Registered Charity No.. 1187996 HELPING OTHERS POSITIVELY ENGAGED IN COMMUNITY C.I.O. REPORT AND ACCOUNTS YEAR ENDED 31 MARCH 2024
HELPING OTHERS POSITIVELY ENGAGED IN COMMUNITY C.I.O. REPORT AND ACCOUNTS YEAR ENDED 31 MARCH 2024 CONTENTS Page Legal and Administrative Information Trustees, Report Independent Examiner's Report Receipts & Payments Account Statement of Assets and Liabilities Notes to the Financial Statements 10-13 Page
HELPING OTHERS POSITIVELY ENGAGED IN COMMUNITY C.X.O. LEGAL AND ADMINISTRATIVE INFORMATION YEAR ENDED 31 MARCH 2024 Full Name: HELPING OTHERS POSITIVELY ENGAGED IN COMMUNITY C.I.O. Re9lStered Charity Number: 1187996 Principal Address: st George's Church York Street Barnsley S70 IBD Trustees: Peter Robertshaw Peter Mulrooney Charlotte Lodge Jenna Bishop (Resigned July 2023) Kevin Williams (appointed July 2023) Tina Bannister (appointed July 2023) Chair: Peter Robertshaw Treasurer: Peter Mulrooney Bankers: Lloyds Bank 50 Cheapside Barnsley S70 IRU Independent Examiner: Stephanie Tolson Community Accountant BCVS Services 23 Queens Road, Barnsley S71 IAN Page 3
HELPING OTHERS POSITIVELY ENGAGED IN COMMUNITY C.I.O. TRUSTEES, REPORT YEAR ENDED 31 MARCH 2024 The Trustees present their report and accounts for the year ended 31st March 2024. Structurey governance and management Helping others Positively Engaged in Community (HOPE) is a Charitable Incorporated Organisation (CIO), registered with the Charity Commission and governed by its constitution, adopted 17th February 2020. The organisation was previously an unregistered charity since September 2017. The affairs of the CIO are managed by the charity trustees who may exercise all the powers of the CIO. The trustees are appointed for 3 years by resolution at a trustees, meeting. Membership of the CIO is open to anyone who is interested in furtherlng its purposes. The members have no liability to contribute to 455ets and no personal responsibility for settling debts and liabilities in the event of winding up. Appointment of Trustees In accordance with the terms of the constitution, there must be at least three charity trustees. If the number falls below this minimum, the remaining trustees can act only to call a meeting of the trustees or appoint a new trustee. The maximum number of trustees is 7, Each new trustee is given a copy of the constitution and the latest trustees, annual report and accounts, on or before appointment. In appointing trustees due consideration is given to ensuring that the trustees have, between them, the skills and experience necessary to manage the charity effectively and in accordance with charity law. Trustees are encouraged to participate in development opportunities as and when appropriate. The trustees who served during the year are shown on page 3 of this report. Charitable aims and objectives The objects of the charity are: l. To further or benefit the residents of South Yorkshire, without distinction of sex, sexual orientation, race or of political, rel iglous or other opin ions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreatlon and leisure time occupation with the objective of improving the conditions of life for the residents. Activities undertaken for the public benefit In shaping the objectives for the year, the trustees have paid due regard to the public benefit guidance published by the Charity Commission. Page 4
HELPING OTHERS POSITIVELY ENGAGED IN COMMUNITY C.I.O. TRUSTEES, REPORT continued YEAR ENDED 31 MARCH 2024 Achievements & performance during the period The highlight of the year was on Tuesday 14th November 2023 when we were awarded the King's Award for Volunteer Service, which is equivalent to an MBE. We were presented with the award on Saturday 2nd March 2024, in a ceremony led by the Lord-Lieutenant Professor Dame Hilary Chapman DBE RN. The award was a great honour and recognised the hard work and dedlcatlon of all our trustees, volunteers and supporters. This year we have been more settled and have consolidated our presence in Barnsley town centre through the shop and community hub at 12 Peel Square. On occasion5 we have also operated a market stall, just outside the shop, in Peel Square. The shop has generated sufficient income to cover the running costs. It also supports the costs of the hub and our volunteers, expenses. All our projects were up and running throughout this period. During the year HOPE engaged with 28 clients on our Listening Service and made around 30 referrals to an appropriate organlsation. Our 4 Healthy Holidays Events had a total of about 200 individual children from about 70 families attending at least one session. This year we agaln ran a cooking course. HOPE continues to run two toddler groups at St George's Church in Barnsley, however numbers have declirled and we now see between 5 and 15 kids each week. The social club, that operates from The Carers, Garden at the Metrodome In Barnsley, has a regular attendance of 15 people seeking that support. HOPE Is able to refer people and families to Barnsley Foodbanks and 108 have been referred this year, an increase of IOO/o. The Charity's policy on reserves The trustees recognise the need to keep reserves at a level which will give the organisation stability to enable it to continue to operate in the future. The Charity's policy of reserves is to generate Ind maintain a balance that is sufficient to preserve the financia I viability of the Charity in the event that unforeseen and/or unavoidable clrcumstance precipitate a short-term fall in its income. For these purposes, the Charity will endeavour to generate and maintain reserves which are at least equivalent to three months operating expenditure. (Circa £4,000) The actual level of unrestricted reserves at the year-end was £13,822. (2023: £7,917) From this, the Charity has put aside £4,000 into a Reserves budget within their general funds. Page 5
