Trustee’s Annual Report
2022 - 2023
| Rode Hall Silver Band Trustees Annual Report | 2 |
|---|---|
| Administration Details | 2 |
| Charity Trustees: | 2 |
| Structure, Governance & Management | 2 |
| Objectives and Activities | 2 |
| Achievements and Performance | 3 |
| Achievements of the Management Team | 3 |
| Impact and Achievements of Rode Hall Silver Band | 3 |
| Finance | 4 |
| Reserves Policy | 4 |
| Treasurer’s Summary notes | 4 |
| End of year Balance Sheet 5th April 2023 | 5 |
| Receipts and Payments 6th April 2022 to 5th April 2023 | 7 |
| Independent Examination | 8 |
| Declaration | 8 |
1
Rode Hall Silver Band Trustees Annual Report
For the year 06.04.2022 to 05.04.2023
Administration Details
Charity Name : Rode Hall Silver Band
Charity Registration Number: 1188216
Charity Address: Scholar Green Village Hall, Church Lane, Scholar Green, Cheshire, ST7 3QQ
Charity Trustees:
| CharityTrustees: | |
|---|---|
| Trustee Name | Office |
| Victoria Sherwood | Chairperson |
| Cari Latham | Secretary |
| Michael Whitehurst | Treasurer |
| Steve Twemlow | Band Manager |
| Dave Gianassi | Vice Chairperson |
| Nicholas Wright | Trustee |
| Simon Greasby | Trustee |
| Anna Whitehurst | Trustee |
Structure, Governance & Management
Type of Governing Document: Constitution
Adopted: 9[th] January 2020
Amended: N/A
How the Charity is Constituted: Charitable Incorporated Organisation (Association Model)
The Band is managed by an executive committee of trustees appointed annually by the membership. The executive committee discharges some accountabilities to non-committee members in the following roles:
-
Librarian
-
Instruments and Equipment Manager
-
Media and Promotions Manager
-
Fundraising Manager
-
Contest Secretary
-
Bandroom Manager
Objectives and Activities
Summary of Objectives
2
The Band shall exist for the purpose of the promotion of, education in and appreciation of brass band music amongst persons of all ages. In furtherance of the primary charitable object, the Band shall exist to:
-
Coordinate the skills and training of band members.
-
Provide opportunities and facilities for the performance and appreciation of music.
-
Promote musical direction.
Achievements and Performance
Achievements of the Management Team
The administration of the Charity is carried out by the Trustees and nonTrustee members with allocated management roles. Collectively the team manage:
-
Band Financial Affairs
-
HMRC GiftAid
-
Concert Bookings
-
Contest Bookings
-
Travel
-
Band Instruments and Uniform
-
Fundraising
-
Insurance
-
Band Safe / BOPAs
-
Player Registrations
-
Memberships (BBE, Making Music, NWABBA)
-
Health and Safety including Covid19 management
Impact and Achievements of Rode Hall Silver Band
Rehearsals
The band was able this year to deliver a full schedule of rehearsal, totalling 200 hours of musical development time available for each of the members.
Supporting other Charitable Organisations & Community Events
The band was active during the period supporting a range of community events as follows.
| Date | Event |
| 7thMay 2022 | Knutsford Royal May Day |
| 21stMay 2022 | Astbury May Day |
| 19tthJune 2022 | Rode Hall Farmers Market |
| 19thJune 2022 | Congleton Civic Parade |
| 25thJune 2022 | Goostrey Rose Festival |
| 9thJuly 2022 | Ironbridge Brass Band Festival |
3
| 17thJuly 2022 | Friends of Congleton Park Band stand |
| 10th September 2022 | Congleton Heritage Festival |
| 17th September 2022 | Last Night of the Proms Rotary Charity Concert |
| 18th November 2022 | Middleport Pottery Christmas Lights Switch on |
| 25thNovember 2022 | Congleton Christmas Lights Switch On |
| 27th November 2022 | Goostrey Scouts Christmas Lights Switch on |
| 4thDecember 2022 | Scholar Green Community Carols |
| 9thDecember 2022 | RHSB Christmas Concert, Knypersley First School |
| 15thDecember 2022 | Congleton Town Carol Service |
| 18thDecember 2022 | Cross Street Church Carol Service |
Contests
The band entered and competed in the following contests during the 2021-22 period:
| Contest | Date | Piece | Place |
| Whit Friday Saddleworth | 6thJune 2022 | Mephistopheles | Various |
| Bolsover Festival of Brass | 1st October 2022 | Various | 3 |
| NW Area Regional Championships | 26th February 2022 | Chorale and Toccata | 11 |
Finance
Reserves Policy
The charity aims to keep sufficient funds in reserve to maintain operation for a minimum period of two years. The band currently holds funds exceeding the minimum reserve. As 2022-23 was the first representative full year following the pandemic, investments over and above the basic running costs of the band were accommodated within the in-year income. Opportunity to utilise excess funds in line with our charitable objectives will be explored by the trustees in the coming financial year.
Treasurer’s Summary notes
Band activity in the financial year 2022-23 was much more representative of normal income and expenditure, after the Covid-19 pandemic restrictions which were still in force for some of the previous year.
