COTEHELE QUAY GIG CLUB ANNUAL REPORT 2021
Financial Summary
The start balance for 2021 was £14,873.43.
Income for January – December 2021 was £24,928.27 . £15,040.50 of this income was subscriptions from members. The remaining figure was raised through events, kit orders, the club bonus ball and donations.
Total income with start bank balance was £39,801.70
Expenditure for the same period was £31,211.40. The closing balance at end of year was £8,590.30.
Changes to Trustees
The following trustees retired during 2021 as follows;
Charlotte Godby (resigned Feb 2021).
Chris Rogers (resigned Sep 2021).
Wendy Mclean (resigned Oct 2021).
Dan Morris (resigned Feb 2021).
Coryn Stansfield (resigned Feb 2021).
The following were elected as new trustees during 2021 as follows;
Mike Daniells (appointed Feb 2021).
Mark Waterfield (appointed Feb 2021).
Alan Harper (appointed Oct 2021).
Steve Brooks (appointed Oct 2021).
Overview of Year
2021 has been dominated by the continuing threat posed by Covid-19 pandemic and government imposed lockdowns which have seriously interrupted club activities and caused a reduction in club income. On 4[th] January Prime Minister Johnson announced a third lockdown for England, with rules similar to those in March 2020. People were permitted to leave home only for essential reasons, which included work, daily exercise, essential shopping and medical treatment. During this period the committee were vigilant in meeting fortnightly to discuss issues posed by lockdowns and use the slack time to plan for the future.
Return to rowing was approved by the CPGA from the 29[th] March. It was agreed that CQGC would restart rowing from that date using the policy for safe rowing
procedures that were developed to allow rowing after the first lockdown. Additional cleaning, sanitation and protective equipment were purchased and the club Covid Protection Policy was strictly adhered to.
Although rowing returned there was a considerable reduction in members returning to the water which averaged at about 45 people each week during the summer. Fear of Covid infection was the main reason for absence as people waited for their vaccination protection. As a club with a significant proportion of older, vulnerable members this was to be expected.
All 149 members were offered a suspension of their subscriptions. Many club members continued to pay their full membership fees to support and sustain the club through these challenging times. This loyalty and understanding has been fundamental in keeping the club viable.
Steadily, over the course of the year, the club has seen life return closer to normal following the governments four step plan. The staged process of reopening the economy, social and recreational spaces has been successful but made it extremely difficult to plan with any degree of confidence.
As a result many events that were organised in detail during this year had to be cancelled or postponed at last minute, this included the Three Rivers Race for the second year running, Newquay Championships and the first Winter League regattas.
Despite this the club has had a very successful year when it has been able to compete. A hugely enjoyable Intra-Club day brought recreational, competitive and junior rowers together in early September. The club participated in the Junior U15 and U16 Championships at Hayle when a superb all girls squad competed in 7 races. Three of the squad had never rowed in a competition before. They reached the final in the U16 category and finished 3rd behind 2 crews of mixed boys and girls.
The Tamar Challenge took place on 15[th] October. This is CQGC’s own regatta. It was also a very successful event although numbers of visiting clubs had to be limited for virus protection. This is a handicap race over 9 miles starting at Saltash with a row up the Tamar River to Cotehele Quay. CQGC’S super vets were first over the line proving what hard training on and off the water can achieve. The whole event was well-attended and support from every corner of the club was excellent. We were delighted to be able to run the Tamar Challenge, bringing club members together and celebrating our sport and friendships.
Looking forward to 2022, Scillies selections have gone ahead and all competitive squads for the IOS World Championships are in place. New rules have changed how selections can be made, clubs may only enter A and B squads, Vets and Supervets and there are no longer ‘C’ crews. Training schedules are in place and all competitive squads are working hard to achieve the clubs ambition to be in the top 12 at this international competition within the next 3 years.
1, 3 and 5 Year Plans.