HELPING OTHERS POSITIVELY ENGAGED IN COMMUNITY C.I.O. TRUSTEES. REPORT continued YEAR ENDED 31 MARCH 2024 Trustees responsibilities for the financial statements The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy the financial position of the charity 8t any ti me and enable the trustees to prepare financial statements for each financial year. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities. Financial Position The financial statements are set out In pages 8 to 13. The Receipts and Payments Account shows a surplus for the year £9,319 (2023:£9,566). The total reserves of the charity at year-end, represented by unrestrlcted funds, stand at £13,822 (2023: £7,917). The trustees declare that they have approved the report above, Signed on behalf of the charity's trustees.. Signed.. Date.. 17th June 2024 Peter M ulrooneyi Treasure Page 6
HELPING OTHERS POSITIVELY ENGAGED XN COMMUNITY C.I.O. INDEPENDENT EXAMINER'S REPORT YEAR ENDED 31 MARCH 2024 I report on the accounts of the charity, which are set out on pages 8 to 13. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not requlred for this year, under section 144 (2) of the Charitles Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: examine the accounts, under section 145 of the 2011 Act,. follow the procedures laid down in the general directions glven by the Charity Commissioners under section 145 (5)(b) of the 2011 Act; and state whether particular matters have come to my attention Basis of independent examiner's report My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the statement below. Independent examiner's statement In connection with my examination, no matter has come to my attention: l. which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records, in accordance with sectlon 130 of the 2011 Act, and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed Date: 17th June 2024 Stephanie Tolson Community Accountant BCVS Services 23 Queens Road, Barnsley, S71 IAN Page 7
HELPING OTHERS POSITIVELY ENGAGED IN COMMUNrrY c.I.o. RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDED 31 MARCH 2024 2024 Total Funds 2023 Total Fund5 Unrestrirted Restrirted Funds Funds Note ReiptS Fundraising & events Donations & subscriptions Grants receThied Charity shop income Other income 439 1,289 439 629 1,114 43,855 11,749 379 2,994 43,535 4,283 43,535 18,610 520 18,610 520 Total incoming resources 20,858 46,529 67,387 57,726 Payments Refreshments & catering Equipment Activities & games Admin & stationery Insurance Training Rent and rdtes utilities, tekphone & internet Repairs & maintenance Volunteer & travel expenses SessiDn workers Transport costs Marketing & pUbl(Y Workwear Consultancy & business SLFPPOrt Accountancy fee Sundries 558 2,585 375 777 409 6,868 1,652 10,432 230 7,426 4,237 10,807 1,007 409 1,369 6,470 5,570 1,045 4,584 5,590 1,969 2,068 1,800 3,000 450 267 7,989 6,036 9,786 3,788 541 3,523 3,186 3,189 1,369 1,076 2,369 1,045 2,579 1,170 109 5,394 3,201 2,005 4,420 1,860 2,068 1,800 3,000 3,493 3,200 2,099 930 450 132 400 135 Total payments 15,003 43,065 58,068 48,160 Surplus/{Deficit) Total funds brought fomard Transfers between fijnds 5,855 7,917 50 3,464 16,215 {50) 9,319 24,132 9,566 14,566 Total funds carried forward 13,822 19,629 33,451 24,132 Page 8
HELPING OTHERS POSITIVELY ENGAGED IN COMMUNITY C.I.O. STATEMENT OF ASSETS & LIABILITIES YEAR ENDED 31 MARCH 2024 2024 2023 Monetary Assets: Bank Account (HSBC) Cash in hand 33,210 241 24,115 17 Total monetary assets 33,451 24,132 Assets retained for the charity's own use: A list of assets retained for the charities use is Included in note 8 of the acc(wnts (page 13) Debtors/prepayments at the year end: Insurance prepaid 341 277 341 277 Llabilities: Accountancy fee 550 450 550 450 The trustees declare that they have approved the accounts above. Signed on behalf of the charity's trustees., Date.. 17" June 2024 Peter Mulrooneyi reasurer Page 9
HELPING OTHERS POSITIVELY ENGAGED IN COMMUNITY C.I.O. NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024 l. Accounting policies Bas15 of the aration of the accounts The financial statements have been prepared on a Receipts & Payments basis which summarlses the movement of cash in and out of the organisation. In this context 'cash' includes cash equivalents, such as bank accounts where cash can be readily available to pay debts as they fall due. This format of accounts is availa ble to non- company charitles wlth gross annual income of £250,000 or less. Classification f Income & ex enditure Income and expenditure has been analysed in the accounts using natural classification. re Funds structure The charity maintains an unrestricted fund which represents funds whlch are expendable at the discretion of the trustees in furtherance of the objects of the charity. Unrestricted funds may arise from grants and donations of a general nature, fees for goods and service provided and payment for service contracts. Restrlcted funds may be provided to the charity for particular purposes and may only be spent for the purposes for which they were given. Any balance remaining outstanding on a restricted fund at the end of the year is carried forward as a balance on the fund, unless permissiori has been given by the funder to rernove the restriction on the balance outstanding. Restricted funds will arise from grants and donations given to the charity for specific purposes. Taxation As a registered charity, HOPE is exempt from corporation tax on income applied to its charitable activitles. 2. Trustee payments, benefits and expenses There were no payments, remuneration or benefits to trustees during the period, other than out of pockel expenses that were reasonably incurred by trustees in promoting the purposes of the Charity. 3. Related Party Transactions No payments were made to related partles durlng the period. 4. Independent Examination of accounts The cost of the independent examirbation for the year was £550. (2023: £450). Page 10
HELPING OTHERS POSITIVELY ENGAGED XN COMMUNITY C.I.O. NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024 5. Fund Analysis Opening Incoming (Resources Fund balance resources expended) Transfers Closing balance Unrestricted Funds General Fund Fieserve Fund 3,917 4,000 20,858 115,003) 50 9,822 4,000 7,917 20,858 (15,003) 50 13,822 Restricted Funds Toddler Groups Cooking Course Healthy Holidays Club Carers Garden Social Club BMBC WA Listening Service Better Barnsley Bond BMBC WA Marketing Campaign BMBC Pride of Place Award BCVS Volce your Views Total 48 963 1,155 30,846 845 (8911 1563) (26,158) (6131 (994) {5,0071 (2,0681 {6,4211 (350) (43,065) loo 500 220 1,092 14,069 763 454 9,381 331 1,448 5,007 200 2,068 9,452 1,200 46,529 3,031 {850) (50) 16,215 19,629 Total Funds 24,132 67,387 (58,068) 33,451 6. Fund Transfers General Fund Carers Social TdIerS Cooking BCVS Funding allocated to core costs Contribution from general lo project costs Transfer between projects 650 16001 {6501 100 500 200 12001 Total 50 100 500 200 18501 Page 11
HELPING OTHERS POSITIVELY ENGAGED IN COMMUNITY C.I.O. NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024 7. Restrjcted Funds The Charity runs Toddler groups at St George's church hall. Income is by the way of subs and donations from attendees and a £660 donation from ESH Construction. The cooking course was funded by a transfer from general funds and donations. A large donation of £1,120 was received from ESH Construction. The Healthy Holidays project runs sessions in the school holidays for children and their parent/carer which provide games, arts and crafts and fun activities. A lunchtime meal is also provided to the attendees. Grants for this project include several BMBC Healthy Holidays grants totalling £29,254, Feeding Britain grants totalling £ 1,562 in this financial year. A number of small donations were also received. The Carers Garden Social Club takes place at the Metrodome and is funded by donations, including a donation from ESH Construction of £720. £200 of the Bcvs funding was also transferred to the club. The Charity set up a Listening Service to provide support and referral advice during the Covid-19 pandemic. The funding has been used to fund the equipment and telephone costs. This is a confidential service that anyone can access through phone, text and video calls. £1,448 of the previous year's funding was carried fomard to this year to continue Spend on training and equipment. A Better Barnsley grant to fund shop overheads was carried forward from the previous year. This funding has now been fully spent. A Ward Alliance grant of £2,068 was received in the year to fund a marketing and communication campaign. The funding was used to create a showcase video of HOPE'S Story and further video's to promote HOPE'S services. Flyers and booklets were also produced. This project is complete. A BMBC Pride of Place grant of £9,452 was received to provide funding for core costs and business support costs to enable the charity to grow and support its growing number of volunteers. This project continues into the next financial year. A Barnsley CVS Voice Your Views grant of £1,200 was received to enable HOPE to support a research project into Adult Social Care. The funds were used to facilitate and assist individuals to complete the research survey. This project is complete. Page 12
HELPING OTHERS POSITIVELY ENGAGED IN COMMUNITY C.I.O. NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024 8. Assets Retained for the Charity's Own Use Saint George's Store: Various items Wlth a total value of £273 Items include: 10 High chalrs, 4 PE mats, 10 crockery sets and pans, 4 folding tables and several large toys, games and sensory equipment. Charity Shop: Various items of equipment with a total value of £605 Items include., Tables, Chairs, stools, shop till, printer, card reader, laptops, fridge, coffee machine, mobile phone5, filing cabillet, vacuum, kitchen equipment, shelving, storage, sofa, bookcases, leaflet stands and clothes rai Is. Saint George's Office., Various Items with a total value of £350 Items include.. 2, desks, 5 chairs, filing cabinets, offfice equipment, computer equipment and storage units. Page 13