Income and expenditure were well balanced over the year and the year ended with a modest surplus of £537.31.
Comments on Income
-
Income from concert bookings increased versus the previous year which was somewhat affected from events restarting after the pandemic.
-
Donation income increased compared with the previous year.
4
-
Public collection income increased versus the previous year but was still low in comparison with the last five years. Fewer opportunities to collect cash were realised over the Christmas period which is typically where small cash donations are received.
-
Subscriptions income increased with a full year of collections.
-
The band benefited from contest prize money to the tune of £350.
-
The band organised its own Christmas concert in the year which generated more income (£698) than a 3rd party concert booking would do.
-
Income was sufficient to fund the running costs of the band.
Comments on expenditure
-
Expenses associated with contesting have increased, due to funding additional coaches, additional rehearsals, entry fees and player registrations.
-
Acoustic screens were purchased to protect the hearing of players.
-
Insurance costs increased; market comparisons will be made at the next renewal.
-
Expenditure on new music increased again over previous years.
-
Uniform costs were much lower than the previous year when significant investments were made. Costs were more reflective of ad-hoc additions.
-
The band benefited from a modest refund on energy costs that ceased when the accounts were closed at the former band room.
-
The band benefited from a lower annual fee negotiated with the Village Hall for rehearsal space. This fee is set to increase in the next financial year by 7%.
5
End of year Balance Sheet 5th April 2023
| ASSETS | ||
|---|---|---|
| Current Assets | ||
| Treasurers Account (1200) | £8,036.16 | |
| Cash Band Manager (1210) | £100.00 | |
| BB INST ONLINE (1220) | £15,435.43 | |
| TOTAL ASSETS | £23,571.59 | |
| LIABILITIES | ||
| Current Liabilities | ||
| Trade Creditors (2100) | £15.00 | |
| Total Current Liabilities | £15.00 | |
| Future Liabilities | ||
| Total Future Liabilities | £0.00 | |
| TOTAL LIABILITIES | £15.00 | |
| TOTAL NET ASSETS | £23,556.59 | |
| EQUITY | ||
| Net Assets (current year) | £23,556.59 | |
| Net Assets (prior year) | £23,048.13 | |
| Net Profit / Loss (current year) | £537.31 | |
| TOTAL EQUITY | £23,556.59 |
6
Receipts and Payments 6th April 2022 to 5th April 2023
| Receipts | 2021-2022 | 2022-2023 |
|---|---|---|
| Concert Fees | £ 2,798.91 | £ 3,180.00 |
| Contest Prizes | £ - | £ 350.00 |
| Donation | £ 125.50 | £ 780.00 |
| Online Shopping Income | £ - | £ 5.00 |
| Other Income | £ 100.00 | £ 25.00 |
| Interest | £ 1.56 | £ 29.24 |
| Public Collections | £ 178.87 | £ 209.97 |
| Subscriptions | £ 2,098.00 | £ 3,139.50 |
| Supplementary Contributions (Coaches Fees etc) | £ - | £ 40.00 |
| Concert Ticket Sales | £ - | £ 698.12 |
| Income Totals | £ 5,302.84 | £ 8,456.83 |
| Payments | 2021-2022 | 2022-2023 |
|---|---|---|
| Awards and Gifts | £ 77.79 | £ 31.99 |
| Band Social Events | £ 75.00 | £ 158.37 |
| Coaches | £ 695.00 | £ 1,310.00 |
| Committee Meeting Expenses | £ 45.00 | £ - |
| Concert Expenses | £ - | £ 68.90 |
| Conductor Expenses | £ 1,185.00 | £ 1,500.00 |
| Contest Expenses | £ 270.00 | £ 361.00 |
| Cost of Sales | £ 100.00 | £ - |
| Deps | £ 64.56 | £ 15.00 |
| Electricity | £ 96.00 | £ (27.00) |
| Instrument & Band Equipment Purchase | £ 1,034.22 | £ 1,094.88 |
| Instrument Repair | £ 330.00 | £ 25.00 |
| Insurance | £ 629.00 | £ 669.00 |
7
| Music | £ 352.03 | £ 424.34 |
|---|---|---|
| Postage & Carriage | £ 39.88 | £ 39.99 |
| Registrations & Memberships | £ 256.35 | £ 353.15 |
| Uniform | £ 6,577.50 | £ 453.20 |
| Village Hall Hire | £ 2,090.00 | £ 1,362.50 |
| Water | £ 67.28 | £ 19.35 |
| Web Site | £ 43.06 | £ 59.85 |
| Expenditure Totals | £ 14,027.67 | £ 7,919.52 |
| Surplus / Deficit | £(8,324.83) | £537.31 |
Surplus / Deficit
8
Independent Examination
An independent examination of the accounts was carried out on 13th June 2023 by Caitlin Beardmore (FIAB), Caitlin Beardmore Ltd.
caitlin@caitlinbeardmore.co.uk
Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees.
Signatures
----- Start of picture text -----
_____ ______
----- End of picture text -----
Victoria Sherwood (Chairperson) Cari Latham (Secretary) Date: 29[th] June 2023
9