AGM Minutes 10/2/22 

## Attendees 

Mark, Heidi, Cara, Nicola, Becca, Angela, Tracy, Mandy - Apologies from Jayne 

## Previous minutes 

These were agreed and signed by Mark, Heidi and Cara 

## Resignation 

Simon has resigned as a Trustee and Volunteer – ACTION BECCA to remove from Charity commission 

## Incident in large hall 

Mark explained he had been to the VH to apologise, and this was accepted. The damage was minimal and repaired at no cost. It was identified that the person that caused the damage was from MMA not CYC but done in CYC time 

## Review of 2021 

Despite Covid the CYC performed exceptionally well, and membership grew slightly. 

The tuck shop was formed and is now well established and helps towards the income. 

We are in a good financial position, and it was agreed Heidi would provide an end of financial year report by the 31/3/22 – ACTION HEIDI 

More equipment was added such as the air hockey and items such as table tennis balls re stocked. 

A big thank you to all volunteers for all your efforts in 2021 

## Plans for 2022 

Mark gave his suggestions for 2022, which involved returning the CYC to what it was set up for, main points as follows 

- No pre CYC activities 

- Hours to change to 17:45 – 19:00 Juniors and 19:10 – 20:30 seniors - with 10 minutes either side to set up/put away 

- Use the large hall twice a month for indoor tennis/dodge ball or any other activity felt would improve the overall experience 

- Cook own pizza/chips each week to save on costs 



- - keep “subs” at £2 

After a discussion it was agreed this was the best way forwards 

## Roles 2022 

Chair – Mark 

Finance – Heidi 

Secretary – Becca – big thanks to Cara for doing this since we started 

Purchase of tuck/drinks – Tracy (1) Heidi (2) 

Garden upkeep/planting – Cara (1) Mandy (2) – weekly check of grounds bear in mind the large bed on the right and step style on the right is pre schools 

Equipment upkeep /replacement – Mandy (1) Nicola (2) 

Safeguarding - Mandy (1) Cara (2) 

Social – Angela (1) Cara (2) – Posts to go on Tuesday/Thursday/Friday 

Events (if we decide later in the year, we want to do them) – Jayne (1) Nicola (2) 

## **Mark stressed that each person needs to ensure they do the task and report when done so we know we are “on top” at all times** 

## Monitoring/development 

We should all step in if a member is likely to damage equipment/behave in an inappropriate manner 

The “rota” will now come out with an L next to one name – they are the “lead” that night to ensure smooth running 

It was agreed the younger volunteers should be getting more of our support to develop their skills and the “lead” will be responsible for this 

## A.O.B 

Heidi to supply details of online Hygiene course and all member to complete this before the end of March – ACTION HEIDI THEN ALL 

Consideration for extra events at the CYC around either Easter or Summer – ACTION MARK ONGOING 

First aid certificates to be given out and contact to be made with CO OP to see if they want to hand them out – ACTION MARK 

New table tennis bats are required – ACTION MARK 

Audio equipment and air hockey need PAT testing – ACTION TRACY 

Cancel the ART class – ACTION BECCA DONE 



The “lead” to ensure members (especially quieter ones) are not sitting on their own and have a good opportunity to participate – ACTION “LEAD” EACH WEEK 

New recruits from primary school to be approached wc 13/6 – ACTION ANGELA 

Should a senior wish to bring one or two friends from outside of the area they can, one week “taster” free of charge or if they have a “sleep over” – then if they want to come back, they join 

Mark to contact CO OP re the current funding to see if it can be used for something other than music – ACTION MARK – DONE, SIMON REMOVED, BECCA ADDED AND ASKED IF FUNDS CAN BE USED FOR GARDEN/EQUIPMENT 

New “pack” to be developed for the “lead” each week. Kept in the locked cupboard – ACTION BECCA 

THE NEXT MEETING WILL BE HELD ON THE WEDNESDAY 8[TH] JUNE 



return 1/4/21-31/3/2022 

subs taken from members council grant xmas party ticket Tuck shop payment to cullingworth village hall food for the year xmas party services 

services 02/14/2022 MMA - £150 11/11/2021 Upkeep garden - £700.00 11/09/2021 first aid - £150.00 



|money in|money out|hall|balance|
|---|---|---|---|
||||4778.53|
|£4,500|||9278.53|
|£500|||9778.53|
|76|||9854.53|
|145|||9999.53|
||£2,430||7569.53|
||£3,060||4509.53|
||£300||4209.53|
||£1,000||3209.53|
||||3086.94|
||||122.59|





## notes 

£2 a week for 45 weeks from 50 members £500 received from Cullingworth council £2 x 38 members sweets sold at xmas party £54 a week for 45 weeks pizza's for members £68 a week for 45 weeks food and sweets see below bank balance as at 31/3/2022 in petty cash