Registered Charity No: 1187996
HELPING OTHERS POSITIVELY ENGAGED IN COMMUNITY C.I.O. REPORT AND ACCOUNTS
YEAR ENDED 31 MARCH 2022
HELPING OTHERS POSITIVELY ENGAGED IN COMMUNITY C.I.O.
REPORT AND ACCOUNTS
YEAR ENDED 31 MARCH 2022
CONTENTS
| Page | |
|---|---|
| Legal and Administrative Information | 3 |
| Trustees’ Report | 4-6 |
| Independent Examiner’s Report | 7 |
| Receipts & Payments Account | 8 |
| Statement of Assets and Liabilities | 9 |
| Notes to the Financial Statements | 10-12 |
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HELPING OTHERS POSITIVELY ENGAGED IN COMMUNITY C.I.O.
LEGAL AND ADMINISTRATIVE INFORMATION
YEAR ENDED 31 MARCH 2022
Full Name: HELPING OTHERS POSITIVELY ENGAGED IN COMMUNITY C.I.O. Registered Charity Number: 1187996 Principal Address: Lower Ground Floor Temperance House Pitt Street Barnsley S70 1AL
Trustees: Peter Robertshaw Peter Mulrooney Charlotte Lodge
Chair: Peter Robertshaw Treasurer: Peter Mulrooney Bankers: Lloyds Bank 13 Regent Street Barnsley S70 2EG
Independent Examiner: Stephanie Tolson Community Accountant BCVS Services Priory Campus, Pontefract Road, Barnsley S71 5PN
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HELPING OTHERS POSITIVELY ENGAGED IN COMMUNITY C.I.O.
TRUSTEES’ REPORT
YEAR ENDED 31 MARCH 2022
The Trustees present their report and accounts for the period 1[st] April 2021 to 31[st] March 2022.
Structure, governance and management
Helping others Positively Engaged in Community (HOPE) is a Charitable Incorporated Organisation (CIO), registered with the Charity Commission and governed by its constitution, adopted 17[th] February 2020. The organisation was previously an unregistered charity since September 2017.
The affairs of the CIO are managed by the charity trustees who may exercise all the powers of the CIO. The trustees are appointed for 3 years by resolution at a trustees’ meeting.
Membership of the CIO is open to anyone who is interested in furthering its purposes. The members have no liability to contribute to assets and no personal responsibility for settling debts and liabilities in the event of winding up.
Appointment of Trustees
In accordance with the terms of the constitution, there must be at least three charity trustees. If the number falls below this minimum, the remaining trustees can act only to call a meeting of the trustees or appoint a new trustee. The maximum number of trustees is 7.
Each new trustee is given a copy of the constitution and the latest trustee’s annual report and accounts, on or before appointment. In appointing Trustees due consideration is given to ensuring that the Trustees have, between them, the skills and experience necessary to manage the charity effectively and in accordance with charity law. Trustees are encouraged to participate in development opportunities as and when appropriate.
The trustees who served during the year are shown on page 3 of this report.
Charitable aims and objectives
The objects of the charity are:
- To further or benefit the residents of South Yorkshire, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
Activities undertaken for the public benefit
In shaping the objectives for the year, the trustees have paid due regard to the public benefit guidance published by the Charity Commission.
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HELPING OTHERS POSITIVELY ENGAGED IN COMMUNITY C.I.O.
TRUSTEES’ REPORT continued
YEAR ENDED 31 MARCH 2022
Achievements & performance during the period
This year the charity has started to open up its projects after the various restrictions of Covid-19. These are slowly coming back to life and interest is growing. We continue to provide Holiday Clubs for children funded through the council and government schemes and have been praised by the local authority for these efforts.
The charity took on a lease of a small shop, through a Community Spaces Group and have operated a support hub and charity shop. This has proved successful for meeting and supporting new clients and our extra costs have been covered by the sales.
The Charity’s policy on reserves
The trustees recognise the need to keep reserves at a level which will give the organisation stability to enable it to continue to operate in the future.
The Charity’s policy of reserves is to generate and maintain a balance that is sufficient:
a) To preserve the financial viability of the Charity in the event that unforeseen and/or unavoidable circumstance precipitate a short-term fall in its income.
b) to enable the Charity, in the interests of meeting its objectives, to undertake from time to time the setting up of new and innovative projects on a pilot basis to demonstrate the viability and potential benefits of such activities as a precursor to securing the external funding necessary to maintain such projects on an on-going basis.
For these purposes, the Charity will endeavour to generate and maintain reserves which are at least 50% of its annual turnover.
The actual level of unrestricted reserves at the year-end was £6,108.
From this, the Charity has put aside £4,000 into a Reserves budget within their books of accounts.
Trustees responsibilities for the financial statements
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy the financial position of the charity at any time and enable the trustees to prepare financial statements for each financial year. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.
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HELPING OTHERS POSITIVELY ENGAGED IN COMMUNITY C.I.O.
TRUSTEES’ REPORT continued
YEAR ENDED 31 MARCH 2022
Financial Position
The financial statements are set out in pages 8 to 12. The Receipts and Payments Account shows a surplus for the year £5,204 (2021:£7,766). The total reserves of the charity at year-end, represented by unrestricted funds, stand at £6,108 (2021: £7,836).
The trustees declare that they have approved the report above.
Signed on behalf of the charity’s trustees:
Signed: ______
Date: 4[th] August 2022
Peter Mulrooney, Treasurer
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HELPING OTHERS POSITIVELY ENGAGED IN COMMUNITY C.I.O.
INDEPENDENT EXAMINER’S REPORT
YEAR ENDED 31 MARCH 2022
I report on the accounts of the charity, which are set out on pages 8 to 12.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year, under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts, under section 145 of the 2011 Act;
-
follow the procedures laid down in the general directions given by the Charity Commissioners under section 145 (5)(b) of the 2011 Act; and
-
state whether particular matters have come to my attention
Basis of independent examiner’s report
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
- which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records, in accordance with section 130 of the 2011 Act, and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met;
or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed _______ Date: 4[th] August 2022
Steph Tolson Community Accountant BCVS Services Priory Campus, Pontefract Road, Barnsley, S71 5PN
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HELPING OTHERS POSITIVELY ENGAGED IN COMMUNITY C.I.O.
RECEIPTS AND PAYMENTS ACCOUNT
YEAR ENDED 31 MARCH 2022
| Unrestricted Funds Note £ Receipts Fundraising & events 127 Donations & Subscriptions 846 Grants received 5 - Charity Shop income 4,766 Other income 51 Total incoming resources 5,790 Payments Refreshments & catering 239 Equipment 1,271 Activities & Games 310 Gift Vouchers - Admin & Stationery 1,301 Insurance 206 Training 511 Rent and Rates 1,125 Utilities, telephone & internet 767 Volunteer & travel Expenses 1,173 Session workers - Transport Costs - Consultancy 765 Accountancy Fee 350 Total payments 8,018 Surplus/(Deficit) (2,228) Total funds brought forward 1 7,836 Transfers between funds 500 Total funds carried forward 6,108 |
Restricted Funds £ - 210 28,310 - - 28,520 2,840 615 9,623 - 156 - 150 1,125 350 1,199 2,530 2,500 - - 21,088 7,432 1,526 (500) 8,458 |
2022 Total Funds £ 127 1,056 28,310 4,766 51 34,310 3,079 1,886 9,933 - 1,457 206 661 2,250 1,117 2,372 2,530 2,500 765 350 29,106 5,204 9,362 - 14,566 |
2021 Total Funds £ 263 3,211 18,975 - 81 |
|---|---|---|---|
| 22,530 | |||
| 936 2,554 3,267 2,155 667 146 359 3,900 653 127 - - - - |
|||
| 14,764 | |||
| 7,766 1,596 - |
|||
| 9,362 |
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HELPING OTHERS POSITIVELY ENGAGED IN COMMUNITY C.I.O.
STATEMENT OF ASSETS & LIABILITIES
YEAR ENDED 31 MARCH 2022
| Monetary Assets: Bank Account (HSBC) Cash in hand Total monetary assets Assets retained for the charity's own use: A list of assets retained for the charities use is included in note 6 of the accounts (page 12) |
2022 £ 14,204 362 14,566 |
2021 £ 9,353 9 |
|---|---|---|
| 9,362 | ||
| Insurance prepaid Liabilities: Accountancy/ Independent Examination fee Debtors/prepayments at the year end: |
155 110 155 110 400 350 400 350 |
|---|---|
The trustees declare that they have approved the accounts above. Signed on behalf of the charity’s trustees:
_______ Date: 4[th] August 2022
Peter Mulrooney, Treasurer
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HELPING OTHERS POSITIVELY ENGAGED IN COMMUNITY C.I.O.
