2024-09-30-accounts

Annual Report

Year ending 30 September 2024

1. Introduction

• 1.1. Stutton Community Association (Charity Number 1188188) was first registered as a charity on 26 February 2020. This represented the culmination of a decision by both Stutton Community Hall and Stutton Community Council charities to disband and transfer their assets into the new charity.

• 1.2. The key objects of Stutton Community Association (SCA) are “to promote for the benefit of the inhabitants of the Parish of Stutton the provision of facilities for recreation or other leisure time occupation with the object of improving the conditions of life of the said inhabitants”.

2. Stutton Community Hall

• 2.1. In meeting our overall charity’s aims our principal focus is the provision of and maintenance of an accessible Stutton Community Hall. This provides a vital community hub where a groups and individuals can engage in a wide range of activities and where the SCA can run events.

• 2.2. It falls to the Trustees and Committee members to ensure that the hall, the associated car park, roadway, and grassed areas are maintained and repairs attended to. Our hirers and hall users have commented that the hall is light and airy and is well equipped.

• 2.3. In 2022 detailed plans to build an extension were draw up with planning permission being granted on 23 September 2022. We were successful in securing grants from Babergh District Council, Valencia Communities Fund and the Parish Council. The work was finished in 2024 with an opening event held in Jun, which was well attended and afforded the opportunity for villagers to view the new provision. The new Garden Room provides a smaller room for hire and gives greater flexibility when running larger events. A new block paved patio to the rear provides and attractive and useable outside area, which can be accessed via bifold doors from both the main hall and Garden Room.

• 2.4. The hall continues to be well used and our income from hiring exceeds the expenses incurred. In setting the hire charges our aim is for them to be affordable to the various groups and individuals that hire the hall and to cover our costs of maintaining the building. A review of the charging policy was undertaken in 2024. Rather than on a session basis, hiring on an hourly basis was introduced. There has been a small increase in charges; these had not increased since 2006. Our hall’s

charges remain comparable with those other halls in the local area. In this financial year, fees for hiring the hall raised £13,320 and increase of £1000 over the previous year’s total £12,320.

• 2.5. Forty solar panels on the hall roof feed all the in electricity generated in to the community shop, which lies alongside the hall. Income from the electricity generated goes to the community hall. This contributed £1,094.

• 2.6. The expenses incurred in running the community hall totalled £10.531, up from £9,625 in the previous year. This includes electricity costs, cleaning, water and business rates, waste disposal, fire safety, repairs, music licence and insurance.

3. Delivering Social and Recreational Opportunities

• 3.1. Trustees have had regard to the guidance issued by the Charity Commission on public benefit in providing and promoting a valuable community facility for the village and wider community - to reduce isolation; encourage social inclusion and provide opportunities for improving health and well-being for all ages.

• 3.2. Activities to promote health and well-being at the hall have included: Pilates classes; Weekly Strength and Balance classes for older people and those with disabilities, regular dance classes for children, weekly Carpet Bowls.

• 3.3. Social events to reduce isolation and promote friendships and informal networks have included: Monthly “Meet Up Mondays” meetings; Suffolk Sight meetings (formerly East Suffolk Blind) that bring people across the local area to Stutton. Two Art Groups meet weekly and a playgroup brings parents, grandparents and young children together. Other than these regular activities, the hall is regularly booked for parties and especially children’s parties.

• 3.4. The community hall is also the location where Monthly Parish Council meetings are held along with the Annual Parish Meeting, where groups and societies from the village along with interested members of the public attending.

• 3.5. As a charity we also aim to put on events and activities to add to the social and leisure landscape of the village in line with our constitution. In addition, these events can provide valuable additional sources of income. All these events rely upon the goodwill and energy of our committee members and their partners.

• 3.6. The events this year included a spring Bank Holiday Car Boot Sale, Quiz Nights, a disco and a dance with Swing Machine, a 16 piece band. We also run monthly film nights, showing a wide range of newly released films.

• 3.7. In July we held our third Village Fete. We worked alongside Stutton Primary School PTFA. Despite the poor weather the event was well supported a real success and deliver a surplus that benefitted both organisations. In July the annual open-air concert featuring the Puffins Ensemble again was well attended with up to 200 people picnicking in the garden of David and Janet Lock. Our charity also organises Father Christmas and his helpers deliver presents on Christmas morning. This along with carols in the Kings Head PH raised £232, which was given to a local food bank charity.

• 3.8. We also run an annual Community Draw. Some 380 residents have joined the draw and can win monthly prizes. This generated a net income of £1375 for the charity.

• 3.9. All these activities, including the community draw raised a net surplus of £5511

4. Communicating what we do

• 4.1. As part of the Community Draw collectors have the opportunity to talk to residents about our charity. For many people supporting the Community Draw is seen as a way of supporting our charity and connection with the wider village community. Roundabout, our village newsletter, is an important way of telling people in the village about the charity our plans and events. This is produced bi-monthly and always includes articles about our charity.

• 4.2. The village web site stuttonvillage.net includes information about our events and details about the hall. Posters and Facebook are other methods used to promote what we do.

5. Our Accounts

• 5.1. Overall, the total income for the year including capital grant funding totalled £182,120. Expenditure was £193,995. Our reserves stand at £18,218.