In 2020 the committee canvassed its members to see how they wanted the club to develop and what their priorities were. There was a strong response from members. This was made into a business plan. There were 3 areas of need which were articulated through this process; better training equipment, a club association space, a process of development enabling the club to be in the top 12 at the World Pilot Gig Championships.
Lockdown provided the perfect opportunity to begin to develop these plans. There was considerable discussion within the Committee as to whether we needed to continue to have 3 wooden gigs and whether one should be sold. This decision impacts on future plans for the continuing development of the club. The need for 3 wooden gigs was based on being able to take 3 gigs each year to the Isles of Scillies, this is no longer the case. However the club continues to incur the costs of maintaining this asset. The Committee took a vote and unanimously decided that Cream of Cornwall would be put up for sale.
Club Gig Captain Mark Waterfield had conversations with several interested parties but no-one was willing to purchase Cream of Cornwall for a reasonable price. At the same time the club was discussing the need for a new, lighter boat that would offer crews the best chance of success and placing at the World Pilot Gig Championships (it is clear that new gigs perform better at IOS). Committee members researched boat builders and listed their attributes against costs and timing. Boat builder Patrick Bird offered a package to the club – to purchase Cream of Cornwall for £7K, to purchase 2 sets of oars for £800 each and to sell his new boat (originally destined for London Cornish) to the club over an 18 month period in staged payments.
The committee voted 7 to 3 to take up this offer and the new boat, to be called Govenek, was purchased in October at a cost of £27k. The vote was conditional on the club varying the terms of the repayment schedule to ensure CQGC was not short of funds and could purchase essential kit when necessary. There is a plan to sell another wooden boat in spring 2022 that will help to cover any financial shortfall.
Club Business Organisation.
Jim Hartill recommended that all club business be organised on a more professional basis via Microsoft 365 Basic Business licences so that club business be centrally administered. This has been achieved and all files and club business is now secure and in one place. Individual names have been replaced with role titles so that changes to trustees does not result in loss of information. It is now possible to look at the history of all interactions, minutes and agendas to give a full picture of the stories behind club decisions.
Fundraising
An application went in to South West Water for funds towards a new GRP but was unsuccessful. A small grant application to Calstock Parish Council for £250 was successful to buy some larger self-inflating life jackets.
A sponsored Marathon row - 26.2 miles was postponed due to coronavirus
An auction of promises was postponed.
The London Marathon entry for CQGC was rolled over to 2022.
An application to Sport England for funds to support return to rowing was successful with a grant of £4950.
Changes to Cornish Pilot Gig Association organisation
The Cornish Pilot Gig Association (CPGA), which regulates gig rowing, is in the process of professionalising and has produced a new business plan. This is likely to see significant changes to the CPGA organisation and its members. The sport has become very successful. Whereas, only a few years ago, it was mostly centred around clubs in Cornwall, it has now become a sport with truly national and, increasingly international, appeal. In the past, it could be run by a handful of volunteers on a part time basis, but it now needs a full-time staff to manage it and help to develop it further. This has resource implications as the staff team will need to be salaried and the cost, in part, recovered through a membership scheme. At time of writing this has not be confirmed but a meeting on 16[th] January is likely to endorse this as a way forward. The knock on effect will be that every club will need to pay the CPGA for each competitive member. In the case of CQGC this could be in the region of £1,500 per year.
