## **Trustees’ Annual Report for the period** ## **From 01/04/2023 Period start date To 31/03/2024 Period end date** ## **Charity name: Gosforth and Jesmond Community Minibus** ## **Charity registration number: 1188198** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of the CIO are the relief of the
inhabitants of Gosforth, Jesmond and other
identified Wards of Newcastle upon Tyne (the
area of benefit) who are in need because of
age, sickness or disability (mental or physical)
or poverty or because of the lack of availability
of adequate safe public passenger services, by
the provision of a community transport service
to community groups at an affordable cost.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Gosforth and Jesmond Community Minibus
(G&JCM) is managed and operated entirely by
volunteers. The charity owns one nine-year-old
minibus equipped with a tail lift, which is
maintained and deployed for the sole purpose
of providing services to local groups and
organisations that might otherwise be unable
to access suitable transport. Drivers are
assessed before being authorised to drive the
minibus and regular licence checks are
undertaken. Where necessary volunteer
passenger escorts are provided to assist users.
Records are kept of all journeys. With the
support of Local Ward Councillors and other
charities, regular shopping trips have been
arranged for isolated elderly residents, several
with accessibility requirements. We transport
community groups including special needs
children, refugees, mental health groups,
young cancer sufferers and elderly residents.
We also transport isolated elderly individuals
to and from Jesmond Community Library for
monthly Wellbeing sessions and provide
transport support to local associations and
clubs. We continue to seek users who can
benefit from our facilities. Cost maintaining the
minibus and offsettingthe cost of replacement| |||is covered through rental charges paid by
minibus users.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Trustees are aware of Charity Commission
best practice guidelines in regard to ‘Public
Benefit’. All G&JCM activities are tailored to
achieve the objects as set out in the
constitution within public benefit guidelines| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|G&JCM does not make grants| |Policy on social investment
including program related
investment|Para 1.38|G&JCM does not make social investments| |Contribution made by
volunteers|Para 1.38|All G&JCM activities are carried out
through volunteers. Volunteer Trustees
manage operations and finance as well as
devising strategy, ensuring risks are
identified evaluated and mitigated where
necessary and adopting policies
appropriate to G&JCM activities. There are
no paid staff members
It remains a priority to grow our volunteer
numbers at all levels.| |Other||Arrangements for replacement of the
minibus have been brought forward in light
of implementation of Newcastle City
Council’s emissions control zone, for which
G&JCM has received a 12 month extended
exemption. For this project G&JCM
continues to seek grant support.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|G&JCM has provided transport support to
twelve generic groups of users during the
year. These were composed of 22 regular
users which include Community Library,
special needs children, elderly residents in
care and sheltered accommodation,
worship groups, Teenage Cancer Trust,
mental health support groups, local interest
associations, refugees and community
cohesion groups.
We have transported some 800
passengers on a total of 117 trips.
Feedback from our users indicates that we
are making a valued difference in the lives
of individual who we transport as well as
successfully assisting several community
groups in delivering their services. Our
volunteers are making a difference to all of
those we have assisted with our community
service.
Our volunteers have contributed well over
1000 hours of their personal time and
expertise to deliver our services during the
year.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|Re-established volumes of activity with new
users as we recovered from the pandemic.
Appointed a new Trustee to take on
management of the minibus and authorised
five new volunteer drivers during the year.
Established a MIDAS training programme
for development of driving and passenger
management skills for volunteer drivers.
Revised our fee structure which combined
with increased activity is making progress
towards redressing the £10,000 cost of
maintaining our facility for 18 months during
the pandemic when we had no income.
Maintained and reviewed our risk register
Revised strategy and devised several core
areas to concentrate on. These include
developing continuity, streamlining
administration, engaging with social media,
implementing booking terms and conditions
and building the number of volunteers,
users and members.
Core to these will be generating sufficient
grant funding to replace our minibus| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Successful grant funding to support
shopping initiatives. Restoration of library
trips for isolated Gosforth residents is in
process.
