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2022-03-31-accounts

The Hive Cornwall

Charity number: 1187981

TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

The Hive Cornwall Charity Number 1187981 Annual Report 2022

Contents

Heading Page
Reference and administrative information 1
Trustees' report 2
Independent examiners report to the trustees 6
Statement of financial activities 7
Balance sheet 9
Statement of Cashflows 10
Notes to the financial statements 11

Reference and Administrative Information

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Charity name The Hive Cornwall
Registered Charity number 1187981
Registered Company number CE020717
Registered address Fentenfenna Farm
Ruthvoes
St Columb
TR9 6HT
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Trustees serving in the period

Matthew Thomson (appointed 29[th] Oct 2020) Barbara Rounsevell (appointed 29[th] Oct 2020) Sandra Duddridge (appointed 31[st] Mar 2022) Luke Berkeley (appointed 29[th] Oct 2020, resigned 8[th] October 2021)

Andrew Howell (appointed 29[th] Oct 2020, resigned 8[th] May 2022)

Independent Examiners Swell Accounting & Business Solutions 11 St Annes Road Newquay Cornwall TR7 2SA

Bankers

The Co-operative Bank P.O. Box 250 Skelmersdale Lancashire WN8 6WT

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The Hive Cornwall Charity Number 1187981 Annual Report 2022

Trustees Report

Structure, Governance and Management

The Charity was registered as a Charitable Incorporated Organisation (CIO) on 14[th] February 2020 and has no paid staff, operating solely through volunteers.

Charitable Objects

The charity was registered with the core purpose to process and extend the life of free surplus (waste) food into a nutritious product and provide this at no cost to disadvantaged families. The charity has registered the following charitable objects with the Charity Commission:

to help:

Acknowledgements

Trustees would like to take this opportunity to thank our funders in the year:

Trustees offer their profuse thanks to the many supporters who have provided food donations, facilities, equipment, advice and guidance through the Charity’s second year, in particular to Brakes Foodservice and St Ewe Eggs.

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The Hive Cornwall Charity Number 1187981 Annual Report 2022

Trustees would also like to thank staff and volunteers of our two principal community partners Treverbyn Hall and CHAOS Cornwall CIC for keeping the Hive Cornwall operation ticking throughout the year.

Activities and Achievements

As the pandemic crisis eased throughout 2021 Cornwall’s community food landscape evolved and the charity responded by focusing on:

This was therefore a year where trustees concentrated on strengthening partnerships. The Hive Cornwall’s partnership with Treverbyn Hall and CHAOS Cornwall was central to our food recovery and distribution operations through the year, enabling the recovering, sorting, storing and distribution of 46.2 tonnes of food surplus that would otherwise have been wasted. Our wider community partnership helped distribute this through 19 community groups and 13 community larders across Cornwall, from Growing Links in the far west to the Peninsula Trust Rame in the east and Boscastle in the north.

This success depended as much on the Charity’s relationships with wholesalers, logistics companies as with direct coordination with grassroots person-centred community food groups active in Cornwall’s diverse communities. As well as supporting community food groups through distribution of recovered food, trustees piloted a new approach to enabling community food groups to top up their food stock by purchasing food, especially fresh ingredients, by paying local suppliers to supply them with food items. By funding direct food supplies, the Hive Cornwall was able to support local food producers and retailers in difficult times as well as enable community food groups to prepare more nutritionally balanced meals than would have otherwise been possible.

In early summer 2021 The Hive Cornwall was successful in its application to Cornwall’s Contained Outbreak Management Fund (COMF) to mitigate Covid 19 impacts and support community resilience and recovery. The application was co-designed with the Cornwall Food Access Alliance, one of VSF Cornwall’s networks, and as well as supporting ongoing food recovery and distribution operations, is intended to create a processing facility to extend the life of rescued food surplus and a modern distribution fleet. The food production unit has been built at Fentenfenna Farm, near St Columb, and Trustees are now finalising the design and fit out of the facility. The vehicles are being used by community partners Growing Links and CHAOS Cornwall to recover and distribute food on behalf of west and mid Cornwall community food networks.

In keeping with our name and founding spirit, The Hive Cornwall trustees recognise their responsibility to ensure the charity works effectively as part of Cornwall’s food system. The Hive Cornwall will thrive only if it works in harmony with the businesses, organisations, communities and other stakeholders who between them comprise Cornwall’s food system. To that end, The Hive Cornwall helped establish the Cornwall Food Access Alliance and has been working to support the development of the wider Sustainable Food Cornwall Partnership capable of holding and supporting

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The Hive Cornwall Charity Number 1187981 Annual Report 2022

a sustainable food strategy for Cornwall. Trustees managed a small development grant from the Sustainable Food Places programme run by Sustain, Food Matters and Soil Association to fund collaborative community research and engagement with citizens and food system stakeholders across Cornwall now published at https://sustainablefoodcornwall.org.uk/

Reserves Policy

The Hive currently have very few ongoing cost commitments. The trustees have set a reserves policy to hold around 6 months worth of free unrestricted reserves to cover costs in the event of a reduction in income. The current unrestricted free reserves value of £34,101 represents 5.8 months.

Going Concern

The charity has sufficient funding to continue its operations for another 12-18 months and is actively seeking funding to continue beyond this point. The partnerships developed to date will support in providing opportunities for charitable trading which is a significant part of our ongoing business plan.

Financial Review

The financial results of the charity for the year are set out on page 6.

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The Hive Cornwall Charity Number 1187981 Annual Report 2022

Future Plans

Trustees have now developed a new business plan and are fundraising to create a secure home for the Hive which will serve as a food recovery hub in the heart of Cornwall and to recruit a staff team to operate it alongside the dedicated volunteers.

Building on the Sustainable Food Places work, The Hive Cornwall is also helping catalyse a wider understanding of Cornwall’s food system, and helping build a partnership to develop the food system and make Cornwall a Sustainable Food Place. This food system working is important for the long term viability of the Hive and of many other food organisations across the value chain. As such, this systems working is the Hive’s strategic priority and is in line with our charity objects and funder priorities. In particular, the Sustainable Food Places method requires close collaboration with public health and other relevant local authority teams, both of whom have been enormously supportive of the Charity in its first year.

Trustee: Matthew Thomson

Date…31[st] January 2023

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The Hive Cornwall Charity Number 1187981 Annual Report 2022

Independent examiner’s report to the trustees of The Hive Cornwall

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2022.

Responsibilities and basis of report

As the charity’s trustees of the you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2018 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in audit and, consequently, no opinion is given as to whether the accounts present a “true and fair view" and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

have not been met; or

Simon Beckham

Swell Accounting & Business Solutions

Dated: 31 January 2023

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The Hive Cornwall Charity Number 1187981 Annual Report 2022

Statement of Financial Activity

Note
Income and Endowments
from
Donations & Grants
2
Charitable Activities
3
Total
Resources Expended
Expenditure on:
Raising funds
4
Charitable Activities
5/6
Total
Net income/(expenditure)
before transfers
Total funds brought forward
Total funds carried forward		 Unrestricted
Funds
Restricted
Funds
Total Funds
2022
Total Funds
2021
£
£
£
£
849
252,167
253,016
116,600
0
0
0
16,652
849
252,167
253,016
133,252
0
0
0
0
0
69,791
69,791
85,824
0
69,791
69,791
85,824
849
182,376
183,225
47,428
33,252
14,176
47,428
0
34,101
196,552
230,653
47,428

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The Hive Cornwall Charity Number 1187981 Annual Report 2022

Statement of Financial Activity

(to 31/03/2021)

Note
Income and Endowments
from
Donations & Grants
2
Charitable Activities
3
Total
Resources Expended
Expenditure on:
Raising funds
4
Charitable Activities
5/6
Total
Net income/(expenditure)
before transfers
Total funds brought forward
Total funds carried forward		 Unrestricted
Funds
Restricted
Funds
Total Funds
2021
£
£
£
16,600
100,000
116,600
16,652
0
16,652
33,252
100,000
133,252
0
0
0
0
85,824
85,824
0
85,824
85,824
33,252
14,176
47,428
0
0
0
33,252
14,176
47,428

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The Hive Cornwall Charity Number 1187981

Annual Report 2022

Balance Sheet

Note
Fixed Assets:
Tangible Assets
13
Total Fixed Assets
Current Assets:
Debtors & prepayments
11
Cash at bank & in hand
18
Total current assets
Liabilities:
Creditors: amounts
falling due within 12
months
10
Net current assets
Total assets less current
liabilities
The funds of the charity
Restricted income funds
16
Unrestricted funds
15
Total charity funds		 Total Funds 2022
£
151,529
151,529
137
90,685
90,822
(11,698)
79,124
230,653
196,552
34,101
230,653		 Total Funds 2021
£
0
0
0
63,524
63,524
(16,096)
47,428
47,428
14,176
33,252
47,428

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

The financial statements were approved by the board on:

And signed on its behalf by:

Trustee: Matthew Thomson Date: 31[st] January 2023

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The Hive Cornwall Charity Number 1187981 Annual Report 2022

Statement of Cashflows

Note
Cash flows from operating activities:
Net cash provided by (used in)
operating activities
16
Cash flows from investing activities
Dividends, interest and rents from
investments
Proceeds from sale of property, plant and
equipment
Purchase of property, plant and equipment
Net cash provided by (used in) investing
activities
Change in cash and cash equivalents in
the reporting period:
Cash and cash equivalents at the
beginning of the reporting period
17
Cash and cash equivalents at the end of
the reporting period
17		 Total Funds
2022
Prior Period
Funds 2021
£
£
187,711
63,524
0
0
0
0
(160,550)
0
(160,550)
0
27,161
63,524
63,524
0
90,685
63,524

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The Hive Cornwall Charity Number 1187981 Annual Report 2022

Notes to the Financial Statements

1. Accounting policies

Summary of significant accounting policies and key accounting estimates

The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.

Statement of compliance

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Basis of preparation

The Hive Cornwall meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

Going concern

The financial statements have been prepared on a going concern basis. The trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the Charity to continue as a going concern. The trustees make this assessment in respect of a period of one year from the date of approval of the financial statements.

Income and endowments

All incoming resources are included in the statement of financial activities when it is probable the charity will be entitled to the income and the amount can be quantified with reasonable accuracy.

Fund accounting policy

Unrestricted Income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.

Further details of each fund are disclosed in notes 13, 14 and 15.

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The Hive Cornwall Charity Number 1187981 Annual Report 2022

Incoming resources

Donations are recognised on a cash receipts basis.

Incoming resources from tax reclaims are included in the statement of financial activities when received. Income from charitable activities includes income earned, which is recognised when the related goods or services are provided.

Resources expended

Liabilities are recognised as soon as there is a legal obligation committing the charity to the expenditure. Expenditure is accounted for on an accruals basis where appropriate.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It Includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Governance costs

Governance costs Include administrative expenses, costs of the preparation and examination of the statutory accounts, the costs of trustee meetings and the cost of any legal advice to trustees on governance or constitutional matters.

Support costs

Support costs include central functions but not administrative expenses and have been allocated to activity cost categories on a basis consistent with the use of resources.

Tangible fixed assets

Individual fixed assets costing £200 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

Depreciation and amortisation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

Asset class Depreciation method and rate Leasehold Improvements 20 years Straight Line Plant and machinery 10 years Straight Line Motor vehicles 5 years reducing balance

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The Hive Cornwall Charity Number 1187981

Annual Report 2022

2. Income from Donations & Grants

Grants
Donations
Total		 Unrestricted
Restricted
2022
Total
2021
Total
£
£
£
£
0
252,167
252,167
115,000
849
0
849
1,600
849
252,167
253,016
116,600

3. Income from Charitable Activities

Provision of meals
Total		 Unrestricted
Restricted
2022 Total 2021 Total
£
£
£
£
0
0
0
16,312
0
0
0
16,312

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The Hive Cornwall Charity Number 1187981

Annual Report 2022

4. Cost of Raising Funds

4. Cost of Raising Funds
Costs of Raising Funds
Fundraising Expenses
Total		 Unrestricted
Restricted
2022
Total
2021
Total
£
£
£
£
0
0
0
0
0
0
0
0

5. Cost of Charitable Activities

Charitable Activities
Meals and ingredients
Packaging
Equipment and Sundries
Transport and Delivery
Facilities Hire
Vehicle Hire
Light Heat & Power
Advertising & Marketing
Insurance
Accountancy Fees
Cleaning & Waste Disposal
Consulting
Depreciation
IT Software and Consumables
Vehicle Expenses
Postage
Printing and Stationery
Repairs and Maintenance
Training
Subscriptions
Total		 Unrestricted
Restricted
2022
Total
2021
Total
£
£
£
£
0
5,892
5,892
23,753
0
0
0
2,963
0
22,605
22,605
11,269
0
13,025
13,025
9,573
0
0
0
11,737
0
9,900
9,900
16,895
0
0
0
2,234
0
456
456
0
0
0
0
442
0
2,160
2,160
540
0
120
120
188
0
5,566
5,566
2,100
0
9,021
9,021
0
0
0
0
511
0
302
302
583
0
0
0
14
0
0
0
2,367
0
0
0
249
0
0
0
60
0
744
744
346
0
69,791
69,791
85,824

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The Hive Cornwall Charity Number 1187981 Annual Report 2022

6. Analysis of Support and Governance Costs

Meals and ingredients
Packaging
Equipment and Sundries
Transport and Delivery
Facilities Hire
Vehicle Hire
Light Heat & Power
Advertising & Marketing
Insurance
Accountancy Fees
Cleaning & Waste Disposal
Consulting
Depreciation
IT Software and Consumables
Vehicle Expenses
Postage
Printing and Stationery
Repairs and Maintenance
Training
Subscriptions
Total		 Direct
Support Governance
2022 Total
£
£
£
5,892
0
0
5,892
0
0
0
0
22,605
0
0
22,605
13,025
0
0
13,025
0
0
0
0
9,900
0
0
9,900
0
0
0
0
456
0
0
456
0
0
0
0
0
1,400
760
2,160
120
0
0
120
5,566
0
0
5,566
9,021
0
0
2,172
0
0
0
0
302
0
0
302
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
37
374
0
744
67,257
1,774
760
69,791

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The Hive Cornwall Charity Number 1187981 Annual Report 2022

7. Net outgoing resources for the period

Net outgoing resources is stated after charging

Independent examiners remuneration

2022 Total 2021 Total £ £ 760 300

8. Trustee Remuneration

No Trustee received any remuneration for acting as a trustee during the current year. No Trustees were paid any expenses during the current year.

9. Employees

Employment costs 2022 Total 2021 Total £ £ Wages and salaries 0 Employee Numbers 2022 Total 2021 Total Charitable Activities 0

No employee received emoluments of more than £60,000

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The Hive Cornwall Charity Number 1187981

Annual Report 2022

10. Creditors: amounts falling due within one year

Accounts Payable 2021
2021
£
£
11,698
16,096
11,698
16,096

11. Debtors and Prepayments

Accounts Payable 2022
2021
£
£
137
0
137
0

12. Related Party transaction

There were no related party transaction in the period.

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The Hive Cornwall Charity Number 1187981

Annual Report 2022

13. Tangible Fixed Assets

13. Tangible Fixed Assets
Leasehold Plant &
Motor		 Total
Improvements Machinery
Vehicles
£ £ £ £
Cost
At 1 April 2021 0 0 0 0
Additions 1,824 31,747 126,979 160,550
Disposals 0 0 0 0
Transfers 0 0 0 0
At 31 March 2022 1,824 31,747 126,979 160,550
Depreciation
At 1 April 2021 0 0 0 0
Provided in Year 101 8,315 605 9,021
On Disposals 0 0 0 0
At 31 March 2022 101 8,315 605 9,021
Net book value at 31 March 2022 1,723 23,432 126,374 151,529
Net book value at 1 April 2021 0 0 0 0
14. Analysis of net assets between funds
Current Period Unrestricted Restricted Total
Funds Funds Funds
£ £ £
Fund balances as at 31 March 2022 as represented
by:
Tangible Fixed Assets 0 151,529 151,529
Current Assets 45,799 45,023 90,822
Current Liabilities and provisions (11,698) 0 (11,698)
Total 34,101 196,552 230,653
Unrestricted Restricted Total
Previous Period Funds Funds Funds
£ £ £
Fund balances as at 31 March 2021 as represented
by:
Tangible Fixed Assets 0 0 0
Current Assets 49,348 14,176 63,524
Current Liabilities and provisions (16,096) 0 (16,096)
Total 33,252 14,176 47,428

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The Hive Cornwall Charity Number 1187981 Annual Report 2022

15. Analysis of Unrestricted Funds

At 1 April Incoming Outgoing Transfers At 31 March
2021 Resources Resources 2022
£ £ £ £ £
Unrestricted 33,252 849 0 0 34,101
Fund
At 14 Incoming Outgoing Transfers At 31 March
February Resources Resources 2021
2020
£ £ £ £ £
Unrestricted 0 33,252 (0) 0 33,252
Fund

16. Analysis of Restricted Funds

At 01 April Incoming Outgoing Transfers At 31 March
2021 Resources Resources 2022
£ £ £ £
Big Lottery- Revenue fund 14,176 0 14,176 0 0
for provision of services and
organisational development
COMF-Cornwall Council 0 251,167 54,615 196,552
Sustainable Food Places- 0 1,000 1,000 0 0
partnership development
14,176 252,167 69,791 0 196,552

Of the £196,552 restricted reserves £151,528 is a depreciation reserve for assets purchased with restricted funds. The remaining £45,024 is cash held for future delivery and services.

At 14 Incoming Outgoing Transfers At 31 March
February Resources Resources 2021
2020
£ £ £ £
Big Lottery- Revenue fund 0 100,000 85,824 0 14,176
for provision of services and
organisational development
0 100,000 85,824 0 14,176

Of the £14,176 restricted reserves £14,176 is cash held for future delivery and services

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The Hive Cornwall Charity Number 1187981 Annual Report 2022

17. Reconciliation of net income/(expenditure) to net cash flow from operating activities

operating activities
2022 2021
£ £
Net income/(expenditure) for the reporting period (as per the 183,225 47,428
statement of financial activites)
Adjustments for:
Depreciation Charges 9,021 0
(Gains)/Losses on investments 0 0
Dividends, interest and rents from investments 0 0
Loss/(profit) on the sale of fixed assets 0 0
Increase/(decrease) in provision for liabilities 0 0
(Increase)/decrease in debtors (137) 0
Increase/(decrease) in creditors (4,398) 16,096
Net cash provided by (used in) operating activities 187,711 63,524

18. Analysis of cash and cash equivalents

2022 2021
£ £
Cash in hand 90,685 63,524
Total cash and cash equivalents 90,685 63,524

20