## **Trustees’ Annual Report**
## **2021 - 2022**
|**2021 - 2022**||
|---|---|
|**Rode Hall Silver Band Trustees Annual Report**|**2**|
|Administration Details|2|
|Charity Trustees:|2|
|Structure, Governance & Management|2|
|Objectives and Activities|2|
|Achievements and Performance|3|
|Achievements of the Management Team|3|
|Impact and Achievements of Rode Hall Silver Band|3|
|Finance|4|
|Reserves Policy|4|
|Treasurer’s Summary notes|4|
|End of year Balance Sheet 5th April 2022|6|
|Receipts and Payments 6th April 2021 to 5th April 2022|7|
|Independent Examination|8|
|Declaration|8|
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## **Rode Hall Silver Band Trustees Annual Report**
For the year 06.04.2021 to 05.04.2022
## **Administration Details**
Charity Name : **Rode Hall Silver Band**
Charity Registration Number: **1188216**
Charity Address: **Scholar Green Village Hall, Church Lane, Scholar Green, Cheshire, ST7 3QQ**
## **Charity Trustees:**
|**Charity Trustees:**||
|---|---|
|**Trustee Name**|**Office**|
|Victoria Sherwood|Chairperson|
|Cari Latham|Secretary|
|Michael Whitehurst|Treasurer|
|Steve Twemlow|Band Manager|
|Dave Gianassi|Vice Chairperson|
|Nicholas Wright|Trustee|
|Simon Greasby|Trustee|
|Anna Whitehurst|Trustee|
## **Structure, Governance & Management**
Type of Governing Document: Constitution
Adopted: 9[th] January 2020
Amended: N/A
How the Charity is Constituted: Charitable Incorporated Organisation (Association Model)
The Band is managed by an executive committee of trustees appointed annually by the membership. The executive committee discharges some accountabilities to non-committee members in the following roles:
- Librarian
- Instruments and Equipment Manager
- Media and Promotions Manager
- Fundraising Manager
- Contest Secretary
- Bandroom Manager
## **Objectives and Activities**
## **Summary of Objectives**
The Band shall exist for the purpose of the promotion of, education in and appreciation of brass band music amongst persons of all ages. In furtherance of the primary charitable object, the Band shall exist to:
- Coordinate the skills and training of band members.
- Provide opportunities and facilities for the performance and appreciation of music.
- Promote musical direction.
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## **Achievements and Performance**
## **Achievements of the Management Team**
The administration of the Charity is carried out by the Trustees and nonTrustee members with allocated management roles. Collectively the team manage:
- Band Financial Affairs
- HMRC GiftAid
- Concert Bookings
- Contest Bookings
- Travel
- Band Instruments and Uniform
- Fundraising
- Insurance
- Band Safe / BOPAs
- Player Registrations
- Memberships (BBE, Making Music, NWABBA)
- Health and Safety including Covid19 management
## **Impact and Achievements of Rode Hall Silver Band**
## _**Rehearsals**_
Following the worst of the Covid-19 Pandemic, from late May 2021 the band were able to re-establish twice-weekly rehearsals at the Scholar Green Village Hall, totalling 138 hours of musical development time for the members.
## **Supporting other Charitable Organisations & Community Events**
Opportunities to support and play at community events were somewhat limited due to the ongoing impact of the pandemic, however activities increased significantly compared to the previous year. Most events were held outdoors and it is anticipated that a more normal annual program of events will resume from the year end.
|Most events were held outdoors
will resume from the year end.|and it is anticipated that a more normal annual program of events|
|---|---|
|Date|Event|
|14th September 2021|Congleton Civic Parade|
|19th September 2021|Congleton Cenotaph Dedication|
|25th September 2021|Last Night of the Proms RotaryCharityConcert|
|12th November 2021|Middleport Pottery Christmas Lights Switch on|
|28th November 2021|Goostrey Scouts Christmas Lights Switch on|
|16th December 2021|Congleton Town Carol Service|
|19th December 2021|Cross Street Church Carol Service|
## _**Contests**_
The band entered and competed in the following contests during the 2021-22 period:
|Contest|Date|Piece|Place|
|---|---|---|---|
|Wychavon Festival of Brass|30th October 2021||4|
|NW Area Regional Championships|27th February 2022|Facets of Glass|10|
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## **Finance**
## **Reserves Policy**
The charity aims to keep sufficient funds in reserve to maintain operation for a minimum period of one year. This is calculated on the highest expenditure of the last 3 financial years, plus the annual cost of our new accommodation at Scholar Green Village Hall, as this is a new expenditure that the band has not previously had to finance.
At the start of the financial year, the band had exceeded the minimum reserve due to cessation of banding activity caused by the pandemic, as explained in the previous year’s report.
During this financial year the trustees have made a number of investments in Uniform and Band Equipment to address the reserve excess.
## **Treasurer’s Summary notes**
Band activity resumed during the 2021-22 financial year although there were still impacts from the pandemic which impacted the band’s income and expenditure.
Towards the end of the financial year, the trustees made the decision to vacate our previous rehearsal space in the building owned by Rode Hall Estate. The use of the Village Hall to facilitate social distancing during the pandemic has demonstrated that it is a more suitable rehearsal space. Although the use of this venue comes at a cost to the band versus the previous location, the band is now no longer faced with the significant investments that would be required to remain resident under a new lease with the Rode Hall Estate.
## _**Comments on Income**_
- Income from bookings was re-established after the pandemic, but at the lowest total since 2016
- Donation and collection income was much lower than previous years as there were fewer playing opportunities to receive them and the general use of cash was much lower due to the pandemic
- £400 was raised from the sale of chairs as the band prepared to move to the Village Hall
- Subscriptions income was re-established as the band returned to rehearsals
- Overall income would not have been sufficient to cover running expenditures without the reserves in place at the start of the year. Resumption of normal activities in the next financial year is expected to address the majority of the deficit and the trustees are monitoring finances monthly
## _**Comments on expenditure**_
- Expenses associated with contesting have resumed, such as coaches, additional rehearsals, entry fees and player registrations.
- £100 cost of sales was the agreed delivery fee for the sale of chairs - funded by the buyer
- A full set of new stands for concerts were purchased
- A major investment was made in new uniform, totalling £6577.50
- A number of new pieces of music were purchased
- Moving the band’s rehearsal space to the Village Hall has introduced a new major ongoing expenditure. A lower annual fee has been negotiated with the Village Hall Trustees for the next financial year.
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## **End of year Balance Sheet 5th April 2022**
|ASSETS|||
|---|---|---|
|Current Assets|||
|Treasurers Account (1200)|£10,872.99||
|Cash Band Manager (1210)|£100.00||
|BB INST ONLINE (1220)|£15,406.19||
||TOTAL ASSETS|£26,379.18|
|LIABILITIES|||
|Current Liabilities|||
|Trade Creditors (2100)|£3,331.05||
||Total Current Liabilities|£3,331.05|
|Future Liabilities|||
||Total Future Liabilities|£0.00|
||TOTAL LIABILITIES|£3,331.05|
||TOTAL NET ASSETS|£23,048.13|
|EQUITY|||
|Net Assets (current year)|£23,048.13||
|Net Assets (prior year)|£31,372.96||
|Net Profit / Loss (current year)|£(8,324.83)||
||TOTAL EQUITY|£23,048.13|
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## **Receipts and Payments 6th April 2021 to 5th April 2022**
|Receipts|2020-2021|2021-2022|
|---|---|---|
|Concert Fees|£|£ 2,798.91|
|Donation|£ 768.35|£ 125.50|
|Other Income|£|£ 100.00|
|Grants|£ 21,370.43|£|
|HMRC Gift Aid|£ 12.50|£|
|Instrument / Asset Sale|£|£ 400.00|
|Interest|£ 2.77|£ 1.56|
|Public Collections|£|£ 178.87|
|Subscriptions|£ (189.20)|£ 2,098.00|
|**Receipts Totals**|£ 21,964.85|**£ 5,702.84**|
|Payments|2020-2021|2021-2022|
|Awards and Gifts|£ 25.00|£ 77.79|
|Band Room Upkeep|£ 54.00|£|
|Band Social Events|£|£ 75.00|
|Coaches|£|£ 695.00|
|Committee Meeting Expenses|£|£ 45.00|
|Conductor Expenses|£ 210.00|£ 1,185.00|
|Contest Expenses|£|£ 270.00|
|Cost of Sales|£|£ 100.00|
|Covid19 Management|£ 137.48|£|
|Deps|£|£ 64.56|
|Donations|£ 50.00|£|
|Electricity|£ 228.00|£ 96.00|
|Instrument & Band Equipment Purchase|£|£ 1,034.22|
|Instrument Repair|£|£ 330.00|
|Insurance|£ 620.00|£ 629.00|
|Music|£|£ 352.03|
|Postage & Carriage|£|£ 39.88|
|Registrations & Memberships|£ 97.50|£ 256.35|
|Stationary|£ 3.10|£|
|Uniform|£|£ 6,577.50|
|Village Hall Hire|£|£ 2,090.00|
|Water|£ 62.17|£ 67.28|
|Web Site|£ 59.85|£ 43.06|
|**Expenditure Totals**|£ 1,547.10|**£ 14,027.67**|
|**Profit / Loss**||**£(8,324.83)**|
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## **Independent Examination**
An independent examination of the accounts was carried out on the 16th May 2022 by Caitlin Beardmore (FIAB), Caitlin Beardmore Ltd.
## caitlin@caitlinbeardmore.co.uk
## **Declaration**
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees.
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Signatures
___________________________ __________________________
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Victoria Sherwood (Chairperson)
Cari Latham (Secretary)
Date: 30th June 2022
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