young
matter
YOUNG MINDS MATTER
ANNUAL REPORT AND STATEMENT OF ACCOUNTS
FOR THE YEAR ENDED 31ST AUGUST
2023
CHARITY REGISTRATION NUMBER
1187987
YOUNG MINDS MATTER
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST AUGUST 2023
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Page
Legal and Administrative Information 3-4
5-9
Trustees' Report
10
Statement of Receipts and Payments
11
Statement of Assets and Liabilities
Notes to the Accounts 12-16
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LEGAL AND ADMINISTRATIVE INFORMATION
CHARITY NUMBER 1187987 START OF FINANCIAL YEAR 1 September 2022 END OF FINANCIAL YEAR 31 August 2023
TRUSTEES AT 31 AUGUST 2023
Susan Carol Roberts (Chair) Appointed 9 August 2019 Harriet Stevens Appointed 23 November 2020 Natalie Dowsett Appointed 06 September 2021 Georgina Wates Appointed 17 October 2022 Alexander Robin Withers Appointed 04 July 2023 George Tennent Appointed 04 July 2023 Bolade Catherine Fadashe Appointed 04 July 2023
The existing trustees appoint any new trustees following the provisions laid out in the CIO's governing instrument.
GOVERNING INSTRUMENT CIO - Foundation 17 February 2020 REGISTRATION DATE
OBJECTS
To act as a resource for young people by providing advice and assistance and organizing programmes of educational and other activities as a means of: (A) advancing in life and helping young people by developing their skills, capacities, and capabilities to enable them to participate in society as independent, mature, and responsible individuals; (B) advancing education, particularly social and emotional learning.
REGISTERED ADDRESS C/o STT Community Hub Venture House Avenue Farm Industrial Estate Birmingham Road STRATFORD-UPON-AVON Warwickshire CV37 0HR
PRIMARY BANKERS
Natwest Bank Plc Leicester Customer Service Centre Bede House, 11 Western Boulevard Leicester LE2 7EJ
YOUNG MINDS MATTER TRUSTEES' REPORT FOR THE YEAR ENDED 31ST AUGUST 2023
TRUSTEES REPORT
The Trustees of Young Minds Matter present their annual report and financial statements for the year ended 31st August 2023 under the Charities Act 2011 and the Companies Act 2006. The Trustees are satisfied to the best of their knowledge that these statements comply with the current statutory requirements and are in accordance with the Charity Commissions Statement of Recommended Practice SORP 2015.
BACKGROUND
The Young Minds Matter story began in 2017 by way of a charity concert, with the aim of not only showcasing the musical talents of 70 talented young people, but also to raise awareness of mental health in young people and to bring to the audience some inspirational speakers. Spurred on by the amount raised at this concert as well as incredibly positive feedback, another successful concert was held in 2019.
Following the 2019 concert Young Minds Matter became a registered charity. Our mentoring service was originally launched in 2019, with experienced mentors at local secondary schools. Young Minds Matter offer free 1:1 mentoring which helps young people to develop resilience and build self-esteem and confidence as well as offering guidance in a non-judgemental manner. Since 2019 Young Minds Matter has continued to grow its mentoring services, reach and support of young people.
OBJECTIVES AND ACTIVITIES
The objectives of Young Minds Matter are as follows:
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1 . To act as a free resource for schools by offering young people guidance and support in the form of 1:1 mentoring in schools as a means of helping young people to develop life skills and capabilities to enable them to fulfil their potential.
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To raise awareness and funds for young people's mental health by utilizing music and the arts in fundraising concerts, showcasing young talent and engaging and encouraging young people in our activities in order to build confidence and self-worth and further develop their skills and experience.
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To widen our support network for young people to additional schools and other associated educational establishments.
The objectives are reviewed each year by the board of trustees to ensure that they continue to reflect our aims.
ACHIEVEMENTS AND PERFORMANCE
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Through our 1:1 mentoring service, young people are gaining and/or restoring their selfesteem and confidence and as a result are less anxious or angry and are more motivated and focused. This benefits the families and school staff who are then relieved of pressures, setbacks in academic and social development, and anxieties they have been experiencing before mentoring. Such is the quality of the service that we provide that we now have waiting lists of students in all our schools as well as a waiting list of new schools.
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We stage numerous fundraising activities such as a fundraising concert and a channel swim team to showcase young talent and raise awareness of mental health in young people. As a result, Young Minds Matter is driving further funds into improving young people's mental health as well helping to remove the stigma.
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Through our activities in schools engaging and enthusing young people (for example with our Young Ambassadors initiative) we are helping to create and build resilience, independence, confidence and motivation to inspire creativity, a sense of responsibility and purpose and ultimately achievement for all young people.
During the financial year:
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Expanded our 1:1 mentoring scheme in local schools.
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Sourced and built relationships with other schools in the county in order to further our mentoring offering.
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Initiated our own fundraising events, including four teenagers swimming the channel on behalf of Young Minds Matter, raising £15,000. This channel swim team was shortlisted as finalists in the fundraiser category for the BBC Make a Difference Awards.
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In addition, 10 young people ran the London Landmarks Half Marathon on Behalf of Youn Minds Matter and raised just under £10,000.
STRUCTURE GOVERNANCE AND MANAGEMENT
Governing Document
YMM is a Charitable Incorporated Organisation CIO governed by a Constitution created in November 2019.
Organisational Structure
Day to day control and management of the administration of the Charity Trust is through the Trustees and volunteers. The charity trustees shall manage the affairs of the CIO and may for that purpose exercise all the powers of the CIO. It is the duty of each charity trustee:
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to exercise his or her powers and perform his or her functions in his or her capacity as a trustee of the CIO in the way he or she decides in good faith would be most likely to further the purposes of the CIO.
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to exercise in the performance of those functions such care and skill as is reasonable in the circumstances, having regard in particular to any special knowledge or experience that he or she has.
The selection criteria for Trustees are based on expertise and need, whereby the mix of skills and expertise (including legal and financial) on the Board are to be sufficient for the size and scope of the charity. Expertise is to be bought in as necessary to deal with emerging issues.
Statement of Responsibilities
Charity law requires us as Trustees to prepare financial statements for each accounting year which record the receipts and payments of the charity for the year.
We are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable us to ensure that the financial statements comply with the Charities Act 2011. We also have a responsibility to safeguard the assets of the charity and to take reasonable steps to prevent fraud or any other irregularities.
Internal Controls
As part of their continuing responsibility the Trustees have endeavoured to ensure that reasonable internal control procedures are in place as appropriate for the development of the Charity. They include:
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Approval of Policies and other governance documentation relating to the new charity
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Annual budgets approved by the Trustees and reviewed on a regular basis
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Management information reports issued on a regular basis including income and expenses and monitoring of reserves
Risk management
A formal risk management process to assess business risks has been established in 2020/21, to allow periodic review of the risk register and associated action log. The risks are reviewed by the trustees on an ongoing basis to ensure they are appropriate and fit for purpose.
Use of Volunteers
Volunteers are an important resource in Young Minds Matter. Excluding trustees who give their time freely, we have volunteers who manage tasks including administration, website and graphic design and social media. We also have silent fundraisers who support our fund-raising events and also some of our Mentors in schools give their time voluntarily.
All our trustees give their time voluntarily. All those volunteers working with projects involving children or other vulnerable groups are DBS Enhanced Service checked.
Trustees' meetings
The Trustees meet monthly to discuss business throughout the period and to forward plan strategy and activities.
FINANCIAL REVIEW
Income
The Charity's principal stream of income is contributions from donations, grants and sponsorship. These primary sources are supplemented by one off gifts from individuals, organisations and Gift Aid, along with our own fundraising efforts.
Our aim is that our regular income will further increase and allow us to expand our service and also strengthen our support staff.
Expenditure
The Charity's principal expenditure stream is for mentor salaries, mentor supervision, administrative expenses and training costs.
Reserves Policy
The Trustees have reviewed the reserves of the charity. The policy is to hold enough funds to meet three months operating costs of the Charity and of our mentoring in schools' programmes.
Investment Policy
The charity currently has no long-term investments. Our cash reserves are held in and interest bearing bank account.
Financial Report
The financial statements for the period ended 31st August 2023 comply with statutory requirements and the requirements of the charity's governing instruments and include any other additional information required by law. They are presented in the format required for charity accounts in accordance with the Statement of Recommended Practice "Accounting by Charities" (SORP 2005). The charity is not a connected charity within the meaning defined in the Statement of Recommended Practice (SORP 2005).
Responsibilities of Trustees
Charity law requires the Board of Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of its incoming resources and resources expended for the period. In preparing those financial statements, the Board of Trustees should follow best practice and are required to:
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select suitable accounting policies and apply them consistently
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make judgments and estimates that are reasonable and prudent
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comply with applicable accounting standards subject to any material departures disclosed and explained in the financial statements
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prepare the financial statements on an going concern basis unless it is inappropriate to presume that charity will continue in operation
The Board of Trustees is responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities and to provide reasonable assurance that:
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the charity is operating efficiently and effectively
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all assets are safeguarded against unauthorised use or disposition and are properly applied
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proper records are maintained and financial information used within the charity or for
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publication is reliable
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the charity complies with relevant laws and regulations
The systems of internal control are designed to provide reasonable but not absolute assurance against material misstatement or loss.
14 June 2024 Approved by the Trustees on ________
Signed on their behalf by Trustee ____
Printed Name: Susan Carol Roberts (Chair)
INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS
Report to the trustees of YOUNG MINDS MATTER on the accounts for the year ended 31st August 2023 set out on pages 10 to 15.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (The Charities Act) and that an independent examination is needed.
It is my responsibility to:
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ꞏ examine the accounts under section 145 of the Charities Act,
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ꞏ to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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ꞏ to state whether particular matters have come to my attention
Basis of independent examiner’s statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention
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which gives me reasonable cause to believe that in, any material respect, the requirements: ꞏ to keep accounting records in accordance with section 130 of the Charities Act; and
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ꞏ to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed :
Dated: 17.6.24
K Gomes FCIE MAAT Independent Examiners Ltd Unit 2 The Broadridge Business Centre Dolling Lane Bosham PO18 8NF
STATEMENT OF RECEIPTS AND PAYMENTS
FOR THE YEAR ENDED 31ST AUGUST 2023
| Notes | Unrestricted funds £ |
Restricted Funds £ |
Total Sep 22- Aug 23 £ |
Previous accounting year £ |
|
|---|---|---|---|---|---|
| RECEIPTS | |||||
| Donations and Legacies | 3a | 32,508 | 19.930 | 52,438 | 28,694 |
| Charitable Activities | 3b | 83 | 83 | ||
| TOTAL RECIEPTS | 32,591 | 19,930 | 52,521 | 28,694 | |
| Cost of Fundraising | 4 | 4,625 | 0 | 4,625 | 8,610 |
| Costsof Charitable Activities | 5 | 30,082 | 7,198 | 37,280 | 15,854 |
| TOTAL PAYMENTS | 33,601 | 7,198 | 41,906 | 24,464 | |
| NET INCOMING/(OUTGOING) |
(2,116) | 12,732 | 10,616 | 4,230 | |
| TRANSFERS BETWEEN FUNDS |
|||||
| RECONCILATION OF FUNDS: |
|||||
| Balances Brought Forward | 13,291 | 0 | 13,291 | ||
| BALANCES CARRIED FORWARD |
11,175 | 12,732 | 23,907 | 13,291 |
STATEMENT OF ASSETS AND LIABILITIES
AS AT 31 AUGUST 2023
| Unrestricted funds £ |
Restricted Funds £ |
Total Sep 21-Aug 22 £ |
Previous accounting year £ |
|
|---|---|---|---|---|
| Cash Funds: | ||||
| Current Accounts | 11,175 | 12,732 | 23,907 | 13,291 |
| NET ASSETS | 11,175 | 12,732 | 23,907 | 13,291 |
| Represented by: | ||||
| General Funds | 11,175 | 11,175 | ||
| Restricted Funds | 12,732 | 12,732 | ||
| LIABILITIES | 0 | 0 | 0 |
TRUSTEES RESPONSIBILITIES IN RELATION TO FINANCIAL STATEMENTS
Charity Law requires the Trustees to prepare financial statements for each financial year which comply with the regulations set out in the Charities Act 2011. The Trustees have elected to take advantage of the provisions that apply to small charities and have prepared a Receipts and Payments Account and Statement of Assets and Liabilities which are set out on the pages above.
14 June 2024 Approved by the Trustees on ____
Signed on their behalf by Trustee ______
Printed Name: Susan Carol Roberts (Chair)
FOR THE YEAR ENDED 31ST AUGUST 2023
NOTES TO THE ACCOUNTS
1. BASIS OF ACCOUNTING
The accounts have been prepared under the "Receipts and Payments" basis as prescribed by the Charity Commissioners, and they meet the appropriate legal requirements.
The CIO meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes.
Assessment of Going Concern
Preparation of the accounts is on an ongoing concern basis. The trustees consider that there are no material uncertainties about the ClO's ability to continue as an ongoing concern.
Fund Accounting
Funds held by the CIO are either:
1. Unrestricted Funds
These are funds which can be used in accordance with the CIO's objectives, at the discretion of the trustees.
2. Designated funds
These funds are funds set aside by the trustees out of unrestricted general funds for specific purposes or projects.
3. Restricted Funds
These are funds that can only be used for particular restricted purposes within the objects of the CIO.
Incoming Resources
All income is included in the accounts when actually received by the CIO.
Resources Expended
Resources expended are recognised when paid by the CIO.
2. TANGIBLE FIXED ASSETS
The CIO held no fixed assets investments during this or the previous financial period.
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31ST AUGUST 2023
3. RECEIPTS
| Unrestricted funds £ |
Restricted Funds £ |
Total Sep 22-Aug 23 £ |
Previous accounting year £ |
|
|---|---|---|---|---|
| a) Donations and Legacies |
||||
| Donations | 22,508 | 22,508 | 19,694 | |
| Grants | 10,000 | 19,930 | 29,930 | 5,000 |
| Sponsor | 4,000 | |||
| Total | 32,508 | 19,930 | 52,438 | 28,694 |
| b) Incoming from Charitable Activities |
||||
| Other Income | 83 | 83 | ||
| TOTAL RECEIPTS | 32,591 | 19,930 | 52,521 | 28,694 |
4.PAYMENTS
| Unrestricted funds £ |
Restricted Funds £ |
Total Sep 22-Aug 23 £ |
Previous accounting year £ |
|
|---|---|---|---|---|
| Costs of Charitable Activities |
||||
| Charity Restructure | ||||
| DBS Checks | 112 | 112 | 230 | |
| Events | 4,625 | 4,625 | 8,610 | |
| Insurance | 549 | 549 | 544 | |
| IT Equipment / Software | ||||
| Licenses & Subscriptions | 1,407 | 1,407 | 889 | |
| Other | 1,343 | 1,343 | 1,585 | |
| Staff Costs: | ||||
| Wages & Salaries | 19,388 | 7,182 | 26,569 | 11,815 |
| PAYE/NI Contributions | 631 | 631 | ||
| Pension Contributions | ||||
| Staff Training | 4,338 | 4,338 | ||
| Other Staff Costs | 1,353 | 16 | 1,369 | 280 |
| Legal & Professional Fees | 962 | 962 | 510 | |
| TOTAL PAYMENTS | 34,708 | 7,198 | 41,906 | 24,464 |
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2023
5. STAFF COSTS AND NUMBERS
| Total Sep 22-Aug 23 £ |
Total Sep 21-Aug 22 £ |
||
|---|---|---|---|
| Costs ofCharitableActivities | |||
| Gross Wages &Salaries | 26,569 | 11,815 | |
| Employer's National Insurance Costs Employer's Pension Contributions |
631 | 0 | |
| 27,200 | 11,815 |
The charity operates a PAYE scheme to pay all employed members of staff and no employees received emoluments in excess of £60,000.
6. TRUSTEES AND OTHER RELATED PARTIES
No payments were made to trustees or any persons connected with them during this financial period. No material transaction took place between the organisation and a trustee or any person connected with them.
7. RISK ASSESSMENT
The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the reserves stated combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.
8. RESERVES POLICY
The Trustees have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the size and the level of financial commitments held. The Trustees aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The trustees will endeavour not to set aside funds unnecessarily.
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31ST AUGUST 2023
9. PUBLIC BENEFIT
The charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or 'aims' that are for the public benefit. Details of how the charity has achieved this are provided in the Trustees report.
The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake.