Founded 1910 HERNE BAY ROLLER HOCKEY AND SKATING CLUB Charitable Incorporated Organi5ation reg no: 1188102 Annual Report 2021-2022 )YS"ER Is
HERNE BAY ROLLER HOCKEY AND SKATING CLUB
REPORT OF THE TRUSTEES for the Period Ended 31 July 2022
The trustees of Herne Bay Roller Hockey & Skating Club present their annual report and accounts for the year ending July 31st 2022 and comply with the Charities Act 2011. We are a Charitable Incorporated Organisation (CIO).
Introduction
Founded in 1910 the Herne Bay Club is the world’s oldest club still in existence. Herne Bay is considered as the birthplace of organised Rink Hockey. Throughout its history the club has been at the forefront of the sport in England. The growth of the sport in this country has been restricted due to the lack of suitable facilities. Despite the lack of facilities the club is now recognised as a dominant club across the junior age groups and the development of the sport for the future.
To enhance this, the club became a charity to enhance our aims and objectives.
Herne Bay RH&SC is a Charitable Incorporated Organisation. Herne Bay RH&SC became a Charity on 10th January 2020. The latest constitution in respect of this reporting year was issued February 2020
Our objectives are set to reflect our charitable aims and agreed by our Trustees and key-workers in the club. In setting our objectives and planning our activities the Trustees gave careful consideration to the Charity Commission’s public/community benefit guidance.
-
Communication with our members and keeping them up to date with plans for moving forward relating to the sport and club.
-
Communication with the local community informing them of the clubs activities and future plans.
-
Communication with the Regional Association and the National Executive relating to opening the sport after lockdown.
-
Communication with Developers, local councillors and prospective stakeholders in our community/clubhouse project.
The club is run on an unpaid voluntary basis. Day to day matters are dealt with by an Executive Committee who report on a quarterly basis into the Board of Trustees. The Trustees have the ultimate authority at the club. Reporting into the Executive Committee and running their own teams according to club rules are Team Managers. Players, parents, grandparents, and guardians etc. then make up the bulk of the associate membership of the club. Anyone can become an associate member. Membership works on a subscription or donation basis.
For the future, the charity will look to widen its community and sports activities with projects and initiatives involving other stakeholders and partners for the benefit of local residents.
Review of Activities
Post Pandemic we still strived to meet our aims. It was pleasing to see the majority of members returned to the club. There were low numbers in the younger age group, being unable to recruit whilst in lockdown. The community club operates in an area of multiple deprivation in Herne Bay, Kent and the objects of the charity are the promotion of community participation in healthy recreation for the public benefit by providing facilities for learning to skate and playing the sport of Roller Hockey and in so doing improving health.
Our season started with the objective of building the membership to that of pre- lockdown. Whilst some members had moved on, the majority returned and indeed some members came back to the sport from previous years.
During lockdown we were not able to recruit new younger members to the sport.
The club decided to provide an extra “Learn to Skate” session for members of the community.
The sessions started slowly but we soon reached our capacity. From the young people that attended the Skating sessions we were also able to recruit a significant number into Roller Hockey. We are always restricted by the facilities we have available to us at the sports centre.
Competition
It took a few months before our governing body were able to organize National and Regional competition.
By the end of 2021 all our teams were actively involved in competitive leagues.
An international competition took place at Middlesborough and 3 of our u17 players were selected
to play for England.
The National League Finals were also held at Middlesborough and several of our teams participated in various age groups. All the teams played well but were not at full strength due to availability and financial circumstances.
National Cup Finals were held locally and we were able to achieve runners up in 2 age groups and winning at u13 becoming National Champions.
Regional Finals were very successful for the club wining all the finals in every age group from u13s to seniors
Fundraising
In July the club organised a charity event to support one of our players who had been diagnosed with bone cancer.
I was a fun day based around friendly roller hockey, mixing different ages together in each team. There was also many off rink activities and fun games. The day was enjoyed by all and we managed to raise £2857 for Cancer Research.
Due to congested match fixtures there was limited time for social activities. The club was able to organise a successful Wine and Wisdom evening
End of season Presentation
Individual awards were given to members for their achievement over the season, voted by their peers groups.
All members were presented with new club pin badges
Proposed new facilities
Whilst we were made aware of the builder who will be developing the sports and community facilities there had been no further contact. Due to the effects of the covid pandemic the development had been put back by about 2 years.
It is anticipated that further discussion and consultation will resume and that there will need to be revisions made as a result of the changing social and economic climate.
Structure, Governance and Management
As a governing body under the Charity Commission rules the trustees oversee the direction and governance of the club and are responsible for its financial management ensuring its reputation is upheld and that the charitable objectives of the club are carried out.
Whilst they delegate day-to-day sport and related operational matters to the club's key workers, the board retain overall legal responsibility and only delegate as far as the governing document or the relevant legislation allows. The law describes charity trustees as “the persons having the general control and management of the administration of a charity” (Charities Act 2011).
We were able to recruit one trustee during the year. The trustees are aware that it would be beneficial to the charity to recruit more trustees to the board.
It has been difficult to source suitable candidates who have the time to give to the charity and we will continue to look wider within the community.
Risk Management
Club risk assessments are carried out annually and will be updated as and when incidents occur, during this reporting period there were no incidents, these risk assessments are for operating at our 'home' venue and for teams who travel to 'away' venues. We have the following procedures with documents in place, via our NGB and they can be found via the following link:
https://www.englandrollerhockey.org/Rules-&-Policies https://hernebayrollerhockey.wixsite.com/club/england-herne-bay-documents
The club also operates under the rules and regulation of our 'home' venue the Active Life/Focus sports facility.
Statement of Financial Position
The club’s financial year ended on 31stJuly 2022. The club showed an overall surplus of £8,415.
Given the financial position of the club and the national situation the decision was taken that the annual subscriptions would remain at the same level as the 2020-21 season.
Initially funds from our deposit account were used to cover the day-to-day expenses. Due to increased membership through the year there was a small profit on our current account. We were successful in a number of funding applications allowing our deposit account to increase, giving us more options to increase our activities to the wider community with suitable financial back up.
REFERENCE AND ADMINISTRATIVE DETAILS Trustees
Michael Harris Emma Hudson Olha Hanzlik An Other (Name withheld)
Principal Address
61 Central Avenue Herne Bay Kent CT6 8RU
Approved by the board of trustees on
Mr M Harris (Chairman) – Trustee
Herne Bay Roller Hockey and Skating Club 1188102
Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/08/21 31/07/22
Section A Receipts and payments
| Section A Receipts and payments | Section A Receipts and payments | ||||
|---|---|---|---|---|---|
| Unrestricted funds to the nearest £ A1 Receipts Skaters 560 Members subs 17,201 resale 2,439 Funding 4,165 stationry - - - Sub total(Gross income for AR)24,365 A2 Asset and investment sales, (see table). resale kit equipment - Sub total - Total receipts 24,365 A3 Payments Rink Venue Hire 17,989 NRHA registration fees 841 other hire 25 staionary 689 good resale 1,082 funding 1,073 - - Sub total 21,699 A4 Asset and investment purchases, (see table) - - Sub total - Total payments 21,699 Net of receipts/(payments) 2,666 A5 Transfers between funds A6 Cash funds last year end 5,618 Cash funds this year end 8,284 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 560 17,201 2,439 4,165 - - - - 24,365 - - - 24,365 17,989 841 25 689 1,082 1,073 - - - 21,699 - - - 21,699 2,666 5,618 8,544 |
Last year to the nearest £ |
|
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| A4 Asset and investment purchases, (see table) |
|||||
| - | |||||
| - | |||||
| **Sub total ** | - | - | |||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end **Cash funds this year end ** |
|||||
| - | |||||
| 2,666 | - | - | 2,666 | - | |
| - | |||||
| 5,618 | - | - | 5,618 | - | |
| 8,284 | - | - | 8,544 | - |
Section B Statement of assets and liabilities at the end of the period
| Unrestricted | Restricted funds | Restricted funds | Restricted funds | Endowment | |||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Categories | Details | funds | funds | ||||||||||||||||||
| to nearest £ | to nearest £ | to nearest £ | |||||||||||||||||||
| B1 | Cash funds | account1 | 2,323 | - | - | ||||||||||||||||
| account | 2 | 6,092 | - | - | |||||||||||||||||
| Petty cash | 129 | - | - | ||||||||||||||||||
| Total cash funds | 8,544 | - | - | ||||||||||||||||||
| (agree balances with receipts and payments | |||||||||||||||||||||
| account(s)) | Agreement Error | OK | OK | ||||||||||||||||||
| Unrestricted | Restricted funds | Endowment | |||||||||||||||||||
| funds | funds | ||||||||||||||||||||
| CCXX R1 accounts (SS) | Details | ~~1~~ | to nearest £ | to nearest £ | 30/05/23 to nearest £ |
CCXX R1 accounts (SS)
| B2 Other monetary assets | - | - | - | |||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| - | - | - | ||||||||||||
| - | - | - | ||||||||||||
| - | - | - | ||||||||||||
| - | - | - | ||||||||||||
| - | - | - | ||||||||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
|||||||||||
| B3 Investment assets | - | - | ||||||||||||
| - | - | |||||||||||||
| - | - | |||||||||||||
| - | - | |||||||||||||
| - | - | |||||||||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
|||||||||||
| B4 Assets retained for the | - | - | ||||||||||||
| charity’s own use | - | - | ||||||||||||
| - | - | |||||||||||||
| - | - | |||||||||||||
| - | - | |||||||||||||
| - | - | |||||||||||||
| - | - | |||||||||||||
| - | - | |||||||||||||
| - | - | |||||||||||||
| Fund to which | Amount due | When due | ||||||||||||
| Details | liability relates | (optional) | (optional) | |||||||||||
| B5 Liabilities | - | |||||||||||||
| - | ||||||||||||||
| - | ||||||||||||||
| - | ||||||||||||||
| - | ||||||||||||||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Print Name | Date of approval | |||||||||||
| Michael Harris | 29/05/23 | |||||||||||||
CCXX R2 accounts (SS)
30/05/23
2