Bensham Grove Community Centre Registered Charity No. 1188101
Trustees' Report and Financial Statement for the year ended 31 December 2020
Legal and Administrative Information
Bensham Grove Community Centre
Name: Bensham Grove Community Centre Charity no: 1188101 Structure: Unincorporated association governed by a constitution. Trustees: Chair Shirley Brown Vice Chair Vikas Kumar Treasurer Sara Allen Secretary Ruth Tissington Others Loraine Yeats Susan Adamson Trustees are elected by the membership at each Annual General Meeting. Address: Sidney Grove Bensham Gateshead NE8 2XD Bankers: Lloyds 15 West Street Gateshead NE8 1DP Independent Mark Thompson MAAT Examiner: 42 Lesbury Road Newcastle NE6 5LB
Trustees' Annual Report
Background
The association was established to provide a community centre for the benefit of people living in the Bensham and the wider area. The association works with the local authority, voluntary organisations, and other groups to provide opportunities and facilities to help improve the social and personal education, health and welfare, and recreational opportunities of local people. The Centre became an Community Interest Company in February 2020 changing its charitable status and governance however its aims remain similar but have added the concierge of the Grade 2 listed building to its objectives. The Centre held a virtual AGM in Nov 2020 where the current Board were reelected to stand apart from the Treasurer position where the outgoing treasurer was replaced by Sara Allen. the centre employs a full time caretaker and two part time cleaners, they have taken advantage of the Governments Furlough scheme where necessary during the year.
The organisation is managed by a voluntary Board of trustees who are elected in line with the constitution. The Committee is also supported by non-voting representatives of the Council's learning Skills Service, and all are representatives of groups who use the Centre. The Committee meets at least six times every year to make decisions about the centre and its facilities, while the day to day running of the Centre is managed staff from learning Skills (who are employed by the local authority and work closely with the Management Committee).
Review of activities and performance
The Centre provides a wide range of activities, with a central focus being adult education and learning. There are a wide variety of classes, groups and activities available at the centre, ranging from Craft groups through to groups for older people, those that support the BAME community and Adult education groups. The Centre offers computing and internet facilities, Basic Skills and support for ethnic minority groups. In 2020 the centre was hit by the effects of the Covid 19 pandemic which had a huge impact on the ability of organisations to hire rooms, hold meetings and events as it would usually. Many courses took place online rather than the classroom which although keeping members and learners with us did very little to raise funds. However still there were a total of 150 courses run engaging over 1200 learners. The Centre has an excellent arrangement with Gateshead Council learning Skills in the provision of accommodation and support for Adult learning courses
The Main House of Centre which reopened in September 2013 following a very successful Heritage Lottery Project is continuing to flourish and further develop. The Centre made good on its plans to instal a new fire escape which made additional rooms on the first floor of the building accessible as artists studios. In addition new ceramics installations have been developed as decorative finishes and some important 18th Century stained glass is in restoration. These works are stunning and a great example of what community groups can achieve when they are determined and supported. The works of learners being integrated into the fabric of the building has continues with additional Ceramics work being added through the year in the form of illustrative tiles to all of the new studios. All works are of exceptional standard and continue to be a highlight to visitors.
During this year we have been pleased to see the numbers of people involved with the centre remain stable, and have found digital methods of keeping in touch with everyone while in lockdown. The centre was a hub for Mutual Aid throughout the year where many volunteers were involved in delivering shopping, prescriptions and emergency food supplies which has continued through additional lock down periods. The wonderful garden at the Centre has been a great source of comfort for many local people who have little or no outside space. A project has begin to develop a particular site for garden pollinators and a series of raised beds for members and local people to use which is extremely popular. as have the number of groups using our building. These initiatives have brought new interest and volunteers to the project keeping it a very important community hub valued by those near and far.
The Community Association is used seven days a week from early morning till 9pm. There are a wide range of groups, classes and courses using the facilities. The project, continues to be used by a diverse range of people reflective of both the multi cultural nature of the local community and more recently also by people with learning disabilities.
Risks, reserves and investments
We carry out a risk assessment on all our projects, and these are reviewed on a regular basis. This has been particularly important in terms of Covid safety. The Centre has been an excellent example of all of the regulations about social distancing, hygiene and tracking throughout, supplying volunteer made PPE to users and other local people. There was a tremendous response to all calls for help and support, strengthening and promoting the Community Spirit which the centre was renown for. All funds not immediately required are held in interest-bearing accounts. The Centre has updated its financial procedures and H&S documents over the last year and is working with its current business plan.
Trustees' responsibilities in relation to the financial statements
regulations set out in the Charities Act 1993. The Trustees have elected to take advantage of the provisions that apply to small charities and have prepared a Receipts and Payments Account and Statement of Assets and Liabilities.
Signed: ………………………..Chair, on behalf of the Trustees, date: ……………..
INDEPENDENT EXAMINER'S REPORT
Report to the trustees of Bensham Grove Community Centre
On accounts for the year ended
31 December 2020 Charity no 1188101
Respective The trustees of the organisation are responsible for the preparation of responsibilities of accounts; they consider that an audit is not required for this year under trustees and section 144(2) of the Charities Act 2011 and that an Independent examiner Examination is needed. It is my responsibility to examine the accounts (under section 145 of the 2011 Act), follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Act), and
- state whether particular matters have come to my attention.
Basis of My examination was carried out in accordance with General Directions independent given by the Charity Commissioners. An examination includes a review examiner’s of the accounting records kept by the charity and a comparison of the statement accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.
Independent In the course of my examination, no matter has come to my attention: examiner's 1. which gives me reasonable cause to believe that in, any material statement respect, the trustees have not met the requirements to ensure that: proper accounting records are kept (in accordance with section 130 of the Act); and accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Date: 3 June 2021 Name: Mark Thompson MAAT Address: 42 Lesbury Road Newcastle NE6 5LB
Bensham Grove Community Centre Receipts and payments account for the period 1 January to 31 December 2020
| Notes Income Grants 2 Rent and room hire Donations Classes Fees Subscriptions Sales Fundraising Reimbursements Learning Skills Operational Membership Bank Interest Overpaid to Ellison Services Studio Hire Total Receipts Expenditure Activities and events Events Payments from Grants Pottery Project Equipment, materials and maintenance Buildings refurbishment Transport/volunteers expenses Performing Rights Licence Staff Wages 3 Refreshment Sales Management and administration Gateshead Council (Running Costs) Insurance Accountancy 4 Printing, Post & Stationery Fees repaid to GMBC Utilities Total Payments Surplus for the period Balance at 1 January 2020 Balance at 31 December 2020 |
2020 2020 2020 2019 Unrestricted Restricted Total Total 30850 118719 149569 45180 44013 44013 61180 579 579 555 7750 7750 12060 2700 2700 5915 767 767 5066 635 635 17002 12320 12320 9760 699 699 9340 169 169 485 407 407 618 8000 8000 1950 1950 110838 118719 229557 167161 1398 1398 3151 26306 130692 156998 25717 3861 3861 0 6439 6439 10917 7580 7580 13302 123 123 417 0 1947 24518 24518 32977 219 219 495 286 286 572 1510 1510 5714 620 620 600 130 130 78 7617 7617 11863 20047 20047 33064 96793 134553 231346 140813 14045 -15834 -1789 26348 113846 42882 156728 130380 127891 27048 154939 156728 |
|---|---|
Bensham Grove Community Centre Balance Sheet at 31 December 2020
| Notes | 2020 | 2019 | |
|---|---|---|---|
| Current Assets Assets | |||
| Business instant access | 271 | 271 | |
| Treasurer's account | 72005 | 73635 | |
| Virgin Deposit | 82663 | 82822 | |
| Total Currnet Assets | 154939 | 156728 | |
| Net Assets at 31 December 2020 | 154939 | 156728 | |
| Represented by: | 5 | ||
| Restricted Funds | 27048 | 48402 | |
| Designated Funds | 60000 | 60000 | |
| Unrestricted Funds | 67891 | 46696 | |
| Total | 154939 | 156728 | |
| The financial statements were approved by the following | members of the | ||
| Management Committee : | |||
| Signed …………….……………………… Position ………………………………….. | |||
| Signed …………….……………………… Position ………………………………….. | |||
| Date ………………………………………. |
Bensham Grove Community Centre Notes to the accounts, 2020
1.[Accounting Policies]
- a The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006
Bensham Grove Community Centre meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
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b Grants received are accounted for on a received basis and credited to income.
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c Voluntary income is received by way of donations and gifts and is included in full in the Receipts and Payments Account when received.
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d Note that the organisation changed from Bensham Community Association (reg. charity no. 1090870), this is the first financial year under the new organisation. Assets and funding continue as previously.
2.[Grants receivable]
| Grants receivable | |
|---|---|
| Dawn Brown Fund | 1557 |
| Unison | 50 |
| HMRC Job Retention Fund | 6718 |
| Community Led Local Development Fund (Capital) | 92494 |
| Community Foundation (Community Infrastructure Levy) | 3400 |
| Business Development Grant (Gateshead Council) | 1250 |
| Lottery Community Funding (Covid 19) | 9000 |
| Community Foundation Resilience Fund | 4250 |
| Business Resilience Fund (Gateshead Council) | 30850 |
| Total Grants received | 149569 |
3.[Trustees, staff and related party transactions]
The organisation employed 3 members of staff during the period of the accounts. No payments were made to trustees.
4.[Costs of financial services]
During the year £620 was paid for the independent examination of the 2019 accounts. No other amounts were paid for financial services.
5.[Analysis of Funds:]
| Restricted Funds North Star Dawn Brown Fund Unison HMRC Job Retention Fund Community Led Local Development Fund (Capital) Community Foundation Business Development Grant (Gateshead Council) Lottery Community Funding (Covid 19) Community Foundation Resilience Fund Thrive Fund GMBC (Pottery) & Pottery Fund Total |
Open Bal Income Expend End Bal 32972 32972 0 1557 910 647 50 50 0 6718 6718 0 -5520 92494 86974 0 3400 570 2830 1250 1250 0 9000 9000 4250 1248 3002 15430 3861 11569 42882 118719 134553 27048 |
|---|---|
Designated Funds
| 1. Legal Liability Fund (Funds set aside should the organisation wind-up, to pay for Redundancy & other contractual obligations). 2. Buildings & Maintenance Fund (Funds for replacement and upkeep of the building) Total Designated Funds Total Funds: Restricted Funds Designated Funds General Funds |
20000 40000 60000 27048 60000 67891 154939 |
|---|---|
The Charity aims to keep six months running costs in General Funds, as recommended by The Charity Commission.