## **Manorbrook Out of School Club** ## **Trustees Report for the Year Ending 31[st] August 2024** This report covers the reporting period 1 September 2023 to 31st August 2024. It was written in May 2025. ## **Reference and administrative details of the charity** **Name:** Manorbrook Out of School Club **Charity Commission Registration Number:** 1188183 **Address:** Manorbrook School, Park Road, Thornbury BS35 1JW ## **Trustees** The trustees during the financial year, and up to the date that this report was approved were: - Clare King (Chair) - Emma Wild (resigned 29[th] July 2024) - Megan Carter (Secretary) - Beck Vaughan _(appointed 20 March 2024)_ - Jenna Lundrigan - John Mann - Karen Storey - Catherine Wood (resigned 29[th] July 2024) ## **Structure** Manorbrook Out of School Club is a Charitable Incorporated Organisation (CIO) – Foundation Model, formed on 27th February 2020. Trustees are appointed following an application and selection process by a properly convened meeting of the charity trustees. In selecting individuals for appointment, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. ## **Activities and objectives** Manorbrook out of School Club’s primary objective is to provide parents and carers of children attending Manorbrook School with high quality, affordable wraparound care which enables children to thrive. During this reporting period, over 80 children were registered to attend the club with session attendance ranging between 40-60 children. ## **Achievements and performance** Throughout this year we delivered our childcare provision in line with our objective, providing high quality care to meet the needs of children ranging from age 4 to age 11. The start of the school year was positive, with the first double in take from Manorbrook School boosting our numbers, and increasing our financial position. We have increased staff supporting the setting and continue to review staff levels on our busier sessions. We continue to have exclusive rental of the school hall to support the increased numbers, and we continually liaise with the school to ensure the suitability of the space. We have been able to use some funds to improve the space, providing new storage and a new larger fridge to allow us to store more food for the increased number of children attending. We ended the financial year with most sessions at capacity and a waiting on list in place for some mid-week sessions. We have recently been informed that Manorbrook School will become a double intake school in the long term, so trustees will continue to review any potential options for expanding the club, alongside the school growth. Our continued ability to provide quality wraparound care was only possible thanks to the commitment and flexibility of our staff and trustees, and support from parents and our linked school, Manorbrook Primary. We are very grateful for everyone’s efforts and support. ## **Financial review** Our financial position is positive. We are committed to providing affordable, high-quality care and balancing this with long-term financial stability to ensure that the provision remains reliable and sustainable in the long-term. We are also committed to our obligations as a good employer. Our pay expenditure increased during this period as a result of uplifting staff salaries from 1st April 2024, in line with the national living wage and maintaining appropriate differentials between different staffing grades. We also factored in the increase of National Insurance contributions. ## **Reserves policy** The objective of Manorbrook Out of School club is to provide high quality childcare, recreation and education for children out of school hours. We provide this in a safe environment, ensuring it is delivered by appropriately trained and qualified staff. The majority of income to the club is used directly for this purpose. To support the ongoing financial stability of the charity, some funds must be held in reserve to ensure that we can continue to meet our obligations and deliver our services, in the case of unforeseen events or financial shortfall. To meet this purpose, our reserves policy sets out the amount held in designated reserves for MOSC should: - Meet all our redundancy obligations in full (£9,602.90) This is reduced from last year as some long term staff have left/reduced their hours. - Meet a term (4 months) running costs of the organisation (circa £22,791.00) This is an increase on last year, due to an increase in staffing numbers, higher wages, hall rental and food costs. ## **Review of reserves: excess / shortfall** The amount held in reserve will be reviewed annually to ensure it complies with this policy. Any decisions to hold a sum that is in excess of the amount set out in the reserve policy will be noted in Board minutes and MOSC’s annual report, in line with governance requirements. Trustees will review the reserve policy and amounts, along with any income surplus generated for the previous financial year (ending 31st August) every Autumn. Once any adjustments have been made, the Board will discuss, agree and set out how it intends to: - Re-invest any surplus to the reserves in ways that will benefit children who attend the club. - Adjust income / expenditure