• 5.2. Our treasurer provides regular detailed management accounts for our committee meetings. Based on excel spreadsheets, the accounts are both clear and accurate. Year ending accounts for the year are attached.

• 5.3. The accounts have been prepared in accordance with Charity Commission requirements and have been independently verified.

6. Grant Giving

• 6.1. Under the charity’s constitution we are able to give grant aid to projects that are in line with our objectives. This year we agreed financial support for the Play Group to cover any losses and ensure that it continues to operate.

7. Management

• 7.1. The charity is managed by 5 Trustees who are elected at the Annual General Meeting and who work with other volunteers through a managing committee. At September 2024 the charity committee comprised the following members:

Trustees	Committee Members
William Hewlett(Chair)	Lisa Taylor(Treasurer)	Derek Chartres
Rosie Stuart-Thompson(Vice-Chair)	Ian Flower	Sarah Gray
Nick Pavitt	David Stuart -Thompson	Jenni Pallant
Adrian Gray	Colin Reilly
Roberta Garrad

Stutton Community Assoc Income & Expenditure Account

Year ended 30 September 2024

Note Income Hire of hall Elec from solar panels Donations Sale of equipment Book sales Grant Funding Fundraising & Events - Summer Fete Jubilee Swing Band Puffins concert Prize draw Quiz nights Disco Race night Cinema nights Eastern Angles Car boot sales Christmas carols and Santa Car Park - Comm shop rent Stalls etc in car park Parking donations Electric car charging Car park repairs contribution Expenditure Electricity Insurance Water rates Business rates Cleaning & consumables Waste collection General repairs Printing and stationery Sundry expenses Music licence Car park expenses - Electric car bay costs Payments for events - Share of fete to Stutton PTA Swing Band Summer Fete Prize draw winnings and costs Donation to food banks Puffins exps Cinema nights Eastern Angles Race night Quiz night Disco Grants made - Toddler Group Neighbourhood plan New Cinema Eq and Wifi Hall Construction Project Surplus/(Deficit) for period Transfer from general funds Reserves bf Reserves cf Represented by Cash float Co-op current account Co-op deposit account Money Held for Stutton Presents	2024 Total Funds 13,320 1,094 126 - 67 155,987 2,906 1,300 1,865 1,900 565 100 - 1,105 - 230 232 100 150 85 640 350 182,120 3,737 1,727 515 57 2,639 285 1,243 44 135 148 898 1,144 1,053 614 525 232 95 989 - - 40 - 180 - - 177,696 193,995 (11,875) - 30,093 18,218 593 14,610 5,000 (1,985) 18,218	General Fund 13,320 1,094 126 - 67 - 2,906 1,300 1,865 1,900 565 100 - 1,105 - 230 232 100 150 85 640 - 25,783 3,737 1,727 515 57 2,639 285 1,243 44 135 148 898 1,144 1,053 614 525 232 95 989 - - 40 - 180 - - - 16,300 9,483 (30,624) 38,309 17,168	Hall Construction - - - - 155,987 - - - - - - - - - - - - - - - 155,987 - - - - - - - - - - - - - - - - - - - - - - - - - 177,696 177,696 (21,708) 30,624 (8,916) - Restricted F	Car Park - - - - - - - - - - - - - - - - - - - 350 350 - - - - - - - - - - - - - - - - - - - - - - - - - - - 350 - 700 1,050 unds	Y.e Sept 2023 Total Funds 12,320 3,162 5 48 78 72,013 4,350 - 1,264 1,880 476 611 1,159 1,073 456 155 174 100 160 79 275 350 100,188 3,608 1,374 373 46 2,143 133 1,758 203 14 190 108 1,488 121 1,374 605 174 137 931 394 692 - 314 - 35 5,799 80,429 102,443 (2,255) - 32,348 30,093 822 31,535 - (2,264) 30,093

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees Stutton Communty Association On accounts for the year ended Charity no (if any) 30 septeM￿r 2024 1188188 Set out on pages I report to the trustees on my examination of the a¢¢ounts of the above ¢harrty (Ihe Trust.) for the year el￿ed 3010912024. Responslbllities and basis of report As the charivs trustees. you are responsible for the preparation of the accounts in accordan￿ with the reqU1￿MentS of the Charities Act 2011 ('the A¢r} I report in respect of my examination of the Trust's accounts Carried out under sedion 145 of the 2011 Act and in Garrying out my examination, I have followed all the appEicable Directions given by the Charity Commission und8r section 145{5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examinerfs statement come to my attention in connection wrth the examination which gives me cause to beI￿ve that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charrties Act., or the a¢counts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the fonn and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in Gonne¢tion wrth the examinats'on to which attention should be drawn in this report in er to enable a proper understanding of the accounts to be reached. Signed: Date: Name: Philip J G Sadd Relevant professional quallficationls) or body (if any): FCA Address: Kendal Cottage, Woodfield Lane StLrtton Ipswich IP9 2ST IER Oct 2018

Section B Disclosure Only complete if the examiner needs to highlight material matters of Gon￿rn (see CC32. Independent examination of chanty accounts.. directions and guidan￿ for examiners). Give here brief details of any items that the examiner wishes to disclosè. IER Oct 2018