## **YOUNG MINDS MATTER**
## **ANNUAL REPORT**
## **AND**
## **STATEMENT OF ACCOUNTS**
## **FOR THE YEAR ENDED 31ST AUGUST 2020**
**CHARITY REGISTRATION NUMBER 1187987**
Independent Examiners Ltd
Unit 2 The Broadbridge Business Centre Delling Lane Bosham PO18 8NF
## **YOUNG MINDS MATTER**
## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST AUGUST 2020**
||**Page**|
|---|---|
|**Legal and Administrative Information**|3|
|**Independent Examiner's Report on the Accounts**|4|
|**Trustees' Report**|5 to 8|
|**Statement of Receipts and Payments**|9|
|**Statement of Assets and Liabilities**|10|
|**Notes to the Accounts**|11 to 13|
## **YOUNG MINDS MATTER**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
## **CHARITY NUMBER**
1187987
## **START OF FINANCIAL YEAR**
## **END OF FINANCIAL YEAR**
**TRUSTEES AT 31 AUGUST 2020**
17 February 2020 31 August 2020 Susan Carol Roberts (Chair) Appointed 9th August 2019 Sally Bass Appointed 9th August 2019 Kevin Wright Appointed 9th August 2019, Resigned 29th July, 2020
The existing trustees appoint any new trustees following the provisions laid out in the CIO's governing instrument. Although at the financial year end the CIO is not quorate Dr John Frazier Jackson has been proposed to be appointed and Natalie Dowsett, Harriet Stevens, Harry Burnett are due to be appointed in the next financial year.
## **GOVERNING INSTRUMENT**
CIO - FOUNDATION Registered 17 February 2020
**REGISTRATION DATE**
17th February 2020
## **OBJECTS**
To act as a resource for young people by providing advice and assistance and organising programmes of educational and other activities as a means of:
a) Advancing in life and helping young people by developing their skills, capacities and capabilities to enable them to participate in society as independent, mature and responsible individuals;
b) Advancing education, particularly social and emotional learning.
## **REGISTERED ADDRESS**
1 Bryon Road Stratford-upon-Avon CV37 7JP
**PRIMARY BANKERS** Natwest Bank Plc Leicester Customer Service Centre Bede House, 11 Western Boulevard Leicester LE2 7EJ
## **INDEPENDENT EXAMINER**
Donna Leppitt Independent Examiners Ltd Unit 2 The Broadridge Business Centre Delling Lane Bosham PO18 8NF
3
YOUNG MINDS MATfER
IP4DEPENDENf EXAMINER'S REPORT ON THE AccouNrs
FOR THE YEAR ENDED 31ST AUGUST 2020
R4)crt to the trustee51 mwnbws ofyn9 Mlnds Mattw on the accounts the year endl31st August 2020.
R•sp•CtI r•BpoMilJilitie• of trustths and •xamln•r
The ao% tntstees re5ponsble the preparath?n of the &cwnts. The ao's trust conshyw that an audfc i%
not wulr&l for thts year undw sertknn 144 of the chleS Act 2011 (the Charfcfe5 Act) and that an independt
xaminatth is ned.
It is my responslbllity to..
examlne the accounts under 5ectTh) 145 of the Charties Att,
to follow the prOclureS laid down kn the go)eral Dtrectlons gw by the ao Commi55kn {undtr serti
145151(b) of the Chwftie5 Act, and
to state wh*her particular mattws have come to my attent
8asis of ind•p•nd•nt •xaminerfs *t•m•nt
My examknatk)n vlas car out xcordance wfch geral dIt*jnS gNen by the Charlty CommLssion. An
eKamination l£ludes a of the occwntlng words kept by the Cto and a compartson of the accounts
presented with those records. It a150 in(deS tls1d&1)n of any unusual ErnS or dtsClosuS In the xcounts,
and Se9 explanatknns from the trust ccncwnlng such Tnatters. The procvjures undertakfn do not
prov(de all the eV1YCe that would be wU1j In an audlt, and consequentty no oplnlon is giveJh a5 to whÉth& the
accounts pre$t a'true and frdirf Mew and the report is limtl to those matters s& out kn the stateMt bdow.
Independent •xamin•rfs *tatemert
In cOnntll wfch my examInath, no ffl&ter has come to my ttIon
whlch gfve5 me rOnable cause to belvle that n, any matedal resplrt. the Ulrts.
to keep aCCntg r$ in CdanCe wth sectth 130 ofthe Charltles Act: and
to prepare accounts accord wfch the accounting records and ctxmpty with the xcounting
r?]U6remts of the chart Act
have not bea) m&: or
to whkh, In my (fjlnlon. atttth shoukl be drawn h ordw to W¢ab a proper undwstanding of the accounts
to be r&iched.
Donna Lp
Independent Examknws Ltd
Unit 2
The Broadrldge Busine55 Cwhtre
Delllng Lane
Bosham
Ff118 8NF
D&e:
16th Decanber 2021
## **YOUNG MINDS MATTER**
## **TRUSTEES' REPORT FOR THE YEAR ENDED 31ST AUGUST 2020**
## **TRUSTEES REPORT**
The Trustees of Young Minds Matter present their annual report and financial statements for the year ended 31st August 2020 under the Charities Act 2011 and the Companies Act 2006. The Trustees are satisfied to the best of their knowledge that these statements comply with the current statutory requirements and are in accordance with the Charity Commissions Statement of Recommended Practice SORP 2015.
## **Background**
Young Minds Matter began in 2017 by way of a charity concert, with the aim of not only showcasing the musical talents of 70 talented young people, but also to raise awareness of mental health in young people and to bring to the audience some inspirational speakers. Spurred on by the £37,100 raised at this concert as well as incredibly positive feedback, another successful concert was held in 2019.
Following the 2019 concert Young Minds Matter became a registered charity. Our mentoring service was originally launched in 2019, with experienced mentors at local secondary schools. Young Minds Matter offer free 1:1 mentoring which helps young people to develop resilience and build self-esteem and confidence as well as offering guidance in a non-judgemental manner.
## **OBJECTIVES AND ACTIVITIES**
The objectives of Young Minds Matter are as follows:
1. To act as a free resource for schools by offering young people guidance and support in the form of 1:1 mentoring in schools as a means of helping young people to develop life skills and capabilities to enable them to fulfil their potential.
2. To raise awareness and funds for young people’s mental health by utilising the arts in fundraising concerts, showcasing young talent and engaging and encouraging young people in our activities in order to build confidence and self-worth and further develop their skills and experience.
3. To widen our support network for young people to additional schools and other associated educational establishments.
The objectives are reviewed each year to ensure that they continue to reflect our aims.
## **ACHIEVEMENTS AND PERFORMANCE**
1. Through our 1:1 mentoring service, young people are gaining and/or restoring their self-esteem and confidence and as a result are less anxious or angry and are more motivated and focused. This benefits the families and school staff who are then relieved of pressures, setbacks in academic and social development, and anxieties they have been experiencing before mentoring.
2. With the fundraising concerts showcasing young talent and raising awareness of mental health in young people, Young Minds Matter is driving further funds into improving young people’s mental health as well as enabling people to be better informed and more willing and able to contribute to our cause.
3. Through our activities in schools engaging and enthusing young people (for example with our Young Ambassadors initiative) we are helping to create and build resilience, independence, confidence and motivation to inspire creativity and achievement for all young people.
5
## **YOUNG MINDS MATTER**
## **TRUSTEES' REPORT (Continued) FOR THE YEAR ENDED 31ST AUGUST 2020**
During this year;
- Young Minds Matter was incorporated as a registered charity.
- Launched a 1:1 mentoring scheme in four local schools.
- Sourced and built relationships with other schools in the county in order to further our mentoring offering.
- During the spring and summer of 2020, it became apparent that the trustees were unable to agree on the direction of the charity. Independent advice was sought from AFVS (now Trust Advice) and it was that Sally Bass and Keven Wright would resign their position as trustees, to establish a separate charity, and the cash at hand would be split fairly between YMM and the new charity. The financial effect of this was still being finalised at the time of this report.
## **STRUCTURE GOVERNANCE AND MANAGEMENT**
## **Governing Document**
YMM is a Charitable Incorporated Organisation CIO governed by a Constitution made on 11[th] November 2019.
## **Organisational Structure**
Day to day control and management of the administration of the Charity Trust is through the Trustees and volunteers. The charity trustees shall manage the affairs of the CIO and may for that purpose exercise all the powers of the CIO. It is the duty of each charity trustee;
- to exercise his or her powers and perform his or her functions in his or her capacity as a trustee of the CIO in the way he or she decides in good faith would be most likely to further the purposes of the CIO.
- to exercise in the performance of those functions such care and skill as is reasonable in the circumstances circumstances, having regard in particular to any special knowledge or experience that he or she has.
- if he or she acts as a charity trustee of the CIO in the course of a business or profession to any special knowledge or experience that it is reasonable to expect of a person acting in the course of that kind of
- business or profession as detailed at Article 9.
The selection criteria for Trustees are based on expertise and need, whereby the mix of skills and expertise (including legal and financial) on the Board are to be sufficient for the size and scope of the charity. Expertise is to be bought in as necessary to deal with emerging issues.
## **Statement of Responsibilities**
Charity law requires us as Trustees to prepare financial statements for each accounting year which record the receipts and payments of the charity for the year.
We are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable us to ensure that the financial statements comply with the Charities Act 2011. We also have a responsibility to safeguard the assets of the charity and to take reasonable steps to prevent fraud or any other irregularities.
6
## **YOUNG MINDS MATTER**
## **TRUSTEES' REPORT (Continued) FOR THE YEAR ENDED 31ST AUGUST 2020**
## **Internal Controls**
As part of their continuing responsibility the Trustees have endeavoured to ensure that reasonable internal control procedures are in place as appropriate for the development of the Charity. They include:
- Approval of Policies and other governance documentation relating to the new charity
- Annual budgets approved by the Trustees and reviewed on a regular basis
- Management information reports issued on a quarterly basis including income and expenses and monitoring of reserves
## **Risk management**
A formal risk management process to assess business risks will be established in 2020/21, to then allow periodic review of risk register and associated action log.
## **Use of Volunteers**
Volunteers are an important resource in Young Minds Matter. Excluding trustees who give their time freely, we have two volunteers who manage tasks including administration, website and graphic design and social media.
All our trustees give their time voluntarily. All those volunteers working with projects involving children or other vulnerable groups are DBS Enhance Service checked.
## **Trustees’ meetings**
The Trustees met every two weeks to discuss business throughout the period and to forward plan strategy and activities.
## **Financial Review**
## **Income and Expenditure**
During the year our income was £39,777.20, the opening account in September 2019 was zero, and with an expenditure of £21,573.48 the closing account was £18,203.72
## **Income**
The Charity’s principal stream of income is contributions from donations and sponsorship supplemented by one off gifts from individuals, organisations and Gift Aid.
Our hope is that our regular income would increase and stabilise to allow for employment of part time administrative staff.
## **Reserves Policy**
The Trustees have reviewed the reserves of the charity. The policy is to hold enough funds to meet six months operating costs of the Charity and of our mentoring in schools’ programmes.
## **Investment Policy**
The charity currently has no long-term investments. Our cash reserves are held in our bank account.
7
YOUNG MINDS MATfER
TRUSTEES. REPORT (Contlnued)
FOR THE YEAR ENDED 31ST AUGUST 2020
Flnancial Report
The financial statements fw the peri(O ended 31st August 2020 Comp wlth statutory reqUiremt5 *d the
requirements of the chartty's goveming instrumtS and include any other additional infortnatlDn required by law.
They are presented in the formal required for charity èccounts in accordance wrth the Statement of Recommenijed
Ptactice"Accounting by CharleS. ISORP 2005). The charity is not a connerted charity within the meanlng defined
in the Statement of ReC¢ynmded Practke (SORP 2005).
Re$ponsibllties of Trustees
Charty law rL*]uires the Board of Trustees to prepare financkil statements for eoch financial year which gwe a true
and fa* view of the 5t&e of affairs of the charV and of i(s incoming resources and resource5 expended for the
pwiod. In preparing those financial statements, the Boaré of Trustees Shou foltow best practice and are required
select suitable accounting policE5 and app them consistent
make Judgment5 and e5tSmate5 that ore reasonable and prudent
wlth applICab accounting standards sublecl tD any material departure5 disck>sed and explain&
In the flnancial statwnents
preparè the financial staterrents on the going Ccern basÈ unless it 15 inapproprlate to presume that
charity wil continue in operalion
The Board of Trustees Is re5POn5ible for malntaining proper accounting records which disclose with reasonab
accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements
cEmpty with the Charlties Act 1993. They are abo responsible for 5afeguardlng the a55et5 of the charity and hence
for t3kn.ng rea5able Steps for the prevention and detection of fraud and other irregUlarleS to provkde
reasonable assurance that
the charity is werating efficient and effectlvely
all a55ets are sèfeguarded agalnsi unauthrKiqed use or dL$posit and are pr(perly applied
prr¥)er records are malntained and financlal information used w((hln the charity or for publlc*ion Is
the charity ccffjplie5 with relevant Law5 and regulations
The systems cl intwnal contrd are deslgned to prowde reasonable but not absolute assurance agalnst material
mISstatt or IDSS.
Examlners
Independent Exarnlners Ltd were appoSnted M 15th June 2021 for the y end independent examination of the
Charty accwnts.
Approved by the Trustees .....
Signed on their behalf by Trustee..
Prknted Name:
&IW tsÉéLTE
## **YOUNG MINDS MATTER**
## **STATEMENT OF RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31ST AUGUST 2020**
|**Notes**
**RECEIPTS**
Donations & Legacies
**3a**
Charitable Activities
**3b**
**TOTAL RECEIPTS**
Costs of Charitable Activities
**4**
**TOTAL PAYMENTS**
**NET INCOMING/(OUTGOING) RESOURCES**
**5**
Balances Brought Forward
**BALANCES CARRIED FORWARD**
**TRANSFERS BETWEEN FUNDS**
**RECONCILIATION OF FUNDS:**|Unrestricted
Restricted
**Total**
Funds
Funds
**Feb-Aug20**
£
£
**£**
38,528
-
38,528
1,250
-
1,250|
|---|---|
||**39,777**
**-**
**39,777**|
||21,573
-
21,573|
||**21,573**
**-**
**21,573**|
|||
||**18,204**
**-**
**18,204**
**-**
**-**
**-**
-
-
-|
||**18,204**
**-**
**18,204**|
All of the CIO's operations are classed as continuing operations.
9
YOUNG MINDS MATTER
STATEMENT OF ASSETS AND LIABILThIES
AS AT 31 AUGUST 2020
Unrestricte
Fund
Restrtted
Fund
Total
31-Aug-20
Cash F.
Current Account5
18,204
18.204
18.204
Repre5ent•d by:
General Funds
Restrtted Funds
18,204
18,204
18.204
18.204
LIABILrriES
Independent Examiners Fee
510
510
510
510
TRuEE5 RESPONSIBILITIES IN RELATION TO FINAIICIAL ATEmENTs
CharV Law requyes the Trust5 tD prepare financlal statements for each financial year whlch comply with the
regulatlDnS Set (MJt In the Charfcies Act 2011. The Trustees have elected to take advantage of the prw51WS that
apply to small charities and hove prepared a Receipts and Payments Account and statnent of Asset5 and
Llabill(ies which are set out on pages'.-
Ilto13
Approved by the Trustees M .....
5kJn on thar behalf by Trustee...
Printed NatHp:
io
## **YOUNG MINDS MATTER**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2020**
## **1. BASIS OF ACCOUNTING**
The accounts have been prepared under the “Receipts and Payments” basis as prescribed by the Charity Commissioners, and they meet the appropriate legal requirements.
The CIO meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes.
## **Assessment of Going Concern**
Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the CIO's ability to continue as a going concern.
## **Fund Accounting**
Funds held by the CIO are either:
1. **Unrestricted Funds** - these are funds which can be used in accordance with the CIO's objectives, at the discretion of the trustees.
2. **Designated funds**
- These funds are funds set aside by the trustees out of unrestricted general funds for specific purposes or projects.
3. **Restricted Funds** - these are funds that can only be used for particular restricted purposes within the objects of the CIO.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Incoming Resources**
All income is included in the accounts when actually received by the CIO. Voluntary help provided by friends of the CIO is not included in a quantified way within the accounts.
## **Resources Expended**
Resources expended are recognised when paid by the CIO.
## **2. TANGIBLE FIXED ASSETS**
The CIO held no fixed assets investments during this or the previous financial period.
This page does not form part of the statutory financial statements
11
## **YOUNG MINDS MATTER**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2020**
## **3. RECEIPTS**
|Note
**4. PAYMENTS**
Note
**a) Costs of Charitable Activities**
Governance Costs:-
Go Fund ME
Sponsors
Donations
**a) Donations & Legacies**
Legal & Professional fees
Licenses & Subscriptions
Independent Examiner Fee
IT Equipment & Software
Pension Contributions
Wages & Salaries
PAYE/NI contributions
Other Staff costs
Staff costs:-
HMRC JRS Grant
DBS Checks
Other
Other income
**b) Incoming from Charitable Activities**
Events - Seed money
Insurance
Events|Unrestricted
Restricted
**Total**
Funds
Funds
**Feb-Aug20**
£
£
**£**
11,050
-
11,050
13,200
-
13,200
13,341
-
13,341
937
-
937|
|---|---|
||**38,528**
**-**
**38,528**|
||1,000
-
1,000
250
-
250
-
-
-|
||**1,250**
**-**
**1,250**|
||Unrestricted
Restricted
**Total**
Funds
Funds
**Feb-Aug20**
£
£
**£**
7
-
7
920
-
920
775
-
775
1,809
-
1,809
40
-
40
357
-
357
12,138
-
12,138
1,896
-
1,896
378
-
378
223
-
223
-
-
-
3,031
-
3,031|
||**21,573**
**-**
**21,573**|
This page does not form part of the statutory financial statements
12
## **YOUNG MINDS MATTER**
## **NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31ST AUGUST 2020**
## **5. STAFF COSTS AND NUMBERS**
|Gross Wages & Salaries
Employer's National Insurance Costs
Employer's Pension Contributions|**TOTAL**
**Feb-Aug20**
**£**
14,250
-
162|
|---|---|
||**14,412**|
Average number of employees who were engaged in each of the following activities:
**TOTAL Feb-Aug20**
Charitable Activities
2
The CIO operates a PAYE scheme to pay all employed members of staff and no employees received emoluments in excess of £60,000. (2018/19- N/A)
## **6. TRUSTEES AND OTHER RELATED PARTIES**
No payments were made to trustees or any persons connected with them during this financial period. No material transaction took place between the organisation and a trustee or any person connected with them.
(2018/19- N/A)
## **7. RISK ASSESSMENT**
The Trustees actively review the major risks which the CIO faces on a regular basis and believe that maintaining the free reserves stated combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.
## **8. RESERVES POLICY**
The Trustees have considered the level of reserves they wish to retain, appropriate to the CIO's needs. This is based on the CIO's size and the level of financial commitments held. The Trustees aim to ensure the CIO will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The trustees will endeavour not to set aside funds unnecessarily.
## **9. PUBLIC BENEFIT**
The CIO acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the CIO has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the CIO should undertake.
This page does not form part of the statutory financial statements
13