to meet any shortfall in reserves for the remainder of the financial year. We have maintained our target designated reserve level, based on our policy, of £32,000. The charity’s free cash reserves at the end of the year were £16,170.99, which is over the target amount of £5,750. This is an increase on last year due to the way our online booking system was set up, with some of the next years fees being paid early into the 2023-2024 financial year. This process is being realigned to ensure income falls into the correct financial year going forwards. Any plan to reinvest in the club will be agreed in the board meeting scheduled for June 2025, based on continuing growth of the club and the operating structure to support this. ## **Confirmation of going concern** The trustees have assessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved. We conclude that our current level of reserves and continuing increase of children attending sessions support this position. ||**Manorbrook Out of School Club**|**Manorbrook Out of School Club**|**Manorbrook Out of School Club**|**1188183**|**1188183**|**1188183**|**CC16a**| |---|---|---|---|---|---|---|---| ||**For the period**
**from**|01.09.2023|**To**||31.08.2024||| ||||||||| |**Section A Receipts and payments**|||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**29,623**
**492**
**60,533**
**6,597**
**255**
**-**
**-**
**-**
**97,500**
**-**
**-**
**-**
**97,500**
**71,585**
**1,413**
**6,176**
**129**
**601**
**4,088**
**462**
**229**
**1,075**
**1,132**
**-**
**552**
**150**
**254**
**448**
**1,290**
**113**
**120**
**85**
**35**
**1,227**
**91,165**
**-**
**-**
**-**
**91,165**
**6,336**
**-**
**41,835**
**48,171**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**29,623**
**492**
**60,533**
**6,597**
**255**
**-**
**-**
**-**
**97,500**
**-**
**-**
**-**
**97,500**
**71,585**
**1,413**
**6,176**
**129**
**601**
**4,088**
**462**
**229**
**1,075**
**1,132**
**-**
**552**
**150**
**254**
**448**
**1,290**
**113**
**120**
**85**
**35**
**1,227**
**91,165**
**-**
**-**
**-**
**91,165**

**6,336**||**Last year**
**to the nearest £**| |Fees|**29,623**||||||**-**| |Interest|**492**||||||**-**| |Chlidcare Vouchers|**60,533**||||||**-**| |Magic Bookings|**6,597**||||||**-**| |Misc|**255**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**97,500**||||||**-**| ||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||| ||**-**||||||| ||**-**||||||**-**| |**_Sub total_**|**-**||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||| ||||||||**-**| ||||||||| |
Wages|**71,585**||||||**-**| |Pension|**1,413**||||||**-**| |Rent|**6,176**||||||**-**| |Wifi|**129**||||||**-**| |Insurance|**601**||||||**-**| |Food & Drink|**4,088**||||||**-**| |Cleaning& PPE|**462**||||||**-**| |PrintingStaionaryPostage|**229**||||||**-**| |PlayThings|**1,075**||||||**-**| |Gifts|**1,132**||||||**-**| |Hire Charges|**-**||||||**-**| |Training|**552**||||||**-**| |DBS|**150**||||||**-**| |Telephone|**254**||||||**-**| |Subscriptions and Pro Fees|**448**||||||**-**| |Misc|**1,290**||||||**-**| |Website|**113**||||||**-**| |Watercooler|**120**||||||**-**| |Ofsted|**85**||||||**-**| |ICO|**35**||||||**-**| |Magic Bookings|**1,227**||||||**-**| |**_Sub total_ **|**91,165**||||||**-**| ||||||||| |**A4 Asset and investment**
**purchases (see table)**|||||||| |**,**|**-**||||||| ||**-**||||||| |**_Sub total_ **|**-**||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**-**| ||||||||| ||**6,336**|**-**|**-**||
**6,336**||**-**| ||**-**|**-**|**-**||**-**||**-**| ||**41,835**|**-**|**-**||**41,835**||**-**| ||**48,171**|**-**|**-**||**48,171**||**-**| CCXX R1 accounts (SS) 22/05/2025 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Various toys and play equipment
Cash in Business Acct
Cash in Reserves Acct
Petty Cash at Setting
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**15,542**
**-**
**32,583**
**-**
**46**
**-**
**48,171**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Clare Elizabeth King|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Clare Elizabeth King|14.05.25| ||||| CCXX R2 accounts (SS) 22/05/2025 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's port on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Manorbrook Out of School Club On accounts for the period ended 31¥1 August 2024 Charity no lif any) 1188183 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the period ended 31 August 2024. Responsibilities and As the charily trustees of the Trust, you are responsible for the preparation basis of report ofthe accounts in accordan￿ with the requirements of the Charities Act 2011 ("the Art.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5)Ib) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in Connection with the examination which gives me cause lo believe that in. any material respect.. accounting records weré not kept in accordance with section 130 of the Act or Ihe accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other rnatters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts lo be reached. Signed: Date: Name: David Curtis Relevant professional qualifJcation{sl or body FCA IICAE Address: 22 Barley Field5 Thornbury BS35 1 AJ IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018