigating options for a permanent home for the organisation and we continue to pursue those options.
In September we began planning for a major collaboration with the Foden's Band, for which we are seeking significant funding from the Arts Council. This event will take place in May 22.
## **Public benefit**
At all times, the trustees have had regard to the guidance issued by the Charity Commission on public benefit.
Public performances by the senior band resumed in June 21 and every performance was strongly supported and warmly welcomed by the public.
Our Youth Band and Community Band resumed regular rehearsals, offering loan of instruments, tuition and coaching, and the chance to perform as a group for a very low subscription (£1/rehearsal for Youth Band, £2.50/rehearsal for Community Brass).
We staged seven performances of The Snowman over the Christmas period to audiences in Hitchin, Letchworth and Bedford. These were multimedia experiences involving collaboration with other local musicians, Hitchin Film, Letchworth Garden City Heritage Foundation and local children who had auditioned to sing a solo as part of each performance. All performances were sold out and feedback has been tremendous.
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## **HITCHIN BAND (REGISTERED NUMBER: CEO20891)**
## **TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2022**
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
In the first three months of the FY, amid changing Covid regulations, when face to face rehearsal was not possible, we continued to on-line coaching seminars and participation in on-line events for all members.
In late June 21 members of the senior band were able to take part in an Armed Forces Day event at Letchworth. Thereafter, the band performed at seven different events plus seven performances of The Snowman.
Our Youth Band has been up and running again since September and is open throughout the school year to anyone under 16 who wishes to join. All volunteers have undergone training in coaching and Safeguarding and all have been DBS checked.
Our Community Band is open to anyone of any standard who wishes to come along to join the group. It offers a supportive atmosphere with no pressure and no commitment. Attendance is regularly 20 to 30 players at each rehearsal.
## **FINANCIAL REVIEW**
## **Financial position**
Throughout the year our subscription rates for members of the senior band have been maintained (at £25/month and £10/month for those not in full employment). This has provided a solid foundation, covering much of the core overheads of the organisation.
In addition to capital purchases of instruments, music and equipment amounting to £1,348, the organisation has been able to invest in the servicing and repairs of instruments and the training of volunteers.
The Statement of Financial Activities shows a deficit for the year of £4,829 compared to a surplus in the last period of £45,383 which arose in part due to the introduction of funds and instruments.
The balance of funds carried forward as at 31 March 2022 was £40,554 compared to £45,383 last year due to the above deficit.
## **Principal funding sources**
Principle source of income in this financial year has been:
- Members subscriptions.
- Income from concerts and events.
- Paid engagements.
- Donations and public collections.
## **Reserves policy**
The CIO currently has no formal policy on holding minimum reserves, however, we would expect to maintain a working balance not less than £5,000. This ensures the ability of the CIO to pay running costs in the event that numbers of members paying subscriptions were to reduce or paid events need to be cancelled.
Balance over past five FYs has not been below £5,000. Current balance exceeds £15,000.
## **Going concern**
There are no concerns about the future of Hitchin Band continuing as a going concern.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document, a deed of trust, and constitutes a charitable incorporated organisation.
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## **HITCHIN BAND (REGISTERED NUMBER: CEO20891)**
## **TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2022**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Charity constitution**
In 2020, the inaugural year of the CIO, the members of the committee elected at the AGM on 9 May 19 became the trustees for the CIO. Their names were included in the draft CIO constitution which was formally proposed and unanimously accepted at that meeting.
## **Induction and training of new trustees**
(1) Elected charity trustees:
(a) At every annual general meeting of the members of the CIO, one-third of the elected charity trustees shall retire from office. If the number of elected charity trustees is not three or a multiple of three, then the number nearest to one-third shall retire from office, but if there is only one charity trustee, he or she shall retire;
(b) The charity trustees to retire by rotation shall be those who have been longest in office since their last appointment or reappointment. If any trustees were last appointed or reappointed on the same day those to retire shall (unless they otherwise agree among themselves) be determined by lot;
(c) The vacancies so arising may be filled by the decision of the members at the annual general meeting; any vacancies not filled at the annual general meeting may be filled as provided in sub-clause (d) of this clause;
(d) The members or the charity trustees may at any time decide to appoint a new charity trustee, whether in place of a charity trustee who has retired or been, or as an additional charity trustee, provided that the limit specified in clause [12(3)] on the number of charity trustees would not as a result be exceeded;
(e) A person so appointed by the members of the CIO shall retire in accordance with the provisions of sub-clauses (a) and (b) of this clause. A person so appointed by the charity trustees shall retire at the conclusion of the annual general meeting next following the date of his appointment, and shall not be counted for the purpose of determining which of the charity trustees is to retire by rotation at that meeting.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
**Registered Company number** CEO20891 (England and Wales)
**Registered Charity number** 1188221
## **Registered office**
33 Crowland Road Luton Beds LU2 8EH
## **Trustees**
K A Birch A P Hooker Secretary Mrs D M Birch Chair (appointed 29.4.21) R Bush (appointed 29.4.21) Mrs H Landsman (appointed 29.4.21) A Ilott Treasurer (appointed 29.4.21) A Birring (appointed 29.4.21) M J Thorn (resigned 19.5.22) C N Ankers (resigned 19.5.22) A R Grady
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## **HITCHIN BAND (REGISTERED NUMBER: CEO20891)**
## **TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2022**
**REFERENCE AND ADMINISTRATIVE DETAILS Independent Examiner** Bradshaw Johnson Chartered Accountants Croft Chambers 11 Bancroft Hitchin Hertfordshire SG5 1JQ
Approved by order of the board of trustees on 20 October 2022 and signed on its behalf by:
A P Hooker - Trustee
Page 4
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HITCHIN BAND**
## **Independent examiner's report to the trustees of Hitchin Band**
I report to the charity trustees on my examination of the accounts of the Hitchin Band for the year ended 31 March 2022.
## **Responsibilities and basis of report**
As the charity's trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the Trustee’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the CIO as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view, which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Neil Harding FCA Bradshaw Johnson Chartered Accountants Croft Chambers 11 Bancroft Hitchin Hertfordshire SG5 1JQ
Date: 21 October 2022
Page 5
## **HITCHIN BAND**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022**
||||||Period|
|---|---|---|---|---|---|
||||||27.2.20|
|||||Year Ended|to|
|||||31.3.22|31.3.21|
|||Unrestricted|Restricted|Total|Total|
|||fund|fund|funds|funds|
||Notes|£|£|£|£|
|**INCOME AND ENDOWMENTS FROM**||||||
|Donations and legacies||6,967|-|6,967|6,058|
|Other trading activities|2|11,582|-|11,582|38|
|Other income||1,835|-|1,835|53,107|
|**Total**||20,384|-|20,384|59,203|
|**EXPENDITURE ON**||||||
|Raising funds||458|-|458|50|
|**Charitable activities**||||||
|Charity activities||24,755|-|24,755|13,770|
|**Total**||25,213|-|25,213|13,820|
|**NET INCOME/(EXPENDITURE)**||(4,829)|-|(4,829)|45,383|
|**RECONCILIATION OF FUNDS**||||||
|**Total funds brought forward**||45,383|-|45,383|-|
|Revaluation adjustment||14,337|-|14,337|-|
|**TOTAL FUNDS CARRIED FORWARD**||54,891|-|54,891|45,383|
The notes form part of these financial statements
Page 6
## **HITCHIN BAND (REGISTERED NUMBER: CEO20891)**
## **STATEMENT OF FINANCIAL POSITION 31 MARCH 2022**
||||||31.3.22|31.3.21|
|---|---|---|---|---|---|---|
|||Unrestricted|Restricted||Total|Total|
|||fund|fund||funds|funds|
||Notes|£|£||£|£|
|**FIXED ASSETS**|||||||
|Tangible assets|6|40,247||-|40,247|31,040|
|**CURRENT ASSETS**|||||||
|Debtors|7|200||-|200|200|
|Cash at bank||15,819||-|15,819|15,465|
|||16,019||-|16,019|15,665|
|**CREDITORS**|||||||
|Amounts falling due within one year|8|(1,375)||-|(1,375)|(1,322)|
|**NET CURRENT ASSETS**||14,644||-|14,644|14,343|
|**TOTAL ASSETS LESS CURRENT**|||||||
|**LIABILITIES**||54,891||-|54,891|45,383|
|**NET ASSETS**||54,891||-|54,891|45,383|
|**FUNDS**|9||||||
|Unrestricted funds|||||54,891|45,383|
|**TOTAL FUNDS**|||||54,891|45,383|
The financial statements were approved by the Board of Trustees and authorised for issue on 20 October 2022 and were signed on its behalf by:
D M Birch – Trustee
The notes form part of these financial statements
Page 7
## **HITCHIN BAND**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements for he charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Hitchin Band meets the definition of public entity under FRS 102.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Instruments
- 20% on reducing balance
Instruments and equipment were revalued by the Trustees as at 31 March 2022. This will be revisited on an annual basis.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
continued...
