The Haverfordwest Central Mosque Trustees Annual report .
Report of the Trustees for the year ended 8th November 2020
Structure, governance and management Governing document
Haverfordwest Central Mosque is constituted as a charitable trust registered with the Charity Commission in February 2020 under charity number 1187819. It is governed by a Memarandum and Articles incorporated 8th Novemeber 2019.
Organisational structure
The charity trustees are responsible for the general control and management of the charity. The trustees give their time freely and receive no remuneration or other financial benefits.
The trustees meet together as a body weekly and are responsible for all decisions taken in relation to running the Mosque and the community facilities and the activities provided by the charity. The existing trustees are responsible for the recruitment of new trustees but in doing so the trustees seek the views and recommendations of both elders and community leaders. The trustees believe this approach ensures that new trustees are respected members of the faith and local communities and ensures that good relations are fostered between the Mosque and the people of the local community that we serve.
In selecting new trustees, we seek to identify people who regularly attend events and functions organised by the charity and are willing to volunteer to help in our broader community work. Potential trustees are invited to attend trustees’ meetings as observers and are given more details of the charity’s aims and activities and, if all agree, they are then proposed as new trustees at the subsequent trustees’ meeting. This process allows due consideration of the person's eligibility, personal competence, specialist knowledge and skills.
Induction and training of trustees
Following appointment, new trustees are introduced to their new role and given copies of the trust deed and a guide to the policies and procedures adopted by our charity. A number of publications from the Charity Commission are also provided including the guidance on charities and public benefit and on the advancement of religion for the public benefit. This ensures that new trustees are aware of the scope of their responsibilities under the Charities Act.
Risk management
The trustees have assessed the risks the charity faces and are using a risk matrix produced by the Muslim Council of Britain, which identifies the major risks by area of activity, the nature of those risks, the likelihood of the risks happening and the measures taken to manage them. The trustees are satisfied that systems are in place, or arrangements are in hand, to manage the risks that have been identified. In particular, insurance cover is in place and the finances of the Mosque are kept under review. Appropriate Criminal Records Bureau (CRB) checks, supported by regularly reviewed
policies, are made for all those who work with children or other vulnerable groups within the Mosque or community centre.
Objectives and activities
Our aims
The objects of the charity are set out in the Memorandum and Articles and are summarised as follows:
For the benefit of the public and to advance the religion of islam, in Haverfordwest and the surrounding area, particularly but not exclulsively by the provision of a mosque.
Our objectives
Our objectives are set to reflect our faith and community aims. Each year our trustees review our objectives and activities to ensure they continue to reflect our aims. In carrying out this review the trustees have considered the Charity Commission’s general guidance on public benefit and in particular its supplementary public guidance on the advancement of religion for the public benefit.
Our dual aims remain to provide a facility where Muslims can worship and to provide a community facility for all the inhabitants of and visitors to Haverfordwest. Our long-term ambition is to build the self-confidence of Welsh Muslims in their faith, a good understanding of the Islamic from the general local community and through our community facilities and activities help to make a diverse, vibrant and harmonious community.
Strategies
We want to make our Mosque to be an accessible and welcoming venue where all Muslims, or those who wish to know more about our faith, can gather together to learn about their religion and worship. The Mosque has prayer facilities for the five daily prayers, and Friday prayers are largely suspended due to COVID but when they are offered, a larger site is hired to provide safe space for social distancing.
An important part of our strategy is community welfare and education. All our community facilities and activities including for children and adults in Islamic studies and Quran. In addition our Friday Sermons (Khutbah) are delivered in the English language and serve as a way to address issues relevant to our own community.
Helping people who have moved to Pembrokeshire and settle into the community successfully is very important to us. We work hard to integrate newcomers to Haverfordwest mulsim community and the greater community at large.
Use of volunteers
Volunteers are an important resource in both our faith and community work. Volunteers are involved in all of our faith and community activities. We encourage all members of our Mosque to be involved in voluntary activities and to share their skills with others. All those volunteers working with projects involving children or other vulnerable groups are CRB checked.
