## **Havant U3A – Treasurers Report for AGM 2022** 

Our tenth-year membership recovered well from the pandemic and peaked at 280 including many new members. The main source of income was 2021/22 subscriptions and the gift aid recovered from the previous year. Group payments came in, the groups are self-supporting, so all this money was for group meetings. Event and trip money came in, for these activities. Regular expenditure was capitation payments to the U3A Trust, magazine mailing costs, licences and the cost of monthly meetings. 

There was a spend of £578 in August 2021 for a delayed event that should have taken place in June or July 2021. The other significant item of expenditure was the 10[th] Anniversary event (free to members and prospective members) which is expected to cost around £430 when the venue hire bill comes in. Otherwise, we broke even. 

At the financial year end (31st July 2022), the total balance held was £5164.66. £534.19 of this balance is from surpluses on social activities and is to be used for running social events rather than the general running of the U3A. A further £1273.83 has been rolled over from last year by the activity groups and is ring fenced for them. Unrestricted funds are £3356.64. 

## **Membership fees** 

The Committee have reviewed income and expected expenditure and will review it again next year. Our costs are expected to rise this year but we have more than enough in reserve (see below) so we can hold our membership subscription for 2022/23 at £15 for full members and £10 for associate members. 

## **Reserves Policy** 

The Executive Committee have set a policy to maintain a balance on “unrestricted funds” (if possible) that equates to twelve months of operational costs. The surplus will allow Havant U3A to honour its obligations even if the membership was severely reduced and some of the existing groups folded. Havant U3A would still have to pay speakers, capitation, hall hire, expenses, U3A News, licences, equipment maintenance and carry a working float. 

## **Risk Assessments** 

Risk assessments continue to be undertaken to identify major risks and appropriate procedures are put in place to manage those risks and minimise their impact. The committee and convenors have taken on board advice from the Government and the Third Age Trust to minimise risk. 



Havant U3A
Register8d Charity 1188205
Annual Accounts 2021-22
Summary statement
Last Yvdr
INCOME
2.905.
IAEMBERSHIP SUBSCRIPTIONS
visrroRS FEES
GROUP PAYMElffS- BUILDING HIRE
&4NK INTEREST
INVESTFAENT I￿REsT
DONATIONS I GRANTS
ACTIVITIES I TRIPS
CHRISTMAS PARTY
GROUP PAYklEHfs. SPEAKERS & AcnvmES
TAX RECOVERED
OTHER INCOME
4,120.C(I
3.379.(Al
4.793.
21.(K>
O.(M)
170.(MJ
i.nO.50
370_43
270.00
o.IK>
7.010.84
12.714.53
EXPENDITURE
U3A TRUST k4EMBERSHIP w￿AT
Moffty GENERAL klEEfiNG HALL HIRE
GROUPS- HIRE OF BUILDINGS
LINE DANCE TUTOR
INSURANCE
U3A NEWS DIRECT ￿lL
TRUSTEE EXPENSES
ACTIVITIES I TRIPS
CHRISTMAS PARTIES
GROUPS. SPEAKERS & ACTIWnES
BEACON UCENCE
Do￿1N LICEKfE
ZOOM LICENCE
STATI￿ERy1 PFVJTLKOPMNG ILth E¥6
EQUIPMENT
TEAS I RÉFRESHMENTS
SPEAKER EXPENSES (GENERAL MEEnN(￿l
OTFER EXPENDITURE
1047.50
1.076.IX)
595.70
1356.Y1
3J30.
516.20
I9￿.00
535.06
121_
1.768.00
YJ9.92
154.38
65.LKJ
246.
18.00
172.68
352.84
172.68
336.74
700.75
1.670.33
61.47
5.709.75
13.652.27
4.864.53
6.102.40
6.102.40
5.164ffj6
r¢
rwa
Anal
is of funds
5.562.79
539.61
GgnÈral Fund
4,630.47
534.19
6.102.40
5.164.66
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