Trustees’ Annual Report 2024 – 2025
| Rode Hall Silver Band Trustees Annual Report | 1 |
|---|---|
| Administration Details | 1 |
| Charity Trustees: | 2 |
| Structure, Governance & Management | 2 |
| Objectives and Activities | 3 |
| Achievements and Performance | 3 |
| Achievements of the Management Team | 3 |
| Impact and Achievements of Rode Hall Silver Band | 3 |
| Finance | 5 |
| Reserves Policy | 5 |
| Treasurer’s Summary Notes | 5 |
| End of year Balance Sheet as of 5th April 2025 | 6 |
| Receipts and Payments 6 April 2024 to 5 April 2025 | 6 |
| Declaration | 8 |
Rode Hall Silver Band Trustees Annual Report
For the year 6 April 2024 to 5 April 2025
Administration Details
Charity Name: Rode Hall Silver Band
Charity Registration Number: 1188216
Charity Address: Scholar Green Village Hall, Church Lane, Scholar Green, Cheshire, ST7 3QQ
1
Charity Trustees:
| Charity Trustees: | |
|---|---|
| Trustee Name | Office |
| Brian Rogers | Chairperson |
| Anna Whitehurst | Secretary |
| Michael Whitehurst to step down and Nicholas Wright to take over with transition taking place from August 2024 to the end of 2024-2025 financial year |
Treasurer |
| Dave Giannasi | Band Manager |
| Steve Twemlow | Vice Chairperson |
| Nicholas Wright | Committee Member / Trustee |
| Simon Greasby | Committee Member / Trustee |
| Susan Howell | Committee Member / Trustee |
Structure, Governance & Management
Type of Governing Document: Constitution
Adopted: 9 January 2020
Amended: N/A*
*A Resolution Document (reference 0205_01) has been produced to review and document how subscriptions should be handled in the accounts. This Document was recommended by the independent examiner of the accounts during the formal audit. In essence the Document details the following:
-
how subscriptions should be handled in the accounts where individuals make quarterly or annual prepayments. These will be recognised in the accounts in full at the time of payment but the monies paid in advance will be ‘ring-fenced’ and not be considered as working capital in the event of a change in circumstances for the Band such that the monies need to be refunded to an individual.
-
how changes in financial or other circumstances of individuals should be handled and managed.
-
when subscriptions will become due from individuals who are new to the Band.
How the Charity is Constituted: Charitable Incorporated Organisation (Association Model)
The Band is managed by an executive committee of Trustees appointed annually by the membership. The executive committee discharges some accountabilities as shown below to committee and non-committee members to support the running of the Band (individuals holding the positions, appointed at the 11 July 2024 AGM are shown in brackets).
-
Librarian (Nicholas Wright)
-
Instruments and Equipment Manager (Nicholas Wright)
-
Media and Promotions Manager (Susan Howell)
-
Fundraising Manager (Ed Gillespie)
-
Contest Secretary (Katharine Slater)
-
Deps Manager (position not formally allocated; Dave Giannasi, Band Manager will co-ordinate)
-
Band Heritage Manager (position remains vacant)
2
Objectives and Activities
Summary of Objectives
The Band shall exist for the purpose of the promotion of, education in and appreciation of brass band music amongst persons of all ages. In furtherance of the primary charitable object, the Band shall exist to:
-
Coordinate the skills and training of Band members.
-
Provide opportunities and facilities for the performance and appreciation of music.
-
Promote musical direction.
Achievements and Performance
Achievements of the Management Team
The administration of the Charity is carried out by the Trustees and non-Trustee members with allocated management roles. Collectively the team manage:
-
Band Financial Affairs
-
HMRC Gift Aid
-
Concert Bookings
-
Contest Bookings
-
Travel
-
Band Instruments and Uniform
-
Fundraising
-
Insurance
-
Band Safe / BOPAs / DBS Checks
-
Player Registrations
-
Memberships (BBE, Making Music, NWABBA)
-
Health and Safety
Impact and Achievements of Rode Hall Silver Band
Rehearsals
The Band was able this year to deliver a schedule of rehearsal, totalling ~193 hours of musical development time available for each of the members.