Activities and achievements
Haverfordwest Central Mosque carries out a wide range of activities in pursuit of its charitable aims. The trustees consider that these activities, summarised below, provide benefit both to those who worship at our Mosque and the wider community of Haverfordwest.
Religious activities
Our Mosque provides a centre for our prayers and worship and for the activities associated with our faith. During the year under review, we offered a range of religious services and activities including:
Prayers : Outside of Lockdown and Firebreaks that accompanied the COVID pandemic the Mosque is open for daily prayers. Friday prayers are held at a larger site so as to accommodate a larger congregation including women and children. We were unable to hold prayers throughout Ramadan due to COVID safety policies.
Media : The mosque has a website which is updated regularly and a presence on Facebook where we advertise events and encourage interaction from the Pembrokeshire community. A monthly prayer timetable is produced and also distributed for free outside of the COVID pandemic.
Fundraising : We launched a successful Fundraising campaign in 2020 to raise money for the purchase of a new site for our Mosque. We had multiple fundraisers, and worked across many platforms. With lockdown, this meant the entire fundraising campaign was done online.
Festivals : Haverfordwest Central Mosque usually arrange celebrations for the two muslim celebrations of Eid al Fitr and Eid ul Adhaa. This was not done in 2020 due to lockdown and COVID safety policies.
Quran classes : Learning to read and memorisation of the Qur’an is considered an important element of religious education and training. We continue to provide this facility for the young people in the Mosque. We are pleased this programme which continues to run successfully with over 20 young people regularly attending these classes. Throughout lockdown we attempted to hold classes online, or via phone.
Profit and loss account for Haverfordwest Central Mosque 811112019-7/1112020 Collection 73766.09 Gift aids 7000 £80766.09 Ex enses Gas 800 Electricity 600 Water 400 Repair Stationary 800 500 Equipment. 277.30 -£3377.30 COLLECTION FOR THE YEAR £77388.79
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Haverf0rdt Central Mosque On accounts for tho yoar onded 0711112020 Charlty no (rf any) 1187819 Set out on pagos Page three I r8rA)rt to the trustees on my examination of the accounts of the above charity for the year end Responslbilities and basls of report As th8 charitys trustees, you ar8 responsible for Ihe preparation of th8 accounts in araxxdan with thè wuir8ments of the Charities Act 2011 (kn Acr). I report in respect of my examination of the Twst's accounts carrigj out under section 145 of the 2011 Act and in carying out my examinatlon, I have follow all the applicable Directions gNen by the Charity Commission under s8c*on 145(5)(b) of the Ad. Independent The chafivs gross income does not exceedj £250.CMXI and l am qualified examinerfs statement to undertake the examination by being a qUaIrf member of MAAT I have (xmnpleted my examination. I cx)nfiffti that no matetial matters have come to my attention in nnectIOn with the examination (other than that disclosed below ') which gives me caus8 to believe that in, any materbal I have conc8ms and have cle a(xoss other mattèrs In CaneCtIOn with the 6xaminatK)n to which attention should be drawn in this report in order to enable a txoper understsnding of the accounts to b8 reach8d. Signod: 1310512022 Name: Chaudhary Zafar Hamid Relevant Pfofesslonal qualffication(s) or body Ilf any): ACCA qualtfied a(tountant MAAT Address: 51 the boulevard. w8ston, PR14PH Nov 2020
Section B Disclosure Only complete rf the examiner needs to hw3hlight material matters of (X)nrn (see CC32. Independ8nt examination of chanty ac(x)unts: direCtior and guidance for examin8rs). Glve here brief details of any Items that the examlner wishes to dlscloso. I have not )me to any material for cncern. everythirNJ has b88n kopt up to date, I do know first account was submitted late but as l am submitting all the future aco)unt it will be submitted th in the lime scale. Nov 2020
Profit and loss account for Haverfordwest Central Mosque 811112019-711112020 Collection 73766.09 Gift aids 7000 £80766.09 Ex enses Gas 800 Electricity Water Repair Stationary 500 Equipment. 277.30 -£3377.30 COLLEcfioN FOR THE YEAR £77388.79