Trustee’s Annual Report 2023 - 2024
| Rode Hall Silver Band Trustees Annual Report | 2 |
|---|---|
| Administration Details | 2 |
| Charity Trustees: | 2 |
| Structure, Governance & Management | 2 |
| Objectives and Activities | 2 |
| Achievements and Performance | 3 |
| Achievements of the Management Team | 3 |
| Impact and Achievements of Rode Hall Silver Band | 3 |
| Finance | 4 |
| Reserves Policy | 4 |
| Treasurer’s Summary notes | 4 |
| End of year Balance Sheet 5th April 2023 | 5 |
| Receipts and Payments 6th April 2022 to 5th April 2023 | 7 |
| Independent Examination | 8 |
| Declaration | 8 |
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Rode Hall Silver Band Trustees Annual Report For the year 06.04.2023 to 05.04.2024
Administration Details
Charity Name : Rode Hall Silver Band
Charity Registration Number: 1188216
Charity Address: Scholar Green Village Hall, Church Lane, Scholar Green, Cheshire, ST7 3QQ
Charity Trustees:
| CharityTrustees: | |
|---|---|
| Trustee Name | Office |
| Victoria Sherwood | Chairperson |
| Anna Whitehurst | Secretary |
| Michael Whitehurst | Treasurer |
| Dave Giannasi | Band Manager |
| Steve Twemlow | Vice Chairperson |
| Nicholas Wright | Trustee |
| Simon Greasby | Trustee |
| Susan Howell | Trustee |
Structure, Governance & Management
Type of Governing Document: Constitution
Adopted: 9[th] January 2020
Amended: N/A
How the Charity is Constituted: Charitable Incorporated Organisation (Association Model)
The Band is managed by an executive committee of trustees appointed annually by the membership. The executive committee discharges some accountabilities to non-committee members in the following roles:
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Librarian
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Instruments and Equipment Manager
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Media and Promotions Manager
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Fundraising Manager
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Contest Secretary
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Bandroom Manager
Objectives and Activities
Summary of Objectives
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The Band shall exist for the purpose of the promotion of, education in and appreciation of brass band music amongst persons of all ages. In furtherance of the primary charitable object, the Band shall exist to:
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Coordinate the skills and training of band members.
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Provide opportunities and facilities for the performance and appreciation of music.
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Promote musical direction.
Achievements and Performance
Achievements of the Management Team
The administration of the Charity is carried out by the Trustees and nonTrustee members with allocated management roles. Collectively the team manage:
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Band Financial Affairs
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HMRC GiftAid
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Concert Bookings
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Contest Bookings
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Travel
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Band Instruments and Uniform
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Fundraising
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Insurance
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Band Safe / BOPAs
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Player Registrations
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Memberships (BBE, Making Music, NWABBA)
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Health and Safety
Impact and Achievements of Rode Hall Silver Band
Rehearsals
The band was able this year to deliver a schedule of rehearsal, totalling 183 hours of musical development time available for each of the members.
Supporting other Charitable Organisations & Community Events
The band was active during the period supporting a range of community events as follows.
| Date | Event |
|---|---|
| 13th May 2023 | Knutsford Royal May Day |
| 20st May 2023 | Astbury May Day |
| 17th June 2023 | Mobberley Rose Festival |
| 24th June 2023 | Goostrey Rose Festival |
| 2nd July 2023 | Congleton Civic Parade |
| 22nd July 2023 | Ironbridge Brass Band Festival |
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| 14th August 2023 | Friends of Congleton Park Band stand |
|---|---|
| 16th September 2023 | Last Night of the Proms Rotary Charity Concert |
| 1st October 2023 | Friend of Congleton Park - Town Hall Concert |
| 12th November 2023 | Biddulph Remembrance Parade |
| 17th November 2023 | Middleport Pottery Christmas Lights Switch on |
| 25th November 2023 | Congleton Christmas Lights Switch On |
| 26th November 2023 | Goostrey Scouts Christmas Lights Switch on |
| 4th December 2023 | Scholar Green Community Carols |
| 8th December 2023 | RHSB Christmas Concert, Knypersley First School |
| 17th December 2023 | Cross Street Church Carol Service |
Contests
The band entered and competed in the following contests during the 2023-24 period:
| Contest | Date | Piece | Place |
|---|---|---|---|
| Whit Friday Saddleworth | 2nd June 2023 | Cossack | Various |
| Wychavon Festival of Brass | 5th November 2023 | Various | 14 |
| NW Area Regional Championships | 25th February 2023 | Corineus | 14 |
Finance
Reserves Policy
The charity aims to keep sufficient funds in reserve to maintain operation for a minimum period of two years. The band currently holds funds in line with this aim.
Treasurer’s Summary notes
Expenditure exceeded income in this annual period and the year ended with a small deficit of £794.82. Income was sufficient to cover the basic running costs of the band but discretionary spend on instruments and equipment led to a managed deficit.
Comments on Income
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Income from concert bookings increased 33% versus the previous year
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Donation income was significantly lower than 2022-23
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The band benefited from a grant of £1000 from Congleton Young People Trust
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Public cash collection income decreased versus the previous year, continuing a downward trend. Fewer opportunities to collect cash were realised over the Christmas period which is typically when most small cash donations are received.
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There was no income from contest prizes.
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The band organised its second annual Christmas concert to raise funds.
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- Income was sufficient to fund the basic running costs of the band.
Comments on expenditure
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The committee invested in service recognition awards for the annual awards night, temporarily increasing spend on Gifts and Awards.
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Expenses associated with contesting increased on the previous year, primarily due to funding additional coaches.
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Insurance costs increased; market comparisons were made at renewal to try to mitigate increases.
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A flugel horn was purchased and added to the band’s inventory in the period.
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Uniform costs reflect ad-hoc additions.
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Costs for hiring rehearsal space increased. This comprised a 7% increase in cost at the Village Hall and a £175 increase in cost for the rehearsal venue in Blackpool prior to the Area Contest.
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End of year Balance Sheet 5th April 2024
| ASSETS | ||
|---|---|---|
| Current Assets | ||
| Trade Debtors (1100) | £150.00 | |
| Treasurers Account (1200) | £7,765.12 | |
| BB INST ONLINE (1220) | £15,599.80 | |
| Cash in safe | £20.00 | |
| TOTAL ASSETS | £23,534.92 | |
| LIABILITIES | ||
| Current Liabilities | ||
| Trade Creditors (2100) | £705.00 | |
| Total Current Liabilities | £705.00 | |
| Future Liabilities | ||
| Total Future Liabilities | £0.00 | |
| TOTAL LIABILITIES | £705.00 | |
| TOTAL NET ASSETS | £22,829.92 | |
| EQUITY | ||
| Net Assets (current year) | £22,829.92 | |
| Net Assets (prior year) | £23,556.59 | |
| Net Profit / Loss (current year) | £-726.67 | |
| TOTAL EQUITY | £22,829.92 |
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Receipts and Payments 6th April 2023 to 5th April 2024
| Receipts | 2022-2023 | 2023-2024 |
|---|---|---|
| Concert Fees | £ 3,180.00 | £ 4,240.00 |
| Contest Prizes | £ 350.00 | £ - |
| Donation | £ 780.00 | £ 293.93 |
| Grants | £ - | £ 1,000.00 |
| Online Shopping Income | £ 5.00 | £ 18.41 |
| Other Income | £ 25.00 | £ - |
| Instrument Sales | £ - | £ 799.79 |
| Interest | £ 29.24 | £ 164.37 |
| Public Collections | £ 209.97 | £ 140.78 |
| Subscriptions | £ 3,139.50 | £ 3,113.50 |
| Supplementary Contributions (Coaches Fees etc) | £ 40.00 | £ - |
| Concert Ticket Sales | £ 698.12 | £ 455.00 |
| Income Totals | £ 8,456.83 | £ 10,225.78 |
| Payments | 2022-2023 | 2023-24 |
| Awards and Gifts | £ 31.99 | £ 470.50 |
| Band Social Events | £ 158.37 | £ - |
| Coaches | £ 1,310.00 | £ 2,261.20 |
| Concert Expenses | £ 68.90 | £ 71.24 |
| Conductor Expenses | £ 1,500.00 | £ 1,380.00 |
| Contest Expenses | £ 361.00 | £ 318.00 |
| Deps | £ 15.00 | £ 24.00 |
| Electricity | £ (27.00) | £ - |
| Instrument & Band Equipment Purchase | £ 1,094.88 | £ 2,388.06 |
| Instrument Repair | £ 25.00 | £ 372.85 |
| Insurance | £ 669.00 | £ 703.00 |
| Music | £ 424.34 | £ 39.48 |
| Postage & Carriage | £ 39.99 | £ 86.98 |
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| Refreshments | £ - | £ 24.49 |
|---|---|---|
| Registrations & Memberships | £ 353.15 | £ 271.40 |
| Stationary | £ - | £ 28.93 |
| Training | £ - | £ 130.00 |
| Uniform | £ 453.20 | £ 644.76 |
| Rehearsal Venue Hire | £ 1,362.50 | £ 1,694.50 |
| Water | £ 19.35 | £ - |
| Web Site | £ 59.85 | £ 43.06 |
| Expenditure Totals | £ 7,919.52 | £ 10,952.45 |
| Surplus / Deficit | £537.31 | £ -726.67 |
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Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees.
Signatures
Victoria Sherwood (Chairperson) Anna Whitehurst (Secretary) Date: 11th July 2024
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