Trustees’ Annual Report for the period
From Period start date 01 January 2023 To Period end date 31 December 2023
Charity name: Polish Studies Foundation
Charity registration number: 1188129
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objects of the Charity are to advance education of the public in, and support the academic study of, the history, literature, language, religion, philosophy, and culture of Poland. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The main purpose of the foundation is to make grants to individuals and institutions for the promotion of Polish Studies at UK universities. This includes grants to students, student societies, relevant university departments and individual academics. The foundation also serves as a convening space |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | This has been taken into account. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38
Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity was able to continue its grant making and its overall contribution to raising awareness about Polish Studies to improve and broaden the overall debate particularly as it related to the war in Ukraine. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set Performance of Para 1.41 fundraising activities against objectives set Investment performance Para 1.41 against objectives Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | By year end the foundation held £9143 in its account with no significant outgoings or incoming funds. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The foundation has never grown enough to have a reserves policy but there is an informal agreement that we should keep the reserves at £8000+ during the incubation period |
| Amount of reserves held | Para 1.22 | £8000 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The foundation is stable financially, but any new activity it is limited by lack of new funds and consideration is being given to closing down it down. The current reserves would comfortably cover any exiting or new liabilities. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Foundation |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation (CIO) |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustee selection has been based on hand-picking key influencers in the field of Polish Studies as well as key non- academic board members to offer an independent and practical perspective. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
Charity name Polish Studies Foundation Other name the charity uses Registered charity number 1188129
| Charity’s principal address | Farrer & Co 65-66 Lincoln’s Inn Fields London WC2A 3LH |
|---|---|
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Professor Norman Davies |
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| Ranjit Edward Majumdar |
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| Dr StanleyBill | ||||
| Christian Richard Stefan Davies |
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| Professor Ania Zalewska |
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– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
- Reason for non disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Ranjit Majumdar Position (eg Secretary, Trustee Chair, etc) Date 31/10/2024
| POLISH STUDIES FOUNDATION | POLISH STUDIES FOUNDATION | 1188129 | |||
|---|---|---|---|---|---|
| Receipts andpayments accounts | CC16a | ||||
| For the period from |
01/01/2023 | To | 31/12/2023 |
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 4,200 - - - - - - - |
Unrestricted funds to the nearest £ 4,200 - - - - - - - |
Restricted funds to the nearest £ - - - - - - - |
Restricted funds to the nearest £ - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - |
Total funds to the nearest £ 4,200 - - - - - - - 4,200 - - |
Total funds to the nearest £ 4,200 - - - - - - - 4,200 - - |
Last year to the nearest £ |
|---|---|---|---|---|---|---|---|---|---|
| Donations | 4,200 | - | 4,200 | 24,983 | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| Sub total(Gross income for AR) |
4,200 | - | - | 4,200 | 24,983 | ||||
| - - - |
- - - |
- - - |
|||||||
| A2 Asset and investment sales, (see table). |
|||||||||
| - | - | ||||||||
| - | - | - | |||||||
| Sub total | - | - | - | ||||||
| Total receipts A3 Payments |
4,200 1,000 4,320 3 594 11,663 649 2,425 91 805 221 3,631 25,400 - - - 25,400 - 21,200 |
||||||||
| 4,200 | - | - | 4,200 | 24,983 | |||||
| - 4,320 3 594 11,663 649 2,425 91 805 221 3,631 |
1,000 - - - - - - - - - - |
- - - - - - - - - - - |
|||||||
| Grant to Polish Studies Group | - | 1,000 | - | 1,000 | 750 | ||||
| ConsultingFees | 4,320 | - | - | 4,320 | 7,560 | ||||
| Bank Fees | 3 | - | - | 3 | - | ||||
| BookkeepingFees | 594 | - | - | 594 | 362 | ||||
| Salaries and HMRC Liabilities | 11,663 | - | - | 11,663 | 5,253 | ||||
| Professional Fees | 649 | - | - | 649 | 10,458 | ||||
| MarketingMaterials Design and Print | 2,425 | - | - | 2,425 | - | ||||
| Meetings/Entertainment | 91 | - | - | 91 | - | ||||
| Travel | 805 | - | - | 805 | 660 | ||||
| Subscriptions | 221 | - | - | 221 | 9 | ||||
| Events | 3,631 | - | - | 3,631 | 300 | ||||
| **Sub total ** | 24,400 | 1,000 | - | 25,400 | 25,352 | ||||
| - - |
- - |
- - |
|||||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| - | - | - | - | ||||||
| - | - | - | - | ||||||
| **Sub total ** | - | - | - | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
24,400 - 20,200 - 30,343 10,143 |
1,000 - 1,000 - - - 1,000 |
- - - - - |
||||||
| 25,352 | |||||||||
| - 20,200 | - 1,000 | - | - 21,200 | - 369 | |||||
| - | - | - | - | - | |||||
| 30,343 | - | - | 30,343 | 30,712 | |||||
| 10,143 | - 1,000 | - | 9,143 | 30,343 |
CCXX R1 accounts (SS)
29/10/2024
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Cash at Bank Details Details Details Signature |
Unrestricted funds to nearest £ 9,143 - - |
Unrestricted funds to nearest £ 9,143 - - |
Restricted funds to nearest £ - - - - |
Endowment funds to nearest £ |
|---|---|---|---|---|---|
| 9,143 | - | - | |||
| - | - | - | |||
| - | - | - | |||
| 9,143 | - | - | |||
| Agreement Error Agreement Error Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Ranjit Edward Majumdar |
Agreement Error | OK | |||
| Endowment funds to nearest £ |
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| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| Current value (optional) |
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| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| Current value (optional) |
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| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| When due (optional) |
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| Date of approval |
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| Ranjit Edward Majumdar | 31/10/2024 | ||||
CCXX R2 accounts (SS)
29/10/2024
2