## **Trustees' Annual Report for the period**
Period start date Period end date 01 February 2023 31 January 2024
**From**
**To**
## Section A Reference and administration details
**Charity name** Dorset Disabled Canoe Unit
**Other names charity is known by Registered charity number (if any)** 1187830
DDCU
**Charity's principal address** Sea Cadet site Phoebe
Rugby Club Car Park, Iford Lane Christchurch, Dorset **Postcode BH6 5NF**
## **Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
Jonathon William Chairperson 1 Jan 2024 – 26 Mar Charity Members at the
1
Packer 2024 AGM.
Laura Morgan Treasurer Full Year Charity Members at the
2
AGM.
Jagdeep Jagpal Vice Chair Full Year Charity Members at the
3
AGM.
Natalie Laura Trustee Full Year Charity Members at the
Coates AGM.
Elizabeth May 1. Chairperson 1. 26 Mar 2024 – Charity Members at the
4 Watkins year end AGM.
2. Secretary
2. Full Year
Vince Clark Trustee Full year Charity Members at the
5
AGM.
6
7
8
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|**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|
|---|---|
|**Name**|**Dates acted if not for whole year**|
|See above.||
|||
|||
## **Names and addresses of advisers (Optional information)**
March **2012**
**TAR**
1
**Type of adviser**
**Name**
**Address**
None.
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance, and management**
## **Description of the charity’s trusts**
Type of governing document
CIO Association Model
- (eg. trust deed, constitution)
How the charity is constituted
Association
- (eg. trust, association, company)
Trustee selection methods
Elected by AGM
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
In 2023 the DDCU continued a period of stabilisation and refreshing of equipment thanks to a grant from the Sport England from a fund intended to help clubs return to their activities following the pandemic.
## **Funding**
We were given a generous donation of £122.50 from a legacy via Ringwood Canoe Club. Other fund-raising has been hampered by our lack of a Fundraising Officer, but we are working, albeit slowly, on a few applications, most importantly for a new container as the present one has several leaks and equipment is getting damaged as a result. We have also decided that we should have helmets to ensure the safety of members. We also need to improve our selection of kayaks and equipment to cater for a wider range of disabilities and enable future training for leaders/supporters as well as members wanting to improve skills.
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
The objective of Dorset Disabled Canoe Unit is the promotion of community participation in healthy recreation, and in particular but not exclusively among people with disabilities in the interests of social **Summary of the objects of the** welfare with the object of improving their conditions of life, by the **charity set out in its** provision of facilities for participating in canoeing and kayaking (“facilities” **governing document** means land, buildings, equipment, access to coaching and organising sporting activities).
March **2012**
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2
## **Paddling sessions**
The club enjoyed 9 out of the 11 planned fortnightly paddling sessions during this season (from April – September) with the 2 remaining sessions cancelled due to weather. Members have continued to use the new Kayaks provided through the grant from Sport England, which have offered greater stability on the water. We have done various routes including the “loops” both up and down river, and enjoyed ice-cream stops whilst listening to various festivities on the quay.
It is thanks to our volunteer leaders: Noel, Jon, Vince, Kevin, and Iain that these paddles have taken place. There has been a group of 8 disabled paddlers, most of whom have paddled regularly and we have also been able to offer opportunities to some new paddlers. Family carers also play a big part in the club, in supporting roles but some also enjoy the paddles too! On one occasion we had enough helpers to be able to split into two groups and therefore adapt the session to different members’ health and fitness. There was much fun to be had as the groups met one another at various points.
**Summary of the main activities undertaken for the** We had some shortage of leaders over the key holiday periods and put **public benefit in relation to** out a call to local canoe clubs for support. We had a great response from **these objects (include within** Ducks and Poole Harbour Canoe club which enabled us to keep to **this section the statutory** schedule. We are delighted that some of those volunteers have offered **declaration that trustees have** further help for the forthcoming season. **had regard to the guidance issued by the Charity Indoor Pool Sessions Commission on public** We had two pre-season pool sessions which were greatly enjoyed by the **benefit)** members, who were able to practice various skills, including rescuing each other. We are keen for more members to join such sessions in the future as they help with water confidence and enable leaders to practice rescues with the members. **Feedback** Feedback from the members has shown that they really appreciate the time that the volunteers give to run the paddles and that they have had a clear benefit not only on their physical fitness but also their mental health. **Social Events** Paula has kindly continued to arrange social events which have been enjoyed by members. We had a BBQ mid-season after a paddle, which raised valuable funds for the club. Unfortunately, a further BBQ planned for the final session was scuppered by heavy rain! We have also had a post-Christmas meal at the Trouville and a meal by the sea at the Durley Chine hotel. This has enabled us to keep in touch outside the paddling season and meet up with a wider group of supporters.
**Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
## **Policies**
All the current club policies are now on the website and any further changes (following review) will be agreed at the AGM.
## **Running the club**
We have a very committed group of volunteer Trustees, committee members and leaders. However, with young families and other clubs to manage, their time is at a premium. Therefore, we are very glad of the support that we have had on the water from other local clubs.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
As a group we try to support one another with all the tasks so that no one post is unduly time-consuming. However, we would really benefit from more support with administration, fund-raising, and organisation of social events.
## **The Future**
Having successfully returned to paddling following the pandemic, we are now keen to offer paddling opportunities to new members as well as developing new experiences for our regular members. As a result, we are planning a taster session in June and exploring options to paddle in other locations. We would like to continue to offer pool sessions as they are an excellent introduction for new paddlers as well as an opportunity for existing members to develop skills.
The general view of members is that we have a great location on the river which offers good options for sheltered water paddling. There is also parking. The use of toilets and availability of a shower at the rugby club has been an improvement. We should like to improve access to the water as the ramp is quite steep and are planning to explore options with the sea-cadet leaders who manage the site.
All in all, it was a good season; thanks to all members who make the experience of paddling with the club so enjoyable.
## Section D Achievements and performance
March **2012**
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4
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
- Re-election of Charity Trustees and key roles.
- - Planning paddles and events for the 2023 season. - 9/11 paddle events held in 2023 - Maintained volunteer training sessions via volunteer paddles and pool sessions. This enabled volunteers to practise and be able to support disabled members once sessions were held.
- - Site maintenance at the property to ensure access remained possible (cutting back foliage, securing storage racks for canoes, kayaks, and equipment) and general maintenance of all equipment.
- - AGM held on 26MAR23. - Holding trustee and committee meetings throughout the year.
March **2012**
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## **Section E Financial review**
A review of accounts was conducted at the AGM 26MAR24.
**Brief statement of the charity’s policy on reserves** It was agreed to maintain reserves to support ongoing costs of management.
**Details of any funds materially in deficit**
None.
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
None.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** _Elizabeth May Watkins Jagdeep Jagpal_ Jagdeep Jagpal **Full name(s)** Elizabeth May Watkins **Position (e.g., Secretary, Chair,** Trustee Trustee **etc) Date** 11/10/2024
March **2012**
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Dorset Disabled Canoe Unit (DDCU) No (if any)
1187830
Receipts and payments accounts
For the period 01/02/2023 31/01/2024
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
All Donations (inc Cash/Chq Deposits/ Amazon Europe Core and donation from another club) 285 - - 285
Legacies - - - -
Grants - - - -
Gross trading receipts - - - -
Receipts from fundraising activities(BBQ and lunches etc) 136 - - 136
Receipts from members towards Xmas Lunch 514 514
Gross trading receiptsn (membership & equipment use) 370 - - 370
Income from investments other than land or buildings - - - -
Rents from land & Buildings - - -
Gross Receipts from other Charitable activities - - -
Sub total (Gross income for AR) 1,305 - - 1,305
A2 Asset and investment sales, (see table).
None - - - -
- - - -
Sub total - - - -
Total receipts 1,305 - - 1,305
A3 Payments
Expenses for fundraising Activities: - - - -
Gross Trading Payments - - - -
Investment Management Costs - - - -
Payments relating directly to charitable activities - - - -
- Rent -
- Lunch Social and BBQ 515 515
- Equipment Insurance 324 324
- Equipment purchase -
- Training Costs 185 185
- Maintenance costs -
- Memberships - British Canoeing 153 153
- Bank Charges 62 62
- Stationary -
Grants and Donations - - - -
Governance Costs - - - -
- Auidit /Independent examination - - - -
- Preparation of annual accounts - - - -
1 25/10/2024
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CCXX R1 accounts (SS)
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- Legal costs - - - -
- Other - - - -
- - - -
Sub total [ 1,239 ] - - 1,239
A4 Asset and investment purchases, (see table)
Equipment Purchases - - - -
- - - -
Sub total [ - ] - - -
Total payments 1,239 - - 1,239
Net of receipts/(payments) 66 - - 66
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end 66 - - 66
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CCXX R2 accounts (SS)
25/10/2024
2
## **Section B Statement of assets and liabilities at the end of the period**
## **Categories**
## **B1 Cash funds**
## **B2 Other monetary assets**
## **B3 Investment assets**
## **B4 Assets retained for the charity’s own use**
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Unrestricted Restricted
Details funds funds
to nearest £ to nearest £
Balance of funds remaining in account after 3,844 -
expenses and income
- -
- -
Total cash funds 3,844 -
(agree balances with receipts and payments
account(s)) Agreement Error OK
Unrestricted Restricted
funds funds
Details to nearest £ to nearest £
None - -
- -
- -
- -
- -
- -
Fund to which
Details asset belongs Cost (optional)
None -
-
-
-
-
Fund to which
Details asset belongs Cost (optional)
Kayaking Equipment General -
Support Equipment General -
Misc. General -
-
-
-
-
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CCXX R3 accounts (SS)
25/10/2024
3
## **B5 Liabilities**
Signed by one or two trustees on behalf of all the trustees
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-
-
Fund to which Amount due
Details liability relates (optional)
Rent General
Insurance General
-
-
-
Signature Print Name
Jagdeep Jagpal Jagdeep Jagpal
Liz Watkins
Liz Watkins
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CCXX R4 accounts (SS)
25/10/2024
4
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CC16a
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## **Last year**
**to the nearest £**
**-**
**-**
**-**
**-** 5
CCXX R5 accounts (SS)
25/10/2024
**-**
CCXX R6 accounts (SS)
25/10/2024
6
## **Endowment funds to nearest £**
**-** OK
## **Endowment funds to nearest £**
**-**
**Current value (optional)**
**-**
**Current value (optional) - - - - - - -**
CCXX R7 accounts (SS)
25/10/2024
7
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-
-
When due
(optional)
annual
Date of
approval
15/10/2024
15/10/2024
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CCXX R8 accounts (SS)
25/10/2024
8