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2022
1. Accounting policies
Basis of the preparation of the accounts
The financial statements have been prepared on a Receipts & Payments basis which summarises the movement of cash in and out of the organisation. In this context ‘cash’ includes cash equivalents, such as bank accounts where cash can be readily available to pay debts as they fall due. This format of accounts is available to noncompany charities with gross annual income of £250,000 or less.
The Total Funds bought forward of £1,596 in 2021 in the Receipts and Payments Account represents the funds transferred in to the Charity from the HOPE Community group before it was registered.
Classification of income & expenditure
Income and expenditure has been analysed in the accounts using natural classification.
Funds structure
The charity maintains an unrestricted fund which represents funds which are expendable at the discretion of the trustees in furtherance of the objects of the charity. Unrestricted funds may arise from grants and donations of a general nature, fees for goods and service provided and payment for service contracts.
Restricted funds may be provided to the charity for particular purposes and may only be spent for the purposes for which they were given. Any balance remaining outstanding on a restricted fund at the end of the year is carried forward as a balance on the fund, unless permission has been given by the funder to remove the restriction on the balance outstanding. Restricted funds will arise from grants and donations given to the charity for specific purposes.
2. Trustee payments, benefits and expenses
There were no payments, remuneration or benefits to trustees during the period, other than out of pocket expenses that were reasonably incurred by trustees in promoting the purposes of the Charity.
3. Related Party Transactions
No payments were made to related parties during the period.
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HELPING OTHERS POSITIVELY ENGAGED IN COMMUNITY C.I.O.
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2022
4. Restricted Funds
| . Restricted Funds | |||||
|---|---|---|---|---|---|
| Toddler Group Cooking Project BMBC Ward Alliance Toddler grant BMBC Healthy Holidays grant Good Food Barnsley National Lottery A4A listening grant Carers Club donation Brightbox consultation grant BMBC WA Listening Service Total |
Opening balance £ 309 442 70 - - 204 361 - 140 1,526 |
Incoming resources £ 200 10 - 26,410 900 - - 1,000 - |
(Resources expended) £ (271) (335) - (19,236) (900) (150) (196) - - (21,088) |
Fund Transfers £ - - - (500) - - - - - (500) |
Closing balance £ 238 117 70 6,674 - 54 165 1,000 140 |
| 28,520 | 8,458 |
5. Projects and Grants received
The Cooking project funds were from a Roundtable donation of £450 received by the HOPE Community Group in the previous financial year. This project aims to run courses to teach “cooking on a budget”.
The Charity runs the St George’s Toddler Group and The More the Merrier Toddler Group, income is by the way of Subs and donations from attendees and a previous year BMBC Ward Alliance Grant given to the HOPE Community Group.
The Healthy Holidays project runs sessions in the school holidays for children and their parent/carer which provide games, arts and crafts and fun activities. A lunchtime meal is also provided to the attendees. Grants for this project include several BMBC Healthy Holidays grants totalling £26,410 and a Good Food Barnsley Grant of £900 received by the Charity in the year.
The Charity set up a Listening Service to provide support and referral advice during the Covid-19 pandemic. The funding has been used to fund the equipment and telephone costs. This is a confidential service that anyone can access through phone, text and video calls. Two grants were received for this project during the previous year, an award of £1,433 from the National Lottery, and a BMBC Ward Alliance grant of £1,218.
A donation from the Carer’s Club of £361 was received in the previous year; this is to fund a Well Being and garden project.
A grant was received from Brightbox to fund community consultations to explore what communities need from their local library and makerspaces.
A fund transfer was made from the Healthy Holidays fund to the General fund.
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HELPING OTHERS POSITIVELY ENGAGED IN COMMUNITY C.I.O.
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2022
6. Assets Retained for the Charity’s Own Use
Temperance House Office: Various items with a total value of £155 Items include: 2 desks, 2 laptops, 5 mobile phones, table, printer, combing machine, shredder, storage unit and filing cabinet.
Temperance House Store: Various items with a total value of £70 Items include a display board, toys, games and cooking aprons.
Saint George’s Store: Various items with a total value of £158 Items include: 10 High chairs, 4 PE mats, 10 crockery sets and pans and several large toys and games.
Charity Shop: Various items of equipment with a total value of £391 Items include: Tables, Chairs, shop till, printer, card reader, vacuum, kitchen equipment, shelving, storage and clothes rails.
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