Supporting other Charitable Organisations & Community Events
The Band was active during the period supporting a range of community events as follows.
| Date | Event |
| 4 May 2024 | Knutsford Royal May Day |
| 18 May 2024 | Astbury May Day |
| 27 May 2024 | St James’ Church, Audlem on the occasion of Audlem Festival |
| 1 June 2024 | D-Day commemorative event in collaboration with Biddulph Male Voice Choir |
| 6 June 2024 | D-Day commemorative concert (own concert) |
| 15 June 2024 | Mobberley Rose Festival |
| 29 June 2024 | Goostrey Rose Festival |
3
| 18 August 2024 | Friends of Congleton Park Band Stand |
| 7 September 2024 | Friends of Hanley Park Band Stand |
| 14 September 2024 | Last Night of the Proms Rotary Charity Concert |
| 10 November 2024 | Biddulph Remembrance Parade |
| 15 November 2024 | Middleport Pottery Community Event / Christmas Lights Switch On |
| 29 November 2024 | Congleton Christmas Lights Switch On |
| 1 December 2024 | Scholar Green Village Hall Community Carols and Lights Switch On |
| 1 December 2024 | Goostrey Scouts Christmas Lights Switch On |
| 7 December 2024 | Rode Hall Christmas Market* |
| 15 December 2024 | Congleton Market Quarter Carols for Christmas Event |
| 22 December 2024 | Cross Street Church Candlelight Carol Service |
| 22 December 2024 | Community Carolling, The Unicorn Pub, Congleton |
*Event subsequently cancelled due to adverse weather
Contests
The Band entered and competed in the following contests during the 2024-25 period:
| Contest | Date | Piece | Place |
| Whit Friday Marches, playing at a number of venues across Saddleworth and Tameside |
24 May 2024 | Bramwyn | Various |
| NEMBBA Preview Contest | 16 February 2025 | Arkansas | 1st |
| NW Area Regional Championships | 23 February 2025 | Arkansas | 12th |
4
Finance
Reserves Policy
The charity aims to keep sufficient funds in reserve to maintain operation for a minimum period of two years. The Band currently holds funds in line with this aim.
Treasurer’s Summary Notes
Expenditure exceeded income in this annual period and the year ended with a small deficit of £963.81. Income was sufficient to cover the basic running costs of the Band but discretionary spend on purchasing instruments and uniforms led to a managed deficit.
Comments on Income
-
Income from concert bookings remained stable vs the previous financial year.
-
Donation and Grant income was significantly lower than the financial period 2023-2024.
-
Public cash collection income increased from the previous year following successful carolling events.
-
There was a small income from the NEMBBA contest prize money (£130.00).
-
The Band organised a D-Day commemorative concert but did not hold its own Christmas Concert in 2024. The tickets sales for the D-Day event were significantly higher than historical Christmas concerts, due to increased ticket prices.
-
Income was sufficient to fund the basic running costs of the Band.
Comments on Expenditure
-
Expenses associated with contesting decreased on the previous year as the Band did not participate in the Ironbridge Brass Band Festival or the Wychavon Entertainment Contest so did not hire vehicles (mini-bus or coach). Members travelled independently to the February NEMBBA contest.
-
Whilst no individual brass instruments were purchased during this period, a set of granite blocks was purchased along with equipment items. The equipment comprised mutes (six), a mouthpiece, a tuba stand, and boxes to house music. In addition, a printer/scanner to support the role of the Librarian was purchased.
-
Uniform costs incurred during this financial year reflect the purchase of five additional short stage jackets, beanie hats and branded ties.
-
Five instruments were serviced/repaired in 2023-2024 in support of new players joining the Band and to ensure instruments were kept in working order.
-
Increase in contesting registration fees reflect the costs of 24-month validation of member registration cards (achieving a £30 reduction vs annual validation).
