Bringing Smiles to Peoples’ lives
Trustees’ Annual Report and Financial Statement For The Year Ended 31 December 2022
| Contents | Page |
|---|---|
| Legal and Administrative Information | 1 |
| Message from the Chair of Trustees | 2 |
| Trustees’ Report | 3 |
| Structure, Governance and Management | 4 |
| Our Objectives | 5 |
| Our Achievements and Performance in 2022 | 6 |
| Plans for 2023 | 12 |
| Statement of Trustees’ Responsibilities | 13 |
| Statement of Financial Activities | 14 |
| Balance Sheet | 15 |
| Independent Examiners Report | 16 |
Legal & Administrative Information
| Charity Name: | Smilez |
|---|---|
| Charity Registration Number: | 1187799 |
| Trustees: | Guljar Hussain (Chair) |
| Abu Sayed | |
| Muzibul Islam Tapader | |
| Registered Office: | 124 City Road |
| London | |
| EC1V 2NX | |
| Bank: | LloydsBank |
| 15 Blackheath Village | |
| London | |
| SE