Early days in building a grant application
programme to replace the minibus.| |||| |---|---|---| |Investment performance
against objectives|Para 1.41|Not applicable| |Other||The minibus has been maintained through
out the period to standards required by law
and/or recommended by the Community
Transport Association| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|A surplus of £1,504 was made during the
period, reflecting ongoing demand for the
charity’s services.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are held to fund any major items
of expenditure, including the replacement
of the minibus.| |Amount of reserves held|Para 1.22|£13,298| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Hire charges for use of the minibus.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|To obtain the best available rate of interest
on deposits.| |A description of the principal
risks facing the charity|Para 1.46|Fall off in user numbers and failure to
secure grant funding for aa new minibus.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are identified through personal
contacts and networking.
Trustees are elected at AGM
Board of Trustees have power to co-opt
Trustees pending AGM approval for
confirmation of appointment| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Trustees receive a welcome
communication from the Secretary
confirming appointment and are referred to
Charity Commission guidance and
Community Transport Association
resources| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|G&JCM has a Board of Trustees which are
responsible to Members for strategic and
day to day governance.| |Relationship with any
related parties|Para 1.51|None relevant| |Other||| ## **Reference and Administrative details** |Charity name|Gosforth and Jesmond Community Minibus| |---|---| |Other name the charity uses|Previously Gosforth Community Minibus| |Registered charity number|1188198| |Charity’s principal address|1 Otterburn Terrace
Jesmond
Newcastle upon Tyne
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Mark Beverley|Chair||Board of Trustees/Members| ||Peter Hall|Treasurer||Board of Trustees/Members| ||Francis Mogg|Secretary||Board of Trustees/Members| ||David Melton|Trustee||Board of Trustees/Members| ||FelicityMendelson|Trustee||Board of Trustees/Members| ||GaryGraham|Trustee|31/05/2023|Board of Trustees/Members| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** N/A Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |N/A||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |N/A||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A ## **Other optional information** D•claralloni Th• ¢ru•l••B d•clar• th•1 t￿Y h•w •pprmd th• tnrntsm. i•wt •b 819n•d on b•hAII of lh• Gh•rlty'• tsu•ts•• S*Mturrf•l Full narn•l•l FI￿d$ Mog9 Po•lll¢A l•9 S•¢r•i•ry, |cb
CHARITYCOMMTSSION
FOR ENGLANDANDWALES|cb
CHARITYCOMMTSSION
FOR ENGLANDANDWALES|Gosforth and Jesmond Community Minibus|Gosforth and Jesmond Community Minibus|Gosforth and Jesmond Community Minibus|||| |---|---|---|---|---|---|---|---| |||Recei|and||accounts||GCI6a| |||Forthe period
from|lstApril2023|To|31st March 2024||| |Section A Receipts|and payments||||||| |||UnrestrictedRestrictedEndowment
funds
funds
funds||||Totalfunds|Last year| |||to thenearestf,|to the nearestf|to the nearest€||to the nearest€|tothenearest €| |A1Recei|||||||| |Hire of minibus||4,8s4||||4,854|| |Grants||835||||83s|| |Refunds and cashback||24||||24|| |Donations||15||||15|| |Bank interest||90||||90|| |tncome|||||||| ||AR)|5,818||||5,818|| |AZAsset andinvestmentsales,|||||||| |(seetable).|||||||| |Totalreceipts||5,8'IE|||I|
s,srsI|| |A3|||||||| |Fuel||1,098||||'r,098|| |Repairs and maintenance||1,302||||1,302|| |Vehicle tax and insurance||1,061||||'t,061|| |General insurance||109||||109|| |Administration||639||||639|| |Bank charges and interest||105||||10s|| |Subtotal||4,314|||I|
q,tta|| |A4Assetand investment|||||||| |ourchases.(seetablel|||||||| |Subtotal|||||||| |Total payments||4,314||||14|| |Netofreceipts/(payments)||1,50{||||1,504|| |A5Transfersbetweenfunds|||||||| |A6Cashfunds lastyear end||11,957||||11,957|| |Cashfundsthisyear|end|13,461||||13,461|| ##