ANNUAL REPORT 2022
OBJECTIVES AND ACTIVITIES
Charitable Objectives
As Trustees we want to help to create a space that is for the community by the community.
We want the house and garden to be a place where people of all ages feel welcome and gain a sense of belonging and purpose. A place to ‘breathe’ and make time for one another in a world which can feel stressful and a bit lonely at times.
People from the local community have already come up with lots of exciting ways the space could be used.
The key objectives of the charity, as set out in our governing document, are shown below.
Promoting wellbeing
To promote the wellbeing of residents, without distinction, in the Stirchley/Hazelwell/Kings Heath area of Birmingham.
Building community
To work with others to improve all aspects of life (social, mental, physical, spiritual, and educational) and to foster community spirit for the achievement of these and other charitable objects.
Creating space
To operate a community facility in furtherance of the charitable objects.
Building plan
The main thrust of our work during 2022 was to raise finances, complete the ground floor works on the premises that DLCA own and continue to make positive connections with local people. The building will serve as the main base for the charity objectives. As such most activities are focused around the building renovation at this stage with full activities beginning at the house at the beginning of 2023.
Ensuring our work delivers our aims
We will review our aims, objectives, and activities each year. This review looks at what we achieved and the outcomes of our work in the previous 12 months. The review outlines at the success of each key activity and the benefits they have brought to those groups of people we are set up to benefit.
The review also helps us ensure our aims, objectives and activities remained focused on our stated purposes. We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aim and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set.
The focus of our work
The community centre is a key part in the delivery of our charitable objectives and, as such, we have continued to redevelop the building and garden space. Despite setbacks with availability of trades and the discovery of further problems with the building, we have continued to make progress with the refurbishment project.
Although the building has not been in use, we were still been able to welcome local people into the garden for our Regrowth Project and volunteers have also been helping with the safer aspects of the refurbishment (such as filling skips, sanding walls, and various social engagement activities).
During the year we:
-
completed 95% of the refurbishment of the ground floor
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connected with local people in partnership with local charity in tending to the raised beds with edible perennials and ten fruit trees
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completed first- and second-fix plumbing on the ground floor including a new boiler and heating system
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completed first- and second-fix electrics on the ground floor including a security system
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worked safely with volunteers in- and outside the building
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expanded our social media presence to over 700 local people
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planned the expansion of our Board of Trustees
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applied for over grants to finance the project and made plans to grow a monthly supported base
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successfully secured funding to run a Warm Space project as soon as the building is open
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successfully secured £48,000 funding from the National Lottery to enable the staffing and delivery of the first year of opening
How our activities deliver public benefit
In line with our Charitable Objectives, we have promoted the wellbeing of residents , without distinction, in the Stirchley/Hazelwell/Kings Heath area of Birmingham. This has been achieved through volunteer engagement in the renovation of the building and the Regrowth Project in the garden space.
We have sought to build a community network of neighbours and local people through our Facebook page and through connecting in the activities in and around the building. Positive messages and connections online at this stage helps to improve life and will build a foundation for community engagement when the building is fully operational.
We have prioritised the creation of a space that will be of great benefit to the local community. We have seen first-hand how important this space is to people and how much they are looking forward to utilising the space in the future.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number
1187905
Registered office
171 Pineapple Road Birmingham B30 2SY
Trustees
Mr C Clayton (Chair) Mr J Rattley Mr G Parker Mr M Williams
Bank
Account number: 6724612400 Sort code: 08-92-99 Account type: COOPERATIVE (COMMUNITY DIRECT) Account name THE DADS LANE COMMUNITY ASSOCIATION
STRUCTURE, GOVERNANCE AND MANAGEMENT
Organisational structure
The organisation currently has four trustees with no staff.
Governance
Governance is by plies created by the trustees for the management of the charity and house.
Volunteers
There are currently no fulltime volunteers but teams of people helping with various projects on an ad-hoc basis.
Key Management Remuneration
None.
Risk Management
The trustees have a policy in place for risk management.
Data Protection and GDPR
Data Protection and GDPR policies are followed for the collection of data both online and in the premises.
FINANCIAL REVIEW
Budget and Costs
As the house is currently being renovated there are no ongoing cost for the running of the premises. The budget we are focused on in the money needed to renovate the building. This will be done in three stages:
Phase 1 Ground Floor Budget £80,000 Phase 2 Second Floor Budget £50,000 Phase 3 Third Floor Budget £30,000
As such each phase will begin once we have raised enough money or pledges from grant making organisations.
Reserves Policy
The current reserves policy is based around the poverty as a significant asset. Any costs invested in the house will be monitored against equity value.