Cotehele Quay Gig Club Accounts 2021
2021 Income
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Subs Admin Equipment Events Kit Order Bonus Ball Other Mileage Fundraising
January £860.00 £0.00 £0.00 £0.00 £0.00 £98.33 £135.00 £0.00 £0.00
February £680.00 £0.00 £0.00 £0.00 £0.00 £77.33 £0.00 £0.00 £0.00
March £1,162.00 £0.00 £0.00 £0.00 £0.00 £73.33 £0.00 £0.00 £81.13
April £1,487.00 £0.00 £0.00 £0.00 £0.00 £25.33 £5,000.00 £0.00 £0.00
May £1,185.00 £0.00 £0.00 £0.00 £179.60 £223.33 £0.00 £0.00 £44.76
June £1,182.00 £0.00 £0.00 £0.00 £226.00 £73.33 £160.00 £0.00 £0.00
July £1,368.00 £0.00 £0.00 £0.00 £386.90 £230.33 £0.00 £0.00 £0.00
August £1,520.50 £0.00 £0.00 £0.00 £227.00 £262.33 £510.20 £0.00 £0.00
September £1,470.00 £0.00 £0.00 £0.00 £136.00 £59.33 £380.33 £0.00 £0.00
October £1,303.00 £0.00 £0.00 £523.66 £27.50 £59.33 £60.00 £0.00 £0.00
November £1,505.00 £0.00 £0.00 £0.00 £466.00 £50.33 £0.00 £0.00 £64.72
December £1,318.00 £0.00 £0.00 £0.00 £0.00 £46.33 £0.01 £0.00 £0.00
Annual Total £15,040.50 £0.00 £0.00 £523.66 £1,649.00 £1,278.96 £6,245.54 £0.00 £190.61
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2021 Expenditure
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Subs Admin Equipment Events Kit Order Bonus Ball Other Mileage Fundraising
January £0.00 £1,503.20 £0.00 £0.00 £62.70 £92.00 £0.00 £0.00 £0.00
February £0.00 £0.00 £0.00 £0.00 £0.00 £52.00 £185.99 £0.00 £0.00
March £0.00 £0.00 £1,500.00 £0.00 £0.00 £52.00 £29.00 £0.00 £0.00
April £0.00 £0.00 £0.00 £0.00 £0.00 £78.00 £0.00 £0.00 £0.00
May £0.00 £13.20 £13,701.57 £0.00 £78.65 £26.00 £0.00 £0.00 £0.00
June £0.00 £66.00 £44.75 £0.00 £107.45 £26.00 £0.00 £0.00 £0.00
July £0.00 £1,092.69 £209.31 £0.00 £73.25 £52.00 £0.00 £0.00 £0.00
August £0.00 £1,893.24 £425.71 £0.00 £122.26 £0.00 £0.00 £0.00 £0.00
September £0.00 £0.00 £576.00 £111.31 £0.00 £52.00 £0.00 £0.00 £0.00
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October £0.00 £0.00 £6,053.85 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
November £0.00 £0.00 £0.00 £0.00 £60.00 £0.00 £0.00 £0.00 £0.00
December £0.00 £0.00 £2,288.97 £504.90 £77.40 £0.00 £0.00 £0.00 £0.00
Annual Total £0.00 £4,568.33 £24,800.16 £616.21 £581.71 £430.00 £214.99 £0.00 £0.00
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2021 Annual Summary
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Subs Admin Equipment Events Kit Order Bonus Ball Other Mileage Fundraising
Income £15,040.50 £0.00 £0.00 £523.66 £1,649.00 £1,278.96 £6,245.54 £0.00 £190.61
Expenditure £0.00 £4,568.33 £24,800.16 £616.21 £581.71 £430.00 £214.99 £0.00 £0.00
Balance £15,040.50 -£4,568.33 -£24,800.16 -£92.55 £1,067.29 £848.96 £6,030.55 £0.00 £190.61
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ance 1st January 2021: £14,873.43 ance 31st December 2021: £8590.30
Start Balance £14,873.43 Add Income £24,928.27 £39,801.70 less e xpenses £31,211.40 Close balance £8,590.30 close bank balance
Monthly Total £1,093.33 £757.33 £1,316.46 £6,512.33 £1,632.69 £1,641.33 £1,985.23 £2,520.03 £2,045.66 £1,973.49 £2,086.05 £1,364.34
£24,928.27
Monthly Total £1,657.90 £237.99 £1,581.00 £78.00 £13,819.42 £244.20 £1,427.25 £2,441.21 £739.31
£6,053.85 £60.00 £2,871.27
£31,211.40
Monthly Total £24,928.27 £31,211.40 -£6,283.13