## KIDDIES WORLD ## Annual General Meeting 2022 **Date:** 26[th] September 2022 **Time:** 18:00 **Location:** Public Online Meeting ## Attendance List - Mavis Davis ( **Chairperson** ) - Tabitha Large ( **Sectary** ) - Robert Morrison ( **Treasurer** ) - Milk Morrison ( **Payroll & HMRC** ) - Vera Morrison ( **Founder Member** - Emma ( **Kiddies World Manager** ) - Bec ( **Kiddies World Play Worker** ) - Lindsey Biddle ( **Kiddies World Play Worker** ) - Helen Prince - Leah Corbett - Lianne Wilkins - Dawn Evens - Vicky Griffiths ## Apologies - Christen Griffiths ( **Responsible Person** - Lisa Williams ## AGM Declaration The 2022 has sufficient members to declare this meeting **VALID** and all elections will stand. ## Approval of 2021 AGM Minute Following the 2021 AGM copies of the minuets where distributed to everyone in attendance. A second copy was resent ahead of the 2022 AGM to all committee members. ## Comments: - RM – Section 9 of the minutes contained reference to personal information that should been ither removed, hidden or depersonalised. - EM – This information was important and confirmed with individual before publication. **Proposer:** Mavis **Seconded:** Emma **Rejection:** _**{None}**_ **26[th] September 2022 Page 1 | 5** **Kiddies World Ver: 1.0** **AGM - Meeting Minutes** ## Chairpersons Report Kiddies World Chairperson opened by welcoming everyone to the meeting and explaining how attending this public AGM help Kiddies World shape its future and continue to develop. Mavis then went on to explain about the staff changes and welcome the new team. Finally, she spoke about how Kiddies World has focused on staff training this year, to help maintain the exacting standards parents expect from Kiddies World. ## Secretary’s Report The secretary thanked everyone for their help over the year and reported that she had no significant items to issues to report. ## Financial Report ( _**Data taken from the annual accounts**_ ) ## Account Report 2020/21 ## _Turnover_ **----- Start of picture text -----**
Accounts 2021 2020
Subs Payments £15,848 £11,689
Early Entitlement, Assisted Places & Flying Start £64,225 £53,841
Fund Raising £324 £41
HMRC – Job Retention Scheme £2,829 £9,783
Sub Total £83,226 £75,354
**----- End of picture text -----**
## _Administration Expenses_ **----- Start of picture text -----**
Accounts 2021 2020
Wages & Salaries £64,505 £61,315
Staff Pension Costs £4,600 £3,278
Staff Training £429 £256
Uniform Costs £670 £82
Insurance & Membership £673 £430
Lighting & Heating £1,990 -
Cleaning - £593
Repair & Maintenance £7,126 £945
Consumables £1,442 £1,222
Printing, Postage & Stationary £120 £136
Telephone £729 £602
Accounts & Professional Fees £276 £304
Sundry Expenses £42 £159
Toys & Equipment £4,181 £1,005
Depreciation £163 £181
Sub Total (£68,946) (£70,510)
**----- End of picture text -----**
**26[th] September 2022 Page 2 | 5** **Kiddies World Ver: 1.0** **AGM - Meeting Minutes** ## _Accounts Overview_ **----- Start of picture text -----**
Accounts 2021 2020
Turnover ( Table 1 ) £83,226 £55,354
Administration Expenses ( Table 2 ) (£86,946) (£70,510)
Operating (Loss) / Profit (£3,720) £2,844
Other Income ( Bank Interest ) £2 £6
Years Net (Loss) / Profit (£3,718) £4,852
**----- End of picture text -----**
## _Overview_ **----- Start of picture text -----**
Accounts 2021 2020
Fixed Assists ( Tangible Assists ) £112 £275
Current Assists ( Cash at Bank/In-Hand ) £22,038 £25,593
Net Current Assists £22,038 £25,593
Capital Account £25,868 £21,016
Profit/Loss ( Table 3 ) (£3,718) £4,852
Total £22,150 £25,868
**----- End of picture text -----**
## Current Position 2021/22 ## _Bank Accounts_ **----- Start of picture text -----**
Accounts 2021 2022
Current Account £4668 £3065
Savings Account £20,252 £25,262
Other Cash Holding n/a £403
Session Numbers
Sessions 2021 2022
Rap Around 23 16
Flying Start 0 6
Paying ( 30h ) 16 12
Paying 6 9
Early Education ( Jan-23 ) 6 9
Sessions 2021 2022
Staff Numbers ( Non-Funded ) 6 6
Staff Numbers ( Funded 1-to-1 ) 0 1
Children Numbers 29 36
**----- End of picture text -----**
**26[th] September 2022 Page 3 | 5** **Kiddies World Ver: 1.0** **AGM - Meeting Minutes** ## Committee Elections All current postholders stood for re-election. No other nomination was received ahead of the meeting nor called out during the election. ## Election Results _Chairperson_ |Election Results
_Chairperson_|| |---|---| |**Nominated:**
**Proposer:**|Mavis Davis
Mike| |**Seconded:**|Tabitha| _Secretary_ |_Secretary_|| |---|---| |**Nominated:**
**Proposer:**|Tabitha Large
Mavis| |**Seconded:**|Mike| _Treasurer_ |**Nominated:**
**Proposer:**|Robert Morrison
Tabitha| |---|---| |**Seconded:**|Mavis| **Note:** The position of “ **Payroll & HMRC** ” was not up for election, as this position requires the postholder to registered with HMRC. Mr Mike Morrison a founder member of Kiddies World currently is our nominated person. ## AOB - **Emma** – Requested that the new committee investigate the possibility of recruiting a part time office administrator to help with basic admin tasks and a backup play worker in the setting. `o` A business plan should be prepared and presented to the committee for consideration - **Robert** – Preposed to restructure key staffs pay method to a fixed monthly payment with an annual adjustment, feedback from staff during exiting interviews. - A business plan should be prepared and presented to both the committee and staff for consideration - **Robert** – During the next year Kiddies World should focus on: - Reviewing its Staff Succession Planning. - Update and amend it Data Protection policy to include a password register and data storage methods. - Introduce regular communication to stakeholders, including methods of feedback and discussion forums. - Need to increase our precents in the local community, including utilising free social media platforms. **26[th] September 2022 Page 4 | 5** **Kiddies World Ver: 1.0** **AGM - Meeting Minutes** - **Mike** – Asked how we are monitoring costs to prevent losses in 2022? - **Robert** – We have introduced a new cashflow forecasting tool that will track income and expenditure over the year. This tool should allow us to forecast our position giving us a better view of our finances. ## Meeting Closed The chairperson thanked everyone for attending the AGM, before closing the meeting at 18:30. Dates for the next meeting will be published by our secretary in due course. **26[th] September 2022 Page 5 | 5** **Kiddies World Ver: 1.0** **AGM - Meeting Minutes** ## **KIDDIES WORLD** ## **UNAUDITED ACCOUNTS** **FOR THE YEAR ENDED 31 DECEMBER 2021** ## **KIDDIES WORLD** ## **CHARTERED ACCOUNTANTS' REPORT TO THE PROPRIETOR ON THE UNAUDITED ACCOUNTS OF KIDDIES WORLD** This report is made to the Charity's Board of Trustees, as a body, in accordance with the terms of our engagement. Our work has been undertaken so that we might compile the financial statements that we have been engaged to compile, report to the Charity's Board of Trustees, that we have done so, and state those matters that we have agreed to state to them in this report and for no other purpose. to the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Charity and the Charity's Board of Trustees, as a body, for this report. You have approved the accounts for the year and have acknowledged your responsibility for them and for providing all information and explanations necessary for their compilation. We have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the accounts. ## **Morris Cook** 10 May 2022 **Chartered Accountants** Bryn Estyn East Street Llangollen LL20 8RB - 1 - ## **KIDDIES WORLD** ## **DETAILED TRADING AND PROFIT AND LOSS ACCOUNT** _**FOR THE YEAR ENDED 31 DECEMBER 2021**_ |**Turnover**
Subs
Early entitlement, assisted places and flying start
Fund raising
HMRC job retention scheme
**Administrative expenses**
Wages and salaries
Staff pension costs
Staff training
Uniform costs
Insurance and membership
Light and heat
Cleaning
Repairs and maintenance
Consumables
Printing, postage and stationery
Telephone
Accountancy and professional fees
Sundry expenses
Toys and equipment
Depreciation
**Operating (loss)/profit**
**Other income**
Bank interest received
**Net (loss)/profit for the year**|**2021**
**£**
**£**
15,848
64,225
324
2,829
83,226
64,505
4,600
429
670
673
1,990
-
7,126
1,442
120
729
276
42
4,181
163
(86,946)
(3,720)
2
4.47%
(3,718)|**2020**
**£**
**£**
11,689
53,841
41
9,783
75,354
61,315
3,278
256
82
430
-
593
945
1,222
136
602
304
159
1,005
183
(70,510)
4,844
8
6.44%
4,852| |---|---|---| - 2 - ## **KIDDIES WORLD** ## **BALANCE SHEET** ## _**AS AT 31 DECEMBER 2021**_ |**2021**
**Notes**
**£**
**Fixed assets**
Tangible assets
**1**
**Current assets**
Cash at bank and in hand
22,038
**Net current assets**
**Total assets less current liabilities**
**Capital account**
At 1 January 2021
(Loss)/Profit for the year|**2020**
**£**
**£**
112
25,593
22,038
22,150
25,868
(3,718)
22,150|**£**
275
25,593| |---|---|---| |||25,868| |||21,016
4,852| |||25,868| In accordance with the engagement letter, I approve the accounts set out on pages 3 2 to 5. I acknowledge responsibility for the accounts and for providing Morris Cook with all information and explanations necessary for its compilation. Emma Davies Date : 5 March 2022 - 3 - ## **KIDDIES WORLD** ## **NOTES TO THE ACCOUNTS** _**FOR THE YEAR ENDED 31 DECEMBER 2021**_ ## **1 Tangible fixed assets** |**Tangible fixed assets**|| |---|---| |**Plant,**
**machinery &**
**computer**
**equipment**
**Fixtures,**
**fittings &**
**equipment**
**£**
**£**
**Net book value**
At 1 January 2021 & at 31 December 2021
234
224
**Depreciation**
At 1 January 2021
116
67
Charge for the year
116
47
At 31 December 2021
232
114
**Net book value**
At 31 December 2021
2
110
At 31 December 2020
118
157|**Total**
**£**
458| ||183
163| ||346| ||112| ||275| - 4 - ## **KIDDIES WORLD** ## **UNAUDITED ACCOUNTS** **FOR THE YEAR ENDED 31 DECEMBER 2021** ## **KIDDIES WORLD** ## **CHARTERED ACCOUNTANTS' REPORT TO THE PROPRIETOR ON THE UNAUDITED ACCOUNTS OF KIDDIES WORLD** This report is made to the Charity's Board of Trustees, as a body, in accordance with the terms of our engagement. Our work has been undertaken so that we might compile the financial statements that we have been engaged to compile, report to the Charity's Board of Trustees, that we have done so, and state those matters that we have agreed to state to them in this report and for no other purpose. to the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Charity and the Charity's Board of Trustees, as a body, for this report. You have approved the accounts for the year and have acknowledged your responsibility for them and for providing all information and explanations necessary for their compilation. We have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the accounts. ## **Morris Cook** 10 May 2022 **Chartered Accountants** Bryn Estyn East Street Llangollen LL20 8RB - 1 - ## **KIDDIES WORLD** ## **DETAILED TRADING AND PROFIT AND LOSS ACCOUNT** _**FOR THE YEAR ENDED 31 DECEMBER 2021**_ |**Turnover**
Subs
Early entitlement, assisted places and flying start
Fund raising
HMRC job retention scheme
**Administrative expenses**
Wages and salaries
Staff pension costs
Staff training
Uniform costs
Insurance and membership
Light and heat
Cleaning
Repairs and maintenance
Consumables
Printing, postage and stationery
Telephone
Accountancy and professional fees
Sundry expenses
Toys and equipment
Depreciation
**Operating (loss)/profit**
**Other income**
Bank interest received
**Net (loss)/profit for the year**|**2021**
**£**
**£**
15,848
64,225
324
2,829
83,226
64,505
4,600
429
670
673
1,990
-
7,126
1,442
120
729
276
42
4,181
163
(86,946)
(3,720)
2
4.47%
(3,718)|**2020**
**£**
**£**
11,689
53,841
41
9,783
75,354
61,315
3,278
256
82
430
-
593
945
1,222
136
602
304
159
1,005
183
(70,510)
4,844
8
6.44%
4,852| |---|---|---| - 2 - ## **KIDDIES WORLD** ## **BALANCE SHEET** ## _**AS AT 31 DECEMBER 2021**_ |**2021**
**Notes**
**£**
**Fixed assets**
Tangible assets
**1**
**Current assets**
Cash at bank and in hand
22,038
**Net current assets**
**Total assets less current liabilities**
**Capital account**
At 1 January 2021
(Loss)/Profit for the year|**2020**
**£**
**£**
112
25,593
22,038
22,150
25,868
(3,718)
22,150|**£**
275
25,593| |---|---|---| |||25,868| |||21,016
4,852| |||25,868| In accordance with the engagement letter, I approve the accounts set out on pages 3 2 to 5. I acknowledge responsibility for the accounts and for providing Morris Cook with all information and explanations necessary for its compilation. Emma Davies Date : 5 March 2022 - 3 - ## **KIDDIES WORLD** ## **NOTES TO THE ACCOUNTS** _**FOR THE YEAR ENDED 31 DECEMBER 2021**_ ## **1 Tangible fixed assets** |**Tangible fixed assets**|| |---|---| |**Plant,**
**machinery &**
**computer**
**equipment**
**Fixtures,**
**fittings &**
**equipment**
**£**
**£**
**Net book value**
At 1 January 2021 & at 31 December 2021
234
224
**Depreciation**
At 1 January 2021
116
67
Charge for the year
116
47
At 31 December 2021
232
114
**Net book value**
At 31 December 2021
2
110
At 31 December 2020
118
157|**Total**
**£**
458| ||183
163| ||346| ||112| ||275| - 4 -