Going Concern
The trustees have a reasonable expectation that the company has adequate resources to continue in operational existence for the foreseeable future. Thus, they continue to adopt the going concern basis for accounting in preparing the annual financial statements.
FUTURE PLANS
House Renovation
The plans for 2023 are to open the ground floor of the community centre in order to begin to welcome people from the community and fulfil our charitable objectives.
Management Report
Dads Lane Community Association For the period ended 31 December 2022
Prepared on 3 October 2023
For management use only
Table of Contents
Financial Activities...........................................................................................................................................3 Balance Sheet .................................................................................................................................................4
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Financial Activities
January - December 2022
| Financial Activities January - December 2022 |
|
|---|---|
| Total | |
| INCOME | |
| Donations and legacies | 10,805.38 |
| Grants | 10,000.00 |
| Grants - Restricted | 38,750.00 |
| Sales | 480.00 |
| Total Income | 60,035.38 |
| COST OF SALES | |
| GoCardless Charges | 88.37 |
| Total Cost of Sales | 88.37 |
| TOTAL | 59,947.01 |
| EXPENDITURES | |
| Building Renovation Project | 54,790.23 |
| Business Rates | 209.92 |
| Insurances | 2,796.88 |
| Office/General Administrative Expenses | 1,372.80 |
| Other Professional Services | 1,550.40 |
| Personnel (Contractors) | 5,400.00 |
| Projects | 917.40 |
| Raising funds | 2,664.00 |
| Utilities | |
| Electricity | 351.63 |
| Gas | 26.53 |
| Water Rates | 126.57 |
| Total Utilities | 504.73 |
| Total Expenditures | 70,206.36 |
| NET OPERATING INCOME | -10,259.35 |
| NET INCOME/(EXPENDITURE) | £ -10,259.35 |
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Dads Lane Community Association
Balance Sheet
As of December 31, 2022
| Balance Sheet As of December 31, 2022 |
|
|---|---|
| Total | |
| FIXED ASSET | |
| Tangible assets | |
| Buildings | 400,000.00 |
| Fixtures and Fittings Cost | 2,172.45 |
| Total Tangible assets | 402,172.45 |
| Total Fixed Asset | 402,172.45 |
| CASH AT BANK AND IN HAND | |
| Dads Lane Community Association (0722) | 0.02 |
| Dads Lane Community Association (4520) | 130.27 |
| THE DADS LANE COMMUNITY ASSOCIATION | 37,323.70 |
| Total Cash at bank and in hand | 37,453.99 |
| NET CURRENT ASSETS | 37,453.99 |
| NET CURRENT ASSETS(LIABILITIES) | 37,453.99 |
| TOTAL ASSETS LESS CURRENT LIABILITIES | 439,626.44 |
| TOTAL NET ASSETS (LIABILITIES) | £439,626.44 |
| CHARITY FUNDS | |
| Opening Balance Equity | 404,759.83 |
| Retained Earnings | 45,125.96 |
| Surplus/(Deficit) | -10,259.35 |
| Total Charity funds | £439,626.44 |
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Dads Lane Community Association
Re: Letter for Charities Commission
From: Krissy Hodges | krissy.hodges@youngpeoplefirst.org.uk
Wednesday 25 Oct, 15:10
To: Steve Squires | hellostevesquires@gmail.com
Dear Sirs,
My name is Kristina Hodges and I have over 20 years experience working in Finance Departments for various companies from large international companies to SME's and now in the Charity sector.
I have been asked to look over the Financial Activities for the Charity Dads Lane Community Association (Reg No 1187905) up to 31st December 2022
I can confirm that the charity has a positive Balance Sheet with total Net Assets of over £439K which includes £37,453.99 cash in bank.
The total Income was £60,035.38 made up of regular donations and grants - 50% of the grant money is Restricted for specific projects.
The Total Expenditure was £70,294.73, including £54,790.23 on the Building Renovation Project - so this has made a total deficit of just over £10k for this financial year.
The average monthly expenses is approx £1,285 so if the Charity did not receive any more donations/grants for the foreseeable then the cash in Bank would still cover the running costs for over 2 years.
To conclude, considering that this past year has been financially difficult for everyone, especially charities - Dads Lane Community Association is in a good financial position now and for the future.
Yours Faithfully Kristina Hodges
Jubilee House, Westlea Road, Leamington Spa, Warwickshire, CV31 3JE, 01926 450156
Registered in England. Company Limited by Guarantee #3201917. Registered Charity #1056035
The information in this email is confidential and may be legally privileged. It is intended solely for the use of the addressee(s). If you are not the intended recipient please delete. Any views expressed in this email are those of the individual sender, except where the sender specifically states them to be the views of the charity.