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## **HITCHIN BAND**
## **NOTES TO THE FINANCIAL STATEMENTS - continued**
## **FOR THE YEAR ENDED 31 MARCH 2022**
## **2. OTHER TRADING ACTIVITIES**
|**OTHER TRADING ACTIVITIES**|||
|---|---|---|
|||Period|
|||27.2.20|
||Year Ended|to|
||31.3.22|31.3.21|
||£|£|
|Concert income|11,582|38|
|**NET INCOME/(EXPENDITURE)**|||
|Net income/(expenditure) is stated after charging/(crediting):|||
|||Period|
|||27.2.20|
||Year Ended|to|
||31.3.22|31.3.21|
||£|£|
|Depreciation - owned assets|6,478|7,760|
## **3. NET INCOME/(EXPENDITURE)**
Net income/(expenditure) is stated after charging/(crediting):
## **4. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 March 2022 nor for the period ended 31 March 2021.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 March 2022 nor for the period ended 31 March 2021.
## **5. 2021 COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
|Unrestricted
Restricted
fund
fund
£
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
6,058
-
Other trading activities
38
-
Other income
53,107
-
**Total**
59,203
-
**EXPENDITURE ON**
Raising funds
50
-
**Charitable activities**
Charity activities
13,770
-
**Total**
13,820
-
**NET INCOME**
45,383
-|Total
funds
£
6,058
38
53,107|
|---|---|
||59,203|
||50
13,770|
||13,820|
||45,383|
continued...
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Page 9
continued...
## **HITCHIN BAND**
## **NOTES TO THE FINANCIAL STATEMENTS - continued**
## **FOR THE YEAR ENDED 31 MARCH 2022**
|**5.**|**2021 COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**|**2021 COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**|**2021 COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**|**2021 COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**|**2021 COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**||
|---|---|---|---|---|---|---|
|||Unrestricted|Restricted|||Total|
|||fund|fund|||funds|
|||£||£||£|
||**TOTAL FUNDS CARRIED FORWARD**|45,383|||-|45,383|
|**6.**|**TANGIBLE FIXED ASSETS**||||||
|||||||Instruments|
|||||||£|
||**COST OR VALUATION**||||||
||At 1 April 2021|||||38,800|
||Additions|||||1,348|
||Revaluations|||||99|
||At 31 March 2022|||||40,247|
||**DEPRECIATION**||||||
||At 1 April 2021|||||7,760|
||Charge for year|||||6,478|
||Revaluation adjustments|||||(14,238)|
||At 31 March 2022|||||-|
||**NET BOOK VALUE**||||||
||At 31 March 2022|||||40,247|
||At 31 March 2021|||||31,040|
||Cost or valuation at 31 March 2022 is represented by:||||||
|||||||Instruments|
|||||||£|
||Valuation in 2022|||||99|
||Cost|||||40,148|
|||||||40,247|
||If instruments and equipment had not been revalued they would have been included at the following historical cost:||||||
||||31.3.22|||31.3.21|
||||£|||£|
||Cost||40,148|||-|
||Aggregate depreciation||14,238|||-|
If instruments and equipment had not been revalued they would have been included at the following historical cost:
continued...
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## **HITCHIN BAND**
## **NOTES TO THE FINANCIAL STATEMENTS - continued**
## **FOR THE YEAR ENDED 31 MARCH 2022**
|**7.**|**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**|||||
|---|---|---|---|---|---|
|||||31.3.22|31.3.21|
|||||£|£|
||Other debtors|||200|200|
|**8.**|**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**|||||
|||||31.3.22|31.3.21|
|||||£|£|
||Other creditors|||535|482|
||Accrued expenses|||840|840|
|||||1,375|1,322|
|**9.**|**MOVEMENT IN FUNDS**|||||
|||||Net||
|||||movement|At|
|||At 1.4.21||in funds|31.3.22|
||||£|£|£|
||**Unrestricted funds**|||||
||General fund||59,720|(4,829)|54,891|
||**TOTAL FUNDS**||59,720|(4,829)|54,891|
||Net movement in funds, included in the above are as follows:|||||
|||Incoming||Resources|Movement|
|||resources||expended|in funds|
||||£|£|£|
||**Unrestricted funds**|||||
||General fund||20,384|(25,213)|(4,829)|
||**TOTAL FUNDS**||20,384|(25,213)|(4,829)|
||**Comparatives for movement in funds**|||||
|||||Net||
|||||movement|At|
|||||in funds|31.3.21|
|||||£|£|
||**Unrestricted funds**|||||
||General fund|||45,383|45,383|
||**TOTAL FUNDS**|||45,383|45,383|
continued...
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## **HITCHIN BAND**
## **NOTES TO THE FINANCIAL STATEMENTS - continued**
## **FOR THE YEAR ENDED 31 MARCH 2022**
## **9. MOVEMENT IN FUNDS - continued**
Comparative net movement in funds, included in the above are as follows:
||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|59,203|(13,820)|45,383|
|**TOTAL FUNDS**|59,203|(13,820)|45,383|
## **10. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 March 2022.
Page 12