5
End of year Balance Sheet as of 5th April 2025
| ASSETS | ||
|---|---|---|
| Current Assets | ||
| Trade Debtors (1100) | £ 50.00 | |
| Treasurers Account (1200) | £ 6,042.29 | |
| BB INST ONLINE (1220) | £15,773.82 | |
| TOTAL ASSETS | £21,866.11 | |
| LIABILITIES | ||
| Current Liabilities | ||
| Total Current Liabilities | £ - | |
| Future Liabilities | ||
| Total Future Liabilities | £ - | |
| TOTAL LIABILITIES | £ - | |
| TOTAL NET ASSETS | £21,866.11 | |
| EQUITY | ||
| Net Assets (current year) | £21,866.11 | |
| Net Assets (prior year) | £22,829.92 | |
| Net Profit / Loss (current year) | £ -963.81 | |
| TOTAL EQUITY | £21,866.11 |
Receipts and Payments 6 April 2024 to 5 April 2025
| Receipts | 2023–2024 | 2024–2025 |
|---|---|---|
| Concert Fees | £ 4,240.00 | £ 4,770.00 |
| Contest Prizes | £ - | £ 130.00 |
| Donation | £ 293.93 | £ 10.00 |
| Grants | £ 1,000.00 | £ - |
| Online Shopping Income | £ 18.41 | £ 34.76 |
| Instrument Sales | £ 799.79 | £ 139.54 |
6
| Interest | £ 164.37 | £ 174.02 |
|---|---|---|
| Public Collections | £ 140.78 | £ 284.91 |
| Subscriptions | £ 3,113.50 | £ 2,825.00 |
| Concert Ticket Sales | £ 455.00 | £ 808.00 |
| Income Totals | £ 10,225.78 | £ 9,176.23 |
| Payments | 2023–2024 | 2024–2025 |
| Awards and Gifts | £ 470.50 | £ 201.48 |
| Band Social Events | £ - | £ 60.00 |
| Coaches | £ 2,261.20 | £ 917.60 |
| Concert Expenses | £ 71.24 | £ - |
| Conductor Expenses | £ 1,380.00 | £ 1,485.00 |
| Contest Expenses | £ 318.00 | £ 313.42 |
| Deps Expenses | £ 24.00 | £ 101.43 |
| Instrument & Band Equipment Purchase | £ 2,388.06 | £ 995.97 |
| Instrument Repairs | £ 372.85 | £ 848.00 |
| Insurance | £ 703.00 | £ 718.00 |
| Music | £ 39.48 | £ 160.92 |
| Postage & Carriage | £ 86.98 | £ 34.90 |
| Refreshments | £ 24.49 | £ 16.35 |
| Registrations & Memberships | £ 271.40 | £ 459.40 |
| Rehearsal Venue Hire | £ 1,694.50 | £ 1,704.50 |
| Stationery | £ 28.93 | £ 58.59 |
| Training | £ 130.00 | £ - |
| Uniform | £ 644.76 | £ 2,004.63 |
| Web Site | £ 43.06 | £ 59.85 |
| Expenditure Totals | £10,952.45 | £10,140.04 |
| Surplus / Deficit | £ -726.67 | £ -963.81 |
7
Responsibllitlès and basls •f rwrt As ts d)arity tnJstees of the Tru5( you are ie¥Kjnsib for the preparalion of the accounts in ctythnce the rEquwnents ofthe CharTbes Act 2011 (Ihe Art). I report In resFeet of my examinabon of thp Twsvs a¢ctyJnts cale under sectrk 145 of Ihe 2011 A¢t in carryiro ¢)Ut my examinati I have Idk)¥ all the awicable direcbons given the Charty commiss under sedron 146{6Xb) ofthe ACL l•bd•p•nd•nt ex4mln•r's stat•m•nt I have CLNnpfeted my examination and confimi that no material matters have c(ffte to my attenlion rn connecbon Ihp examination gNing C4use to believe that in any ffta1elu te5pea'. 1. acc¢)untin9 r¢cordJ Yffjre not kept in Icspect ol Ihe Trusi as requwed by sedicn 130 01 the Act., or 2. the accounts do Th)t accord th tse recry6s. I have no concems and have come acrw no other matters in ttfinection vAth the eXaminatn to Ythieh attention should be drawn in this fepNt in order to enable a prupw underslandlng ol ihe acc(Krnts to be reached. Sig. Name: Date: Declaration The Trustees declare that thgy hav@ 3pproved the Trustees, report above. Signed on behdlf lie Charlty's Trustees. si Brian Rosers (chai Anna Whitehurst Isecretaryl Date: