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2024-03-31-accounts

The Hive Cornwall

Charity number: 1187981

TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

The Hive Cornwall Charity Number 1187981 Annual Report 2024

Contents

Heading Page
Reference and administrative information 1
Trustees' report 2
Independent examiners report to the trustees 6
Statement of financial activities 7
Balance sheet 9
Statement of Cashflows 10
Notes to the financial statements 11

Reference and Administrative Information

Charity name The Hive Cornwall CIO

Registered Charity number 1187981

Registered Company number CE020717

Registered address 3 St Clements Vean, Tregolls Road, Truro TR1 1RN Cornwall

Trustees serving in the period

Matthew Thomson

Barbara Rounsevell MBE

Amber Duddridge

Independent Examiners

Swell Accounting & Business Solutions Trevelga Court Newquay Cornwall TR7 3AD

Bankers

The Co-operative Bank P.O. Box 250 Skelmersdale Lancashire WN8 6WT

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The Hive Cornwall Charity Number 1187981 Annual Report 2024

Trustees Report

Structure, Governance and Management

The Charity was registered as a Charitable Incorporated Organisation (CIO) on 14[th] February 2020 and has no paid staff, operating solely through volunteers.

Charitable Objects

The charity was registered with the core purpose to process and extend the life of free surplus (waste) food into a nutritious product and provide this at no cost to disadvantaged families. The charity has registered the following charitable objects with the Charity Commission:

to help:

Acknowledgements

Trustees would like to thank staff and volunteers of our principal community partners CHAOS Cornwall CIC, Growing Links CIC, Liskeard & Looe Foodbank and Treverbyn Hall for supporting Hive Cornwall’s objects throughout the year. Thanks also to the Cornwall Voluntary Sector Forum Food Access Alliance for their support and encouragement.

Outside of the core Hive Cornwall partnership, the charity depended on cooperation with an ecosystem of over 30 voluntary, community and social enterprise groups across Cornwall, including Transformation CPR and DISC Newquay who were notable for the large amounts of food they were able to distribute effectively, often at very short notice. The Hive Cornwall is profoundly grateful to all in this network.

Activities and Achievements

The Hive Cornwall’s main operational activities in the year were the collection and redistribution of food surplus otherwise destined to become waste, although the volumes of such food available for collection and distribution fell dramatically through the year to an average of less than one third of previous volumes.

Through the year the Hive Cornwall worked directly with 6 regular volunteers to collect and redistribute 2-3 pallets of food three times every month through the year, supplying around 110 tonnes of food to 24 community groups serving upwards of 6000 people on a regular basis. The

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The Hive Cornwall Charity Number 1187981 Annual Report 2024

Christmas runs included donated turkeys and Christmas hampers. This was therefore a year where trustees concentrated on strengthening partnerships with wholesalers and logistics companies as well as with grassroots person-centred community food groups active in Cornwall’s diverse communities.

In keeping with our name and founding spirit, The Hive Cornwall trustees recognise their responsibility to ensure the charity works effectively as part of Cornwall’s food system. The Hive Cornwall will thrive only if it works in harmony with the businesses, organisations, communities and other stakeholders who between them comprise Cornwall’s food system. To that end, The Hive Cornwall continued to support the Sustainable Food Cornwall Partnership in developing a sustainable food strategy for Cornwall, and in particular to work with the Royal Cornwall Hospital Trust and Cornwall Council to explore opportunities to bring more local sustainable food into their standard procurement practice.

Reserves Policy

The charity currently has few ongoing cost commitments which are limited to supporting an average of 4-5 collection and delivery rounds per month, and the overheads associated with fleet maintenance. The trustees have set a reserves policy to hold around 6 months’ worth of free unrestricted reserves to cover costs in the event of close down. The current unrestricted free reserves value of £34,101 represents 7.16 months.

Going Concern

While the charity retains sufficient funding to continue its current operations for another 12 months, and these accounts have been prepared on that basis, trustees continue to work with its charitable and community partners to find more effective ways of fulfilling its charitable objects through the transfer of assets to them. As the local food surplus system continues to contract, trustees have consulted the Charity Commission about transferring 100% of its assets to partners to fulfil the Hive Cornwall’s charitable purposes and winding down the charity. (see Future Plans below)

Financial Review

The financial results of the charity for the year are set out on page 5.

The charity's reserves are held to cover unexpected expenses and future operating deficits. There are few fixed costs and so no reserve is required to cover these in the event of closure.

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The Hive Cornwall Charity Number 1187981 Annual Report 2024

Future Plans

The Hive Hub at Fentenfenna and the Hive Cornwall fleet of 4 vans are important assets for Cornwall’s food system – in terms both of their potential to support the production and distribution of food surplus rescued, and to support Cornwall’s community growing network. Throughout 2023 and 2024 the volumes of food surplus arising within the regional wholesale system have contracted dramatically while the amount of fresh food gleaned and grown has increased and trustees have been adapting both regular operations and the Hive Cornwall’s future plans accordingly.

The charity relies more than ever on its community partners to deliver its charitable objects, and trustees’ plans for the future are now geared to the streamlining of the Hive Cornwall’s asset register and operations so as to empower its partners as effectively as possible. In particular, trustees are working with Cornwall Council, Fentenfenna Farm CIC, Growing Links CIC and Liskeard and Looe Foodbank to adapt the original Hive vision to current circumstances, and find better ways of deploying its assets, building on the Sustainable Food Places work The Hive Cornwall helped catalyse.

On behalf of the Hive Cornwall Trustees

Trustee: Matthew Thomson

Date…31[st] January 2025

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The Hive Cornwall Charity Number 1187981 Annual Report 2024

Independent examiner’s report to the trustees of The Hive Cornwall

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2024

Responsibilities and basis of report

As the charity’s trustees of the you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2018 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in audit and, consequently, no opinion is given as to whether the accounts present a “true and fair view" and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

have not been met; or

Simon Beckham Swell Accounting & Business Solutions

Dated: 27[th] January 2025

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The Hive Cornwall Charity Number 1187981 Annual Report 2024

Statement of Financial Activity

Note
Income and Endowments
from
Donations & Grants
2
Charitable Activities
3
Total
Resources Expended
Expenditure on:
Raising funds
4
Charitable Activities
5/6
Total
Net income/(expenditure)
before transfers
Total funds brought forward
Total funds carried forward		 Unrestricted
Funds
Restricted
Funds
Total Funds
2024
Total Funds
2023
£
£
£
£
0
4,000
4,000
34,233
0
0
0
0
0
4,000
4,000
34,233
0
0
0
0
0
52,546
52,546
57,089
0
52,546
52,546
57,089
0
(48,546)
(48,546)
(22,856)
34,101
173,696
207,798
230,653
34,101
125,150
159,251
207,798

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The Hive Cornwall Charity Number 1187981 Annual Report 2024

Statement of Financial Activity

(to 31/03/2023)

Note
Income and Endowments
from
Donations & Grants
2
Charitable Activities
3
Total
Resources Expended
Expenditure on:
Raising funds
4
Charitable Activities
5/6
Total
Net income/(expenditure)
before transfers
Total funds brought forward
Total funds carried forward		 Unrestricted
Funds
Restricted
Funds
Total Funds
2023
Total Funds
2022
£
£
£
£
0
34,233
34,233
253,016
0
0
0
0
0
34,233
34,233
253,016
0
0
0
0
0
57,089
57,089
69,791
0
57,089
57,089
69,791
0
(22,856)
(22,856)
183,225
34,101
196,552
230,653
47,428
34,101
173,696
207,798
230,653

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The Hive Cornwall Charity Number 1187981 Annual Report 2024

Balance Sheet

Note
Fixed Assets:
Tangible Assets
13
Total Fixed Assets
Current Assets:
Debtors & prepayments
11
Cash at bank & in hand
18
Total current assets
Liabilities:
Creditors: amounts
falling due within 12
months
10
Net current assets
Total assets less current
liabilities
The funds of the charity
Restricted income funds
16
Unrestricted funds
15
Total charity funds		 Total Funds 2023
£
101,856
101,856
0
58,045
58,045
(650)
57,395
159,251
125,150
34,101
159,251		 Total Funds 2022
£
124,319
124,319
124
83,655
83,779
(300)
83,479
207,798
173,696
34,101
207,798

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

The financial statements were approved by the board on:

And signed on its behalf by:

Trustee: Matthew Thomson Date: 31[st] January 2023

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The Hive Cornwall Charity Number 1187981 Annual Report 2024

Statement of Cashflows

Note
Cash flows from operating activities:
Net cash provided by (used in)
operating activities
16
Cash flows from investing activities
Dividends, interest and rents from
investments
Proceeds from sale of property, plant and
equipment
Purchase of property, plant and equipment
Net cash provided by (used in) investing
activities
Change in cash and cash equivalents in
the reporting period:
Cash and cash equivalents at the
beginning of the reporting period
17
Cash and cash equivalents at the end of
the reporting period
17		 Total Funds
2024
Prior Period
Funds 2023
£
£
(25,610)
(7,030)
0
0
0
0
0
0
0
0
(25,610)
(7,030)
83,655
90,685
58,045
83,655

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The Hive Cornwall Charity Number 1187981 Annual Report 2024

Notes to the Financial Statements

1. Accounting policies

Summary of significant accounting policies and key accounting estimates

The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.

Statement of compliance

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Basis of preparation

The Hive Cornwall meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

Going concern

The financial statements have been prepared on a going concern basis. The trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the Charity to continue as a going concern. The trustees make this assessment in respect of a period of one year from the date of approval of the financial statements.

Income and endowments

All incoming resources are included in the statement of financial activities when it is probable the charity will be entitled to the income and the amount can be quantified with reasonable accuracy.

Fund accounting policy

Unrestricted Income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.

Further details of each fund are disclosed in notes 13, 14 and 15.

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The Hive Cornwall Charity Number 1187981 Annual Report 2024

Incoming resources

Donations are recognised on a cash receipts basis.

Incoming resources from tax reclaims are included in the statement of financial activities when received. Income from charitable activities includes income earned, which is recognised when the related goods or services are provided.

Resources expended

Liabilities are recognised as soon as there is a legal obligation committing the charity to the expenditure. Expenditure is accounted for on an accruals basis where appropriate.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It Includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Governance costs

Governance costs Include administrative expenses, costs of the preparation and examination of the statutory accounts, the costs of trustee meetings and the cost of any legal advice to trustees on governance or constitutional matters.

Support costs

Support costs include central functions but not administrative expenses and have been allocated to activity cost categories on a basis consistent with the use of resources.

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The Hive Cornwall Charity Number 1187981 Annual Report 2024

2. Income from Donations & Grants

Grants
Donations
Total		 Unrestricted Restricted 2024 Total
2023 Total
£
£
£
£
0
4,000
4,000
34,233
0
0
0
0
0
4,000
4,000
34,233

3. Income from Charitable Activities

Provision of meals
Total		 Unrestricted
Restricted
2024 Total 2023 Total
£
£
£
£
0
0
0
0
0
0
0
0

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The Hive Cornwall Charity Number 1187981

Annual Report 2024

4. Cost of Raising Funds

4. Cost of Raising Funds
Unrestricted Restricted 2024 2023
Total Total
Costs of Raising Funds £ £ £ £
Fundraising Expenses 0 0 0 0
Total 0 0 0 0
. Cost of Charitable Activities
Unrestricted Restricted 2024 2023
Total Total
Charitable Activities £ £ £ £
Transport and Delivery 0 8,338 8,338 6,483
Vehicle Hire 0 0 0 4,986
Food Partnerships 0 15,649 15,649 4,770
Accountancy Fees 0 350 350 480
Legal Expenses 0 1,182 1,182 1,020
Consulting 0 3,448 3,448 11,063
Depreciation 0 22,463 22,463 27,210
IT Software and Consumables 0 420 420 202
Vehicle Expenses 0 347 347 179
Travel Expenses 0 0 0 251
Subscriptions 0 348 348 445
Total 0 52,546 52,546 57,089

5. Cost of Charitable Activities

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The Hive Cornwall Charity Number 1187981 Annual Report 2024

6. Analysis of Support and Governance Costs

. Analysis of Support and Governance Costs
Transport and Delivery
Vehicle Hire
Food Partnerships
Accountancy Fees
Legal Expenses
Consulting
Depreciation
IT Software and Consumables
Vehicle Expenses
Travel Expenses
Subscriptions
Total		 Direct
Support Governance
2024 Total
£
£
£
8,338
0
0
6,483
0
0
0
4,986
15,649
0
0
4,770
0
0
350
480
1,182
0
0
1,020
3,448
0
0
11,063
22,463
0
0
27,210
420
0
0
202
347
0
0
179
0
0
0
251
348
0
0
445
52,196
0
350
57,089

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The Hive Cornwall Charity Number 1187981 Annual Report 2024

7. Net outgoing resources for the period

Net outgoing resources is stated after charging 2024 Total 2023 Total £ £ Independent examiners remuneration 350 760

8. Trustee Remuneration

No Trustee received any remuneration for acting as a trustee during the current year.

9. Employees

Employment costs 2024 Total 2023 Total £ £ Wages and salaries 0 0

Employee Numbers 2024 Total 2023 Total Charitable Activities 0 0 No employee received emoluments of more than £60,000

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The Hive Cornwall Charity Number 1187981 Annual Report 2024

10. Creditors: amounts falling due within one year

Accounts Payable 2024
2023
£
£
0
0
0
0

11. Debtors and Prepayments

Prepayments 2024 2023
£
£
0
124
0
124

12. Related Party transaction

There were no related party transaction in the period.

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The Hive Cornwall Charity Number 1187981

Annual Report 2024

13. Tangible Fixed Assets

Cost
At 1 April 2023
Additions
Disposals
Transfers
At 31 March 2024
Depreciation
At 1 April 2023
Provided in Year
On Disposals
At 31 March 2024
Net book value at 31 March 2024
Net book value at 1 April 2023
4. Analysis of net assets
Current Period
Fund balances as at 31 March 2024
by:
Tangible Fixed Assets
Current Assets
Current Liabilities and provisions
Total
Previous Period
Fund balances as at 31 March 2023
by:
Tangible Fixed Assets
Current Assets
Current Liabilities and provisions
Total		 Leasehold
Improvements
Plant &
Machinery
Motor
Vehicles
Total
£
£
£
£
1,824
31,747
126,979
160,550
0
0
0
0
0
0
0
0
0
0
0
0
1,824
31,747
126,979
160,550
404
3,779
32,048
35,231
303
3,174
18,986
22,463
0
0
0
0
707
6,953
51,034
58,694
1,117
24,794
75,945
101,856
1,420
27,968
94,931
124,319
between funds
Unrestricted
Funds
Restricted
Funds
Total
Funds
£
£
£
as represented
0
101,856
124,319
34,101
23,644
83,778
0
(350)
(350)
34,101
125,150
207,798
Unrestricted
Funds
Restricted
Funds
Total
Funds
£
£
£
as represented
0
124,319
124,319
34,101
49,777
83,778
0
(300)
(300)
34,101
173,696
207,798		 Leasehold
Improvements
Plant &
Machinery
Motor
Vehicles
Total
£
£
£
£
1,824
31,747
126,979
160,550
0
0
0
0
0
0
0
0
0
0
0
0
1,824
31,747
126,979
160,550
404
3,779
32,048
35,231
303
3,174
18,986
22,463
0
0
0
0
707
6,953
51,034
58,694
1,117
24,794
75,945
101,856
1,420
27,968
94,931
124,319
between funds
Unrestricted
Funds
Restricted
Funds
Total
Funds
£
£
£
as represented
0
101,856
124,319
34,101
23,644
83,778
0
(350)
(350)
34,101
125,150
207,798
Unrestricted
Funds
Restricted
Funds
Total
Funds
£
£
£
as represented
0
124,319
124,319
34,101
49,777
83,778
0
(300)
(300)
34,101
173,696
207,798
34,101
125,150
207,798
Unrestricted
Funds
Restricted
Funds
Total
Funds
£
£
£
0
124,319
124,319
34,101
49,777
83,778
0
(300)
(300)
34,101
173,696
207,798

14. Analysis of net assets between funds

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The Hive Cornwall Charity Number 1187981 Annual Report 2024

15. Analysis of Unrestricted Funds

At 1 April Incoming Outgoing Transfers At 31 March
2023 Resources Resources 2024
£ £ £ £ £
Unrestricted 34,101 0 0 0 34,101
Fund
At 1 April Incoming Outgoing Transfers At 31 March
2022 Resources Resources 2023
£ £ £ £ £
Unrestricted 33,252 849 0 0 34,101
Fund

16. Analysis of Restricted Funds

At 01 April Incoming Outgoing Transfers At 31 March
2023 Resources Resources 2024
£ £ £ £
COMF-Cornwall Council 166,146 0 46,107 0 120,039
Soil Association 7,550 0 6,439 0 1,111
Sustainability Alliance 0 4,000 0 0 4,000
173,696 4,000 52,546 0 125,150

Of the £125,150 restricted reserves £101,856 is a depreciation reserve for assets purchased with restricted funds. The remaining £23,294 is cash held for future delivery and services.

At 01 April Incoming Outgoing Transfers At 31 March
2022 Resources Resources 2023
£ £ £ £
COMF-Cornwall Council 196,552 26,233 56,639 166,146
SustainableFoodPlaces 0 8,000 450 0 7,550
196,552 34,233 57,089 0 173,696

Of the £196,552 restricted reserves £151,528 is a depreciation reserve for assets purchased with restricted funds. The remaining £45,024 is cash held for future delivery and services.

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The Hive Cornwall Charity Number 1187981 Annual Report 2024

17. Reconciliation of net income/(expenditure) to net cash flow from operating activities

operating activities
2024 2023
£ £
Net income/(expenditure) for the reporting period (as per the (48,546) (22,856)
statement of financial activities)
Adjustments for:
Depreciation Charges 22,462 27,210
(Gains)/Losses on investments 0 0
Dividends, interest and rents from investments 0 0
Loss/(profit) on the sale of fixed assets 0 0
Increase/(decrease) in provision for liabilities 0 0
(Increase)/decrease in debtors 124 14
Increase/(decrease) in creditors 350 (11,398)
Net cash provided by (used in) operating activities (25,610) (7,030)

18. Analysis of cash and cash equivalents

2024 2023
£ £
Cash in hand 58,045 83,655
Total cash and cash equivalents 58,045 83,655

19