## **Trustees’ Annual Report for the period** **From Period start date 01 January 2022 To Period end date 31 December 2022** **Charity name: Polish Studies Foundation** **Charity registration number: 1188129** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes
of the charity as set out in
its governing document|Para 1.17|The objects of the Charity are to advance
education of the public in, and support the
academic study of, the history, literature,
language, religion, philosophy, and culture
of Poland.| |Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the accounts.|Para 1.17 and
1.19|The Polish Studies Foundation was active
over the period of this annual return period,
although due to lack of resources its
activities were limited.
Activities included:
-
Developed and published a three-year
strategy for the organization.
-
Developed and updated our
communications materials including
our website and social media.
-
Grants to undergraduate students in
degrees related to Polish studies, to
travel to Poland to engage in activities
relevant to their learning / research.
-
Grantmaking to support academic
associations in Polish studies.
-
Active conversation with the Polish
Cultural Institute to co-develop an open
online course about Polish history.
-
Continued engagement with current
and prospective donors, including
organizing of a dinner / lecture for
potential donors in London.
-
Appointed a short-term Project
Manager / Development Manager for
three days a week from Q4 to drive
fundraising and project development.| |||| |---|---|---| |Statement confirming
whether the trustees have
had regard to the
guidance issued by the
Charity Commission on
public benefit|**Para 1.18**|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Grant-making has been very nascent,
limited and also at a low level. As grant-
making develops as a key strategy, a
full policy will be developed.| |Policy on social
investment including
program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|N/A| |Other||N/A| ## **Achievements and Performance** SORP reference |Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.|Para 1.20|Although activity has been limited,
important foundations have been put in
place to strengthen the academic study
and public awareness of modern
Poland. The geostrategic importance of
Poland and the relevance of the
foundation’s work has been
underscored by its pivotal role in the
ongoing war between Russia and
Ukraine.| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|The foundation was at an early stage in
2022 and although we were happy with
the modest number of activities we
have delivered and are planning, proper
target setting and enhancing activities
will depend on finances and resources.| |Performance of
fundraising activities
against objectives set|Para 1.41|Although the opportunities for funding
and the overall fundraising pipeline is
encouraging, we had not yet reached
the critical mass of funds we needed to
make a longer-term appointment of a
Project Manager. In terms of
fundraising, we did not quite reach the
level we wanted in 2022| |Investment performance
against objectives|Para 1.41|N/A| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the
end of the period|Para 1.21|The foundation was in a heathy
financial position with £30,000+ in funds
at year end, but still not at the level we
require to implement the range of
activities detailed in our strategy.
Nonetheless the funds were sufficient to
help drive a pivotal stage of growth.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|As the foundation is still in its early
stages, we do not have an official
reserves policy. However across 2022
we ensured that we retained a minimum
of £10,000 in the bank account of
unearmarked / reserve funds.| |Amount of reserves held|Para 1.22|Minimum of £10,000 in cash in the bank
account of unearmarked funds.| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially
in deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|The £10,000 buffer will protect the
foundation from insolvency, but the
organisation is not yet a going concern
in terms of its objects, mission and
purposes.| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds
(including any
fundraising)|Para 1.47|Individuals predominantly giving
£1000+| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the
principal risks facing the
charity|Para 1.46|There are three key risks. The first is
not having sufficient funds to implement
our mission.
The second is ensuring we find the right
Project Director / Manager to lead the
foundation in its day-to-day activities.
The third is ensuring integrity and
effectiveness in future grant-making as| this requires policies and oversight and processes that still need to be delivered Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing
document
(trust deed, royal charter)|Para 1.25|Foundation| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation
(CIO)| |Trustee selection
methods including details
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled to
appoint one or more
trustees|Para 1.25|Trustee selection has been based on
hand-picking key influencers in the field
of Polish Studies as well as key non-
academic board members to offer an
independent and practical perspective.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s
organisational structure
and any wider network
with which the charity
works|Para 1.51|| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** Charity name Polish Studies Foundation Other name the charity uses Registered charity number 1188129 |Charity’s principal address|Farrer & Co
65-66 Lincoln’s Inn Fields
London
WC2A 3LH| |---|---| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Norman Davies|||| ||Ranjit Majumdar|||| ||StanleyBill|||| ||Christian Davies|||| ||Ania Zalewska|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Ranjit Majumdar **Position (eg Secretary,** Trustee **Chair, etc) Date** 31/10/2023 ||**POLISH STUDIES FOUNDATION**|**POLISH STUDIES FOUNDATION**|**POLISH STUDIES FOUNDATION**|**POLISH STUDIES FOUNDATION**|**POLISH STUDIES FOUNDATION**|**1188129**|**1188129**|**1188129**|**CC16a**| |---|---|---|---|---|---|---|---|---|---| ||**For the period**
**from**||01/01/2022||**To**||31/12/2022||| ||||||||||| |**Section A Receipts and payments**|||||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**||**Restricted**
**funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**| |Donations|**24,983**||||**-**||**24,983**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**24,983**||**-**||**-**||**24,983**||**-**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**-**||||||||| ||**-**||||||||**-**| |**_Sub total_**|**-**||||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||||| ||||||||||**-**| ||||||||||| |Grant to Polish Studies Group|**-**||||||||**-**| |ConsultingFees|**7,560**||||||||**-**| |BookkeepingFees|**362**||||||||**-**| |Salaries and HMRC Liabilities|**5,253**||||||||**-**| |Professional Fees|**10,458**||||||||**-**| |Travel Bursaries|**660**||||||||**-**| |Subscriptions|**9**||||||||**-**| |Events|**300**||||||||**-**| ||||||||||**-**| |**_Sub total_ **|**24,602**||||||||**-**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| ||**-**||||||||| ||**-**||||||||| |**_Sub total_ **|**-**||||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**-**| ||||||||||| ||**381**||||||||**-**| ||**-**||||||||**-**| ||**30,712**||||||||**-**| ||**31,093**||||||||**-**| CCXX R1 accounts (SS) 31/10/2023 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Cash at Bank
**Details**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Cash at Bank
**Details**|**Unrestricted**
**funds**
**to nearest £**
**30,343**
**-**
**-**
**30,343**
Agreement Error
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**|**Unrestricted**
**funds**
**to nearest £**
**30,343**
**-**
**-**
**30,343**
Agreement Error
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
Agreement Error
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
Agreement Error
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---|---|---|---| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||OK| ||||||||**Endowment**
**funds**
**to nearest £**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**Current value**
**(optional)**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||**Details**||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due**
**(optional)**| ||||||**-**||| ||||||**-**||| ||||||**-**||| ||||||**-**||| ||||||**-**||| ||Signature||Print Name
Ranjit Edward Majumdar||||| ||||||||Date of
approval| ||||Ranjit Edward Majumdar||||31/10/2023| ||||||||| CCXX R2 accounts (SS) 31/10/2023 2