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2023-12-31-accounts

Trustees’ Annual Report for the period

From: 1 January 2023 To: 31 December 2023 Charity name: Sydenham Community Club (Leamington Spa)

Charity registration number: 1188063

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The provision of facilities for recreation
or other leisure time-occupation for
individuals, aimed at improving life
conditions for said individuals.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 The day-to-day management and
operating of the community club & its
facilities.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The Trustees have paid due regards to
the Charity Commission guidance on
public benefit whilst carrying out their
activities.

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The Charity continues to provide facilities
for recreation or other leisure time-
occupation to the residents of Sydenham
and the general public as a whole.
We have been able to significantly
increase receipts for hiring of the club
room, and aim to continue this upwards
trajectory in later years.

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The Charity is in a stable position at the
end of the period, although overall
reserves are still in deficit. We are
continuing to repay the bounce back
loan, and as this goes down reserves will
increase.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Reserves will be held only in the short-
term, for use on a day-to-day basis
towards the operation & management of
the community club.
Amount of reserves held Para 1.22 Total reserves are (£13,352) but cash-in-
hand/at bank is £1,986.
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 N/A

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO – incorporated on 19 February 2020
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Any new Trustees will be appointed by
existing Trustees following a vote at a
members meeting.

Reference and Administrative details

Charity name Sydenham Community Club (Leamington Spa)
Other name the charity uses Sydenham Community Club
Registered charity number 1188063
Charity’s principal address Chesterton Drive
Leamington Spa
Warwickshire
CV31 1JY

Names of the charity trustees who manage the charity

1
2
3		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person
(or body) entitled
to appoint
trustee (ifany)
Narrinder Singh
Sahota
Baljit Sahota
Daljit Kaur Purewal

Names and addresses of advisers

Type of adviser Name
Address		 Name
Address
Accountants Sachdev & Co. 5 Albany Road, Earlsdon, Coventry, CV5 6JQ

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Narrinder Singh Sahota Position (eg Secretary, Chair, etc)[Trustee ] Date 24/10/2024

CHARI￿ COMMISSION FOR ENfjLAND ANO WALE5 Sydenham Community Club (Leamington Spal Annual Accounts for the Period 01Jan-23 To 1188063 31-Dec-23 Section A Statement of financial activities Re3trictsd income fund$ Reeornmended Categories ty activity Unrestricted funds Endowment funds Prior year funds Total funds Incoming resources (Note 31 Incomo and endowments Irom: F01 F02 F03 F04 F05 Donations and lewies charl￿￿e aththes OthwtRding aLviti2s Inveslrnents S01 S02 S03 146,838 146,838 166,753 S04 Separats mate￿1 itern of I￿￿rne her sos SO8 Total Resources expended {Notg 6) Expenditurt on: Raising tsnds CharitaNe adiwIEs SO7 146.838 146,838 166753 S08 94,708 1,500 94.708 1,500 111.548 S09 Sep8r¥te ttwteiial ofYwse other S10 S11 51,262 147,470 51,262 147,470 53,405 164,953 Total S12 Net inc0mel{expenditu￿I before investment gainslllosses) S13 632 632 1,800 Net gainslllosses) on invesbwly S14 Net incomel{expenditure) Extraordinary items Transfers between funds other recognised gainsl{lossesl: S15 632 632 1,800 S16 $17 Gains and1ts$8es on reVa￿all)n offiX￿ assets ch•rWs thyn use Other9ainslllosse51 Alet movèment in funds $18 S19 S20 632 632 1.800 R￿on¢•lIation of funds.. Tot81 tunds brougm IopNard S21 12,720 13,352 12,720 13,352 14,520 12,720 Total funds carried forkyard SL

Section B Balance sheet Restricted in¢ome funds Unrestricted funds Endowment Total this funds year Totsl last year Fixed assets Intsngible assets Tangible assets Heritage assets Investrnents F01 F02 F03 F04 F05 (Note 15) (Note 14) {Note 16) (Note 17 Total fixed assets B05 B01 B02 B03 BO4 Current assets Stocks {Note 18) Debtors (Note 19) Investments (Note 17.4) Cash at bank and in hand (Note 24) Total current assets B07 B08 809 1,986 1,986 4,575 810 Creditors: amounts falling due within one year {Note 20} 850 850 B11 800 Net current assets/{liabilities) B12 3,775 Totsl assets less current liabilities B13 1,136 3,775 Creditors: amounts falling due after one year INote 20) Provisions for liabilities 14,488 14,488 16,495 814 B15 Total net assets or liabilities Funds of the Charity Endowment funds (Note 27) Restricted In¢ome funds (Note 27} Unrestricted funds Revaluation reserve 816 13.352 13,352 12,720 617 B18 B19 13,352 13,352 12.720 820 Total funds B21 13.352 13,352 12,720 Signed by one or tsvo trustees on behalf of all the trustees Date of approval ddlmm Sign*ure Print Name Narrinder Sin h Sahota 2411012024

Section C Notes to the accounts Note 1 Basls of preparation 1.1 Basis of accounting These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been repar8d in accordance with: the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and with the Charities Act 2011. The charty constitutes a public benefit entty as defined by FRS 102.. 1.2 Going concern ff there are material uncertainties ￿lated to events or conditions that cast significant doubt on the charity's ability to continue as a going concem, please provide the following details or state "Not applicable", if appropriate.. An explanation as to those factors that support the conclusion that the charity is a going concem" Disclosure of any uncertainties that make the going concem assumption doubtful", Not applicable Not applicable Where accounts are not prepared on a going cOn￿M basis, please disclose this fact together wtth the basis on which the trustees prepared the accounts and the reason why the charty is not regarded as a going concem. Not applicabl• 1.3 Change of accounting policy The accounts present a true and fair view and the accounting policies adopted are those outlined in note 2.2. No. Please disclose." (i) the nature of the change in a¢counting policy," Not applicable

(li) the reasons why applying the new accounting policy provldes more rellable and more relevant information,. and Not applicable (iii) the amount of the adjustment for each line affected in the current period, each priorperiod presented and the aggregate amount of the adjustment relating to periods before those presented, 3.44 FRS 102 SORP. Not applicable 1.4 Changes to accounting estlmates No changes to accounting estimates have occurred in the reporting period {3.46 FRS 102 SORP). Yes. Please disclose." (i) the nature of any changes,. Not appllcable (li) the effect of the changa on income and expènse or assets and liabilltles for the current period.. and Not applicable (iii) where practlcable. the effect of the change in one or more future periods. Not applicable 1.5 Matsrial prior year errors No material prior year error have been identified in the reporting period13.47 FRS 102 SORP). Yes. No. Please disclose." (i) the nature ol the prior period error," Not applicable {ii) lor each prior perlodpresented in the accounts, the amount of the Correction for each account line item affected,. and Not applicable

(iii) the amount of the correction at the beginning of the earliestpriorperiodpresented in the accounts. Not applicable

Section C Notes to the accounts {contl Note 2 2.2 INCOME Ac¢ounting policies This siandard lisl of aecoun1ingpolK￿S has beerj aPpI￿￿yu)e ch8ntyex¢￿tforlhoS$ litrked Wo"or Wa". Wherp difFerenl or8dthtK)nalpolryhas bgen 8(Awted th8n Ihis is detailerj in ihe box below. Recognition of income Tre8e are ineluded in the Slalement of Finandal A¢viti8s ISOFAI when.. the ch8rty becomes enbved to the resour¢e5', k8 more likelythan not that the trustees wll receive the resour￿$." and the monetary value Can bE rneasured bvith sufficient ￿liabIlity. Yes No Nla TfEre has been rK) offsetting of assets liabilites. or incJ)me ?ThJ expwse$, unless required or pennitted by the FRS 102 SORP or FRS 102. Yes No Nla Of18etting Yes No Grants and don)tiorv5 Grants and donations are onty induded in the SoFAbYhen the 98neral in¢orne recognthort criterta are met15.10 to 5.12 FRS102 SORPI. In the case of perfomance related grants, income must onty be rewgnised to th8 nt that U)e charity h8$ pmmded the specffied goods or servi￿$ as entit￿ment to tt)e grant nly occurs when the perf0mlan￿ relat￿ condib.ons a￿ met1S.18 FRS 102 SORPI. Legaoes are included in the SOFA when receiFt is probable. that is, when there has beeTr grant of Drobate, the exeartors have establtsh&d that there are suffi¢ient assets in the estste and any ronditions attached to the ￿gaCY are eitherwthin the control of the charEty or have been rnet No Nla Legacies Yes Nla Govemment grants Yes The charity has recelved g0veM￿nt grants in the reptrting penod No GfficA￿ rec•Vab￿ rs included in In￿Me when there is a val￿￿ declaration from the onor. Any Grft Aid amount recovered on a donatlon 6 considered to be part of that9fft and is treated a$ an atldition to the same fund as the initial donatron Un￿$5 ihe donor or the terms of the appeal have $pei?fd otheTwi58. Tax reclaims on donation5 and gifts Yes ND Contract￿1 incorne and performance related grants Yes No This 15 onty IndUd￿ in Ihe SOFA once th8 charity has proV￿e¢ the ￿lated goL¥Js or services or met Ihe perforrnan￿ related ￿ndrtIOn$. Donated goods are measured at fairvalue Ithe amountforwhich the 355et ¢oukl be ex¢hangedl unless inpracticol to ao so. Yes Donatsd goods The cost of any $toth of go(￿$ donated for disthbution to benef￿hirleS is tleemed to be the fairvalue of those git5 althe tine of Iheir ￿￿1pt and they a￿ tecognBed on receipt. In the ￿p0rbn9 period in which the stocks are distributed, they are ￿e￿ni%ed a$ an expense at the earrying amount of the stocks at di%tribution. Donaied goods for resa are MeaSu￿d at fair value on initial recognition, which is the expected prooeds from $ale less the expected costs of sa, and recognised in'lneoTr frc¥D oiher trading acbvits' with the corresponding sto¢ recognised in the balan sht On its Sa￿ Ihe value of stoc i% charged agalnst'ln￿1ne from other trading a¢b￿be$' and the proceeds from Sale are sko recognised as'lncorne from other trading activits'es.. Yes Nla Ye No Nl Yes No Nla donated for on-going use by the charty are recDgni8ed as tangib￿ fixed assets and induded in the SOFA as incoming resources when re￿Nable. Yes No Wa Grfts in kind for use by the thanty are incJL¥led in the SoFAas iftujme from donations when receivable. Donated services and farilitses Donated seNce$ and tsulitses a￿ in¢luded in the SOFAwhen recenied at the value of the gift to the chanty provkfj8d the value of Ihe grft fAn be measured reliably. Dot)ated ser￿￿$ and faolitEs that art consumed Frmediatety a￿ ￿COgnised as in￿rne %ith an equivalent amount re(x)gnised as an expense under the appropriate headirg in the SOF Yes No Nla Yes No Nla Yes Nla Support costs The charlty hts In(xJrred expendfture on support costs.

Volunteer help The value of any voluntsry help re￿wed is not Included in the 8ccounts but 1$ described in the trustees. annual report. Yos Nla es Income from Interest, royaltlos and dlvidends This is induded In the aGr4)unts whon receipt 15 probabl& and the amount receivable Can be measured reliably es No Nla Income from membernhip Membetship subscript￿n5 rèeèived in It￿ nature of a grft are recognised in Donation5 suiMiiptlon8 and Legacie5. M8mber3hip subscriptons which gwes a momber the nghl to buy services ¢r other benèfits are recognised as In￿me earned from the provision of good5 and servi￿$ as in¢omg from charitsbb activities. Insurance daims a￿ only ￿nclUded in Ihè SoFAwhen the general income ￿tognI￿On criteria are met15.10 to 5.12 FRS102 SORPI and are induded a$ on item of othèr income in the SOFA. Ès la Yes Nla Settlemgnl of In5uranc• cla1rn5 No This Includes any realised or unrealised gains or losses on the sale of investrnents and any gain or loss resulting from revaluing invèstrnents to market value al the end of the year Yes No Nla Invostmgnt galr and losses 2.3 EXPENDITURE AND LIABILITIES Llabillty rocognitlon L￿bilItieS are remgnised wherè il is MO￿ likely than not that there 1$ a l&g81 or conslruclive obligation committing the tharity to pay oul ￿SoUrceS and the afflount of the obligation csn be measured with ￿asonable certainty. Support costs have been allocated betsv&en governan¢e ¢osts and other support Governan( costs cornpri5e all ¢o$ts involving public accountability of the Charty and its compliance w.th regulatt>n and good pr8ctice. Yes No Nl8 es Governance and support Costs Support costs include ￿ntral functions and have been allo¢aled to activity cost ¢atÈgories on a basis con5151ent with the use of r88ources, eg allocating property CXJ8ts by floor areas, or per capila. 8tsff costs by the time spent antt other costs by Ihair usage. Yes Ntr Nla es Grants wlth p0rformaF• condition5 Whare the charty give5 a grant with conditions for ils payrngnl being a specific level of 88rvic8 or oulpul lo be prOv￿ed. such grants are only ocognised in the SOFA On￿ the recipient of the grant has provided the spe¢ffj￿d seNic£ or oulpul. Wher6 theie aro no mnditions attaching to the grant ihal enables the donor charity lo realistically avoid the comrnitrnent, a liability for the full funding Obl￿atIon must b& r8COgnised. Yes Nla Grants payabl• witho perfom)an¢e ¢ondltlons Yes No Nla Redundancy cost The charty made no redundancy payments durirg the repoiting period. Yes Nla D8fgrred income No matarial it&m of deferred inc(me has b22n included in th8 accounts. es Nla Credltors The charty has ¢reditors wh￿h are rneasured at settment amounts18ss any trado discounts A liability is measured on recognition at its histor￿al tosl and IfBn subsequently measured at the b85t estimate of the amount requirgd to $eii8 tha obligation at the reporting dat8 The eh8rity accounts for ba5icfinan¢ial instruments on initial Fecognilion as pèr paragraph 10 7 FRS102 SORP. Subsequent meaSU￿rnent Is as per paragraphs 11.17 to 11.19, FRS102 SORP. Ye5 No Nl8 Provl$lons for Ilabilitles Baslc flnanclal Instruments Ye5 No Nla 2.4 ASSETS Tangible flxed assets for use by charity Yes No Nla They are valued at cost. The depreciation ratè3 and methods usad a￿ di$dosed in note 9.2. The charity has intangible fixed a$$èis, that is. non-monelary assets that do not have physical substance but are identthable and are controlled by the chanty through custody or legal rights. The amortisation rate$ and methods used afy disclosed in note 9.5 Intanglbl8 fixed assets Yes No Nla es No They are valued at cost. Hgrltage awts The charity has ￿rIta9& assets. that is, non-monetary asse15 With histonc, 8rtsslic. sc*ntthc. te¢hnologicAI, geophys￿￿1 or environmental qualities that are held and rnaintained prinopally for their contribution lo knowledg8 and culture. The depreaats'en rates and meiiK)d$ used as d￿￿Osed in note 9.6 1.4. Yes N18

They 8re valued at cost. Fixed asset Investments in quoted shares. traded bond5 and Similar inveslrnents are valud at Initialty at ￿$t and subsequenty at fair valuè (their rnarket value) at the year end. The sarne t￿aIrnent is appld tts unlr8ted invesknents unles5 fair value cannot bs maasufed rel18b￿ in which case rt is me8sure4 at cost less impaimient lTrve$lments held for T￿le or pending their sale and cash and cash equNalents with a mabjrity (late of less than 1 yearare treated as ojrrent a$58t investments Yes No Nla Yes No Nla Stocks and work In progress Stock5 held for sale as part of non<h8rrtable trade a￿ rneasu￿d 8tthe lfftr or o)st or net realisable value. Yes Nla Good5 or se[Vi￿ provk1ed as part of a Charitaty￿ sctNity are measured at net realisable value based on the seMc8 Potential provided by items cl sto(. Work in progress is vslued at cost kss aryforeseezble loss that k8 ￿"kety to cccur on Ihe contracL es Nla Yes No Debttsr5 Debtor5 (ind￿ling tradp debiof5 aTrd bans r￿Nable) are measured on initi21 recognition 8t Set￿ment arnotsnt after any trade discounts or amount aclvanced by the charty. Subseqyentty, Ihey are measured at Ihe cash or olher consideration expected to be recewed. The charity has ha$ investments which it holds fcr resa￿ or pending their Sa￿ and cash and cAsh 4u1va￿￿ts %Mth a m8tunty date ￿$$ than one year. These indude e2sh on deposit and cash equlva￿nts wth 8 mabJrity date of kss than one year held for inveslrnent p￿r￿Se$ rather than to meet short temi Lxh Cornrnitments as they fall due. Yes Nla Curretrt asset investments Yes They are valued atfairvalue exc8Ptwherè they qyalfy as basicfinanual instrurrents. Yes POLICIES ADOPTED ADDITIONAL TO OR DIFFERENT FROM THOSE ABOVE

Section C Notes to the accounts Icontl Note 3 Analysls of income Restricted income funds Unrestrlcted funds Endowment funds Total funds Prioryear Donations and lega¢ies: Donations and Gift Aid acies General grants provided by govemmenvother charities Membership subscriptions and sponsorships which are in Substan￿ donations Donated oods, facilities and services Other Totsl haritable activities: Other Total Other trading activities: Bar Takin Room Hire Other 141,378 5.460 141.378 166,175 578 Total 146.838 141,378 166,753 Income from Investments: Interest income Dividend income Rental and leasin Other income Total Separate matsrial item of income: Total Other: Conversion of endowment funds into income Gain on disposal of a tangible fixed asset held for chari 's own use Gain on disposal of a programme related investment Royatties from the exploitation of intelleclual ro hts Total TOTAL INCOME 146 838 141378 166 753 other inforniation: All income in the prior year was unrestrieted except for. {plgase provide description and amounts) Not applicable

Where any endowment fund Is converted Into Income In the reportlng period, pleas• glve the rea$on for the converslon. Not appllcable Wlthln the income Items above the followlng item$ are materlal: Iploa$¢ disclose the nature, amount and any prlor year amounts) Not appllcable

Section C Notes to the accounts (contl Note 6 Analysis of expenditure Unrestiicted income Endowment funds funds nds Anal sis Incurred s*king donations Incurred seeking legacies Incurred seeking grants Operating membership schemes and social lotteries staging fundraising events Fudraising agents Operating charity shops Operating a trading company undertaking non-charitable trading activi Adverts"sing. marketing, direct mail and ubli Start up costs incurred in generating new source of future income Database development costs Other trading activrti'es Investment management costs: Portfolio mana ement costs Cost of obtsining investment advi Total lunds Prfor year Expenditure on raising funds: 94,708 94,708 111.548 Investment administration costs Intellectual propety IT￿nCing costs Rent collection, property repairs and Maintenan￿ charges Total expenditure on raising funds 94.708 94,708 111,548 Expenditure on charitsble activities Donations made 1,500 1,500 Total expenditure on charitable activities 1.500 1.500 Separate material item of expense Total

other Club overheads 51,262 51,262 53,405 Total other expendlture 51,262 1.262 53,405 TOTAL EXPENDITURE 147.470 147,470 164,953 Prlor year expenditure on charitable activities Can be analysèd a8 follows.. Nol applicable withln the oxpenditure items above the following Item8 are materlal.. Ipleaso dlsGIo8e tho nature. amount and any prlor lear amounts)

Section C Notes to the accounts (cont) Note 20 Creditors and accruals Please complete this note rfthe charity has any creditors or accruals. 20.1 Analysis of creditors Amounts falling due within one year This year Last year Amounts falling due after more than one year This year Last year Accruals for grants payable Bank loans and overdrafts 14,488 16,495 Trade creditors Payments received on accour.t for contracts or perfomyance-related grants Accruals and deferred income Taxation and social securty Other creditors 850 800 Total 20.2 Deferred income Please complete this note rf the charity has deferredincome. Please ex lain the reasons wh income is deferred. Alovement in deferred income account This year Last year Balance at the start of the reporting period Amounts added in current period A¥nounts released to income from previous periods Balance at the end of the reportlng period

Section C Notes to the accounts Icontl Note 24 Cash at bank and In hand This year Last year Short temi cash invegtrnents (less than 3 months maturity date) Short terni deposits Cash at bank and on hand Othar Total 1,986 4,575

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Sydenham Community Club (Leamington Spa) On accounts for the year Charity no ended[31 December 2023 ] (if any) 1188063 Set out on pages 1-14

It is my responsibility to:

Signed: Name: Dr Rakesh Sachdev BSc MSc PhD FCCA ACA

Date: 24/10/2024

1

IER

Relevant professional qualification(s) or body (if any):

ICAEW & ACCA

Address: 5 Albany Road Coventry CV5 6JQ

2

IER