**REGISTERED CIO NUMBER: CEO20891 (England and Wales) REGISTERED CHARITY NUMBER: 1188221**
## **TRUSTEES' REPORT AND**
## **UNAUDITED FINANCIAL STATEMENTS**
**FOR THE PERIOD 27 FEBRUARY 2020 TO 31 MARCH 2021**
**FOR**
**HITCHIN BAND**
**HITCHIN BAND**
## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE PERIOD 27 FEBRUARY 2020 TO 31 MARCH 2021**
|||**Page**||
|---|---|---|---|
|**Trustees' Report**|1|to|3|
|**Independent Examiner's Report**||4||
|**Statement of Financial Activities**||5||
|**Statement of Financial Position**||6||
|**Notes to the Financial Statements**|7|to|9|
|**Detailed Statement of Financial Activities**||10||
**HITCHIN BAND**
## **TRUSTEES' REPORT**
## **FOR THE PERIOD 27 FEBRUARY 2020 TO 31 MARCH 2021**
The trustees present their report with the financial statements of the charity for the period ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **INCORPORATION**
The CIO was incorporated on 27 February 2020.
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The object of the CIO is the advancement of the art of music, in particular brass band music, in Hitchin and the surrounding area, for the public benefit by:
(a) Offering training and coaching to musicians of all ages to enable them to play to a standard ready for public performance and to develop their musical abilities;
(b) Performing public concerts of varied and informative programmes;
(c) Collaborating with other groups and individuals to enhance the offering to audiences.
## **Significant activities**
With the onset of Covid restrictions from 23 Mar 20, all planned activities had to be postponed. Rehearsals for all three bands were suspended and all planned concerts and contesting activities had to be cancelled.
Those who had bought advance tickets for concerts were offered refunds. At the end of this period, £481.50 of refunds had not been claimed but these have subsequently been refunded.
Focus switched to on-line activities. All members were invited to take part in weekly activities, including 32 quizzes and social events, and nine coaching sessions / discussion forums with top players, composers, and musical directors. To keep players and our supporters engaged, and to maintain the profile of the band, we created on-line performances. Players recorded their parts individually at home, and their performances were then mixed into a band performance. Three performances were entered into on-line international competitions with good results. Whilst all of the mixing was carried out by volunteers at no cost, we paid £420 with respect to video services undertaken by a member of the band who is a professional videographer. This amount was significantly below the true cost of work undertaken and was the minimum required to cover their costs.
The Youth band was kept engaged using on-line challenges and exercises.
During periods where reduced restrictions allowed, the contest band and community band were able to resume some rehearsals in smaller groups outside of using bigger indoor venues.
## **Public benefit**
At all times, the trustees have had regard to the guidance issued by the Charity Commission on public benefit.
With the onset of Covid restrictions, members who pay monthly subscriptions were offered the option to suspend or reduce their subscriptions. No-one opted to suspend payment and most have continued at the full rate. We agreed a retention rate of £50/month for our Musical Director and £50/month for our normal rehearsal and storage venue.
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
Despite the difficulties caused by Covid restrictions, we have been able to maintain the membership and cohesion of all three bands within the CIO.
Through on-line coaching seminars and participation in on-line recorded performances, we have been able to maintain interest in playing and improving individuals' musical abilities.
These performances have been seen by our supporters and, through participation in well-publicised contests, by a worldwide online audience.
We have set challenges to keep young players involved and maintaining their practising.
Page 1
**HITCHIN BAND**
## **TRUSTEES' REPORT FOR THE PERIOD 27 FEBRUARY 2020 TO 31 MARCH 2021**
## **FINANCIAL REVIEW**
## **Financial position**
By maintaining income from subscriptions whilst reducing outgoings, we were able to achieve a modest surplus of £36. The Statement of Financial Activities includes the funds and instruments introduced on incorporation and depreciation on those instruments giving an overall surplus of £45,383. Taking into account debits and credits outstanding (principally refunds outstanding on tickets) this leaves an effective balance at end of year of £15.458.71. This is a comfortable position going forward but, since new instruments cost up to £10K each, not excessive.
## **Principal funding sources**
Principle source of income in this FY has been member subscriptions. Income from concerts and events has been zero this year but would normally be expected to contribute approx. 75% of income.
## **Reserves policy**
The CIO currently has no formal policy on holding minimum reserves, however, we would expect to maintain a working balance not less than £5,000. This ensures the ability of the CIO to pay running costs in the event that numbers of members paying subscriptions were to reduce or paid events need to be cancelled.
Balance over past five FYs has not been below £5,000. Current balance exceeds £15,000.
## **Going concern**
There are no concerns about the future of Hitchin Band continuing as a going concern. Any continuing restrictions on live music events would have a significant effect on future income but this should not affect the viability of the organisation unless restrictions were to continue into late 2022.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
The charity is controlled by its governing document, a deed of trust, and constitutes a charitable incorporated organisation.
## **Charity constitution**
This having been the inaugural year of the CIO, the members of the committee elected at the AGM on 9 May 19 became the trustees for the CIO. Their names were included in the draft CIO constitution which was formally proposed and unanimously accepted at that meeting.
## **Induction and training of new trustees**
(1) Elected charity trustees:
(a) At every annual general meeting of the members of the CIO, one-third of the elected charity trustees shall retire from office. If the number of elected charity trustees is not three or a multiple of three, then the number nearest to one-third shall retire from office, but if there is only one charity trustee, he or she shall retire; (b) The charity trustees to retire by rotation shall be those who have been longest in office since their last appointment or reappointment. If any trustees were last appointed or reappointed on the same day those to retire shall (unless they otherwise agree among themselves) be determined by lot;
(c) The vacancies so arising may be filled by the decision of the members at the annual general meeting; any vacancies not filled at the annual general meeting may be filled as provided in sub-clause (d) of this clause;
(d) The members or the charity trustees may at any time decide to appoint a new charity trustee, whether in place of a charity trustee who has retired or been, or as an additional charity trustee, provided that the limit specified in clause [12(3)] on the number of charity trustees would not as a result be exceeded;
(e) A person so appointed by the members of the CIO shall retire in accordance with the provisions of sub-clauses (a) and (b) of this clause. A person so appointed by the charity trustees shall retire at the conclusion of the annual general meeting next following the date of his appointment, and shall not be counted for the purpose of determining which of the charity trustees is to retire by rotation at that meeting.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
**Registered CIO number** CEO20891 (England and Wales)
## **Registered Charity number**
1188221
Page 2
**HITCHIN BAND**
## **TRUSTEES' REPORT**
## **FOR THE PERIOD 27 FEBRUARY 2020 TO 31 MARCH 2021**
**Registered office** 33 Crowland Road Luton Beds LU2 8EH
## **Trustees**
K A Birch Trustee Treasurer (appointed 27.2.20) A P Hooker Chair (appointed 27.2.20)
**Independent Examiner** Bradshaw Johnson Chartered Accountants Croft Chambers 11 Bancroft Hitchin Hertfordshire SG5 1JQ
Approved by order of the board of trustees on 1[st] September 2021 and signed on its behalf by:
A P Hooker - Trustee
Page 3
**INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HITCHIN BAND**
## **Independent examiner's report to the trustees of Hitchin Band**
I report to the charity trustees on my examination of the accounts of Hitchin Band for the period 27 February 2020 to 31 March 2021.
## **Responsibilities and basis of report**
As the charity's trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trustee’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the CIO as required by section 130 of the 2006 Act; or 2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Neil Harding FCA Bradshaw Johnson Chartered Accountants Croft Chambers 11 Bancroft Hitchin Hertfordshire SG5 1JQ
Date: 27[th] September 2021
Page 4
**HITCHIN BAND**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE PERIOD 27 FEBRUARY 2020 TO 31 MARCH 2021**
|Unrestricted
Restricted
fund
fund
Notes
£
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
6,059
-
Other trading activities
2
38
-
Other income
53,107
-
**Total**
59,204
-
**EXPENDITURE ON**
Raising funds
50
-
**Charitable activities**
Charity activities
13,771
-
**Total**
13,821
-
**NET INCOME**
45,383
-
**TOTAL FUNDS CARRIED FORWARD**
45,383
-|Total
funds
£
6,059
38
53,107|
|---|---|
||59,204
50
13,771|
||13,821|
||45,383|
||45,383|
The notes form part of these financial statements
Page 5
**HITCHIN BAND**
## **STATEMENT OF FINANCIAL POSITION**
## **31 MARCH 2021**
|Unrestricted
Restricted
fund
fund
Notes
£
£
**FIXED ASSETS**
Tangible assets
5
31,040
-
**CURRENT ASSETS**
Debtors
6
200
-
Cash at bank
15,465
-
15,665
-
**CREDITORS**
Amounts falling due within one year
7
(1,322)
-
**NET CURRENT ASSETS**
14,343
-
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
45,383
-
**NET ASSETS**
45,383
-
**FUNDS**
8
Unrestricted funds
**TOTAL FUNDS**|Total
funds
£
31,040
200
15,465
15,665
(1,322)
14,343
45,383
45,383
45,383
45,383|
|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 1[st] September 2021 and were signed on its behalf by:
A P Hooker - Trustee
The notes form part of these financial statements
Page 6
**HITCHIN BAND**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD 27 FEBRUARY 2020 TO 31 MARCH 2021**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements for the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Instruments - 20% on reducing balance
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **2. OTHER TRADING ACTIVITIES**
£
Concert income
38
continued...
Page 7
**HITCHIN BAND**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE PERIOD 27 FEBRUARY 2020 TO 31 MARCH 2021**
## **3. NET INCOME/(EXPENDITURE)**
Net income/(expenditure) is stated after charging/(crediting):
|Depreciation - owned assets|£
7,760|
|---|---|
## **4. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the period ended 31 March 2021.
## **Trustees' expenses**
There were no trustees' expenses paid for the period ended 31 March 2021.
## **5. TANGIBLE FIXED ASSETS**
|**5.**|**TANGIBLE FIXED ASSETS**|||
|---|---|---|---|
||||Plant and|
||||machinery|
||||£|
||**COST**|||
||Additions||38,800|
||**DEPRECIATION**|||
||Charge for year||7,760|
||**NET BOOK VALUE**|||
||At 31 March 2021||31,040|
|**6.**|**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**|||
||||£|
||Other debtors||200|
|**7.**|**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**|||
||||£|
||Other creditors||482|
||Accrued expenses||840|
||||1,322|
|**8.**|**MOVEMENT IN FUNDS**|||
|||Net||
|||movement|At|
|||in funds|31.3.21|
|||£|£|
||**Unrestricted funds**|||
||General fund|45,383|45,383|
||**TOTAL FUNDS**|45,383|45,383|
continued...
Page 8
**HITCHIN BAND**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE PERIOD 27 FEBRUARY 2020 TO 31 MARCH 2021**
## **8. MOVEMENT IN FUNDS - continued**
Net movement in funds, included in the above are as follows:
||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|59,204|(13,821)|45,383|
|**TOTAL FUNDS**|59,204|(13,821)|45,383|
## **9. RELATED PARTY DISCLOSURES**
There were no related party transactions for the period ended 31 March 2021.
Page 9
**HITCHIN BAND**
£
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE PERIOD 27 FEBRUARY 2020 TO 31 MARCH 2021**
## **INCOME AND ENDOWMENTS**
|**Donations and legacies**
Donations
Subscriptions
**Other trading activities**
Concert income
**Other income**
Fixed assets introduced
Funds introduced
**Total incoming resources**
**EXPENDITURE**
**Other trading activities**
Refunds
**Support costs**
**Other**
Insurance
Postage and stationery
Sundries
Music Director fees and Deputies expenses
Accommodation costs
Music costs
Subscription - Zoom
Missionary and other gifts
Skype session
Website hosting costs
Event costs
Independent examiners fees
Plant and machinery
Total resources expended
**Net income**|185
5,874
6,059
38
38,800
14,307
53,107
59,204
50
841
8
513
1,400
1,378
65
43
58
180
85
600
840
7,760
13,771
13,821
45,383|
|---|---|
This page does not form part of the statutory financial statements
Page 10