## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**1**|**2**|**4**|**4**|**4**|**4**|**3**|**1**|**1**|**2**|**2**|**4**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||||| |**Section A**|||**Reference and administration**|||||||**details**|||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||||||||||||||| ||||1st Chopwell Scout Group||||||||||||| ||||||||||||||||| ||||||||||||||||| ||||||||||||||||| ||||1|1|8|7|8|4|1||||||| ||||1
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5||||||||||||| ||||Lenin Terrace||||||||||||| ||||Chopwell||||||||||||| ||||Tyne & Wear||||||||||||| ||||Postcode||||||NE17 7EN||||||| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||James Houghton|Chair|| ||Jenny Stubbs|Treasurer|| ||Judith Alderson|Secretary|| ||Brian Stubbs|Lead Volunteer|| ||Donna Ion||| ||Jamie Ion||| ||Jon Morris||| ||Alistair Clamp||22/10-31/12| ||Bryan Ion||01/01-22/10| ||Sally Duffy||01/01-22/10| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (14 September 2024) ## **Section B** ## **Structure, governance and management** |Description of the charity’s trusts
(e.g. trust deed, constitution)
Type of governing document
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted|| |---|---| ||The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 6 Trustees and meets every 6 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life. 2 LT700001 (14 September 2024) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to equipment. The Group has sufficient insurance
in place to mitigate against permanent loss, and on a new
for old basis.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of trustees / leaders. The group is totally
reliant upon volunteers to run and administer the activities of
the group. If there was a reduction in the number of leaders
to an unacceptable level in a particular section or the group
as a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 4 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.| 3 LT700001 (14 September 2024) |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|| |---|---| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||2024 was a busy year for us. We had a large grant from the
Youth Investment Fund to allow a new accessible toilet,
solar panels, heating and insulation. This has improved our
building for the future. Our ~40 members have attended
weekly meetings, undertaken camps and joined in with
district, county and national events.| 4 LT700001 (14 September 2024) |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|The Group held reserves of approximately £20,000 against
this at year end. This is above the level/below required for
operating expenses. However this can be explained by grant
funding remaining in the account due to be paid in January
2025.
**Reserves Policy**
The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustee Board considers that the group should hold a
sum equivalent to 12 months running costs, circa £2000.| ||| ||| Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising); The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. • how expenditure has supported the key The Group Trustee Board regularly monitors the levels of objectives of the charity; bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. • investment policy and objectives; The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. **Section F Other Optional Information** 5 LT700001 (14 September 2024) Plans for future periods (details of any significant activities planned to achieve them) Spend remaining grant funding and donations on kitchen and improved outdoor space. Continue to run a great programme for our young people. 6 LT700001 (14 September 2024) ## **Section G** ## **Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||James Houghton||||||JennyStubbs| ||||||||| ||Chair||||||Treasurer| ||D
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Y||||||| ||D|D|M|M|Y|Y|| 7 LT700001 (14 September 2024) ## **1st Chopwell Scout Group** _**1st January 2024 - 31st December 2024 Accounts**_ |**Receipts and Payments**||**Page 1**| |---|---|---| |**Fund Raising**
**Activities**
Sale of GroupScarves
Gift Aid HMRC
Beaver Picnic
Confido Scout Camp
Radio Hire
Youth Investment Fund
District Pantomime
Night Hike
Pete SwinneyTrophy
District Cub Camp
Beaver/Cub BigDayOut
Christmas Raffle
Christmas Crash
**Sub total**
EasyFundraising
**Donations, legacies & similar income**
Donations
**Sub total**
**Receipts**
Amazon Smile
Groundworks(Tesco)
**Sub total**
Savings Account Interest
**Investment Income**
Membershipsubscriptions
**Sub total**
**Grants**
**Sub total**
GroupMerchandise
Gateshead Council PlanningPermission Refund
Cubboree
Kayaking
Winter CampFees
Solar Panel Export
**_Total receipts_**|**Unrestricted funds**
**2024**
£
3,270.00
5465.25
8,735.25
0.00
43,917.50
740.30
44,657.80
57.34
0.00
40.00
97.34
405.00
459.00
0.00
25.00
205.00
0.00
0.00
0.00
380.00
0.00
40.00
326.00
431.00
825.00
81.15
293.00
3,470.15
102.20
102.20
57,062.74|**Unrestricted funds**
**2023**
£| |||| |||3,190.00| |||320.53| |||3,510.53| |||| |||| |||1,482.00| |||0.00| |||741.22| |||2,223.22| |||| |||| |||105.33| |||49.11| |||44.50| |||198.94| |||| |||| |||0.00| |||610.50| |||66.00| |||40.00| |||445.00| |||120.00| |||409.00| |||54.00| |||540.00| |||40.00| |||0.00| |||0.00| |||0.00| |||0.00| |||0.00| |||0.00| |||2,324.50| |||| |||| |||80.65| |||80.65| |||| ||57,062.74|8,337.84| ## **1st Chopwell Scout Group** _**1st January 2024 - 31st December 2024 Accounts**_ |**Receipts and Payments Continued...**|||**Page 2**| |---|---|---|---| |**Misc Payments**
Cub Scout Blaydon District Fees
**Sub total**
Confido CampFees Scouts
Consumables
Christmas Crash
**_Total payments_**
**_Net of receipts / (payments)_**
**Transfers between funds**
PoppyWreath
**Sub total**
**Payments**
Insurance
**Total last year end**
**_Total Cash funds this year end_**
Christmas Raffle
Cubboree
Halloween Party
Electricity
Water
Premises Maintenance
LotteryLicence
Trainingand Competitions Pete SwinneyTrophy
Beaver/Cubs Fees BigDayOUT/Picnic
District Pantomime
Premises Improvements
**Sub total**
**Events & Activities**
**Premises/ Improvements**
Miscellaneous
Winter Cub / Scout Camp
Flo Gas
Night Hike
Membershipsubscriptionspaid to District
**Charitable Payments**
**Sub total**
Group,Scout,Cub and Beaver Programmes
KayakingFees
New Equipment Purchases|**Unrestricted funds**
**2024**
£
1,224.00
1,224.00
822.23
530.84
266.00
76.88
863.00
44,573.50
47,132.45
1,119.43
0.00
459.00
40.00
0.00
166.23
30.00
0.00
336.00
0.00
0.00
445.00
0.00
0.00
450.00
817.51
3,863.17
21.03
188.47
209.50||**Unrestricted funds**
**2023**
£| ||||| ||||1,455.00| ||||1,455.00| ||||| ||||| ||||466.45| ||||247.67| ||||215.64| ||||270.64| ||||384.00| ||||0.00| ||||1,584.40| ||||| ||||| ||||538.60| ||||35.57| ||||610.50| ||||120.00| ||||20.00| ||||40.00| ||||30.00| ||||1,589.83| ||||0.00| ||||445.00| ||||149.00| ||||540.00| ||||72.05| ||||52.60| ||||0.00| ||||0.00| ||||4,243.15| ||||| ||||| ||||0.00| ||||236.24| ||||236.24| ||||| ||52,429.12||7,518.79| ||4,633.62||819.05| ||0.00||0.00| ||17,154.57||16,335.52| ||21,788.19||17,154.57| _**1st January 2024 - 31st December 2024 Accounts**_ ## **1st Chopwell Scout Group** |**Statement of assets and liabilities at 31 December 2024**|**Statement of assets and liabilities at 31 December 2024**|**Statement of assets and liabilities at 31 December 2024**|**Statement of assets and liabilities at 31 December 2024**|**Page 3**| |---|---|---|---|---| |**Non Monetary assets**
**Cash funds**|Solar Panels & Battery
Badge Stock
Group Scarves
Fixtures & Fittings
Technology
Scout Trailer
Camping Equipment
Scout HQ
Current Account
Savings Account
**_Total cash funds_**
**Details**
Tents & Shelters
**Details**|**Unrestricted funds**
**2024**
£
12,439.87
9,348.32||**Unrestricted funds**
**2023**
£| |||12,439.87||7,908.45| |||9,348.32||9,246.12| |||21,788.19||17,154.57| |||Current value
127,839.00
1,500.00
1,271.25
35.66
383.19
38.70
68.42
20.00
8,347.50
Amount due||2023| |||||127,839.00| |||||1,500.00| |||||1,528.25| |||||164.70| |||||569.45| |||||140.61| |||||52.95| |||||45.00| |||||| |||||2023| |||||| ## **Liabilities** The above receipts and payments account and statement of assets and liabilities were approved by the Trustees and signed on their behalf by ||Signature|Print Name|Date of approval| |---|---|---|---| ||||| ||||| ||||| |**Notes to accounts**|||**Page 3**| £2500 Reserved towards 1 year of group running costs £1000 Reserved for group development / advertising / growth Group I report to the trustees on my eXa￿natiOn of the accounts of the Chopwell Scout Group for the year ended 31 Dec￿))er 2024. R•$pons￿lI￿￿•￿ and b•8iS 0£ r•port As the charity trustees of the Chopwell Scout Group you are iesponslble for the preparation of the accounts in accordance with the require￿entS of the Chaiities Act 2011 1.the Act, ). Eeport in re3pect of ]rLy examination of the ChoFwell Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my exarrination I have followed all the applicable Directions given by the Charity Co]trrission un¢Jer section 145151 Ib) of the Act. I have completed rny exajoination. I confixm that no ￿￿terIal ]tÉtters have come to ]ny attention in conneetion with the exa￿nation giving rne cause to believe that in any material respect: accounting Eecords were not kept in respect of the Chopwell Scout Group a5 required by section 130 of the Act." or the acCoL￿tS do not accotd with those records: or the accotsnts Ik> not ccryllply with the applicable requirements eoncerning the forn and content of accounts set out ￿ the Charitie5 IAccount$ and Reports) Regulations 2008 othÈE than any req￿lreTrent that the accounts give a 'true and fair View which is Dot a Trattet considered a5 part of an independent examination. I have no concerns and have ccone across no other matters in connection with the Èxarnination to attention should be drawn in this rewrt in order to enable a proper widerstanding of the accounts to be rea¢hed. Signed: Name: Graha]n Elder Address: I Cloverhill Drive, Crawcrook. Tyne and Wear. Date: 20 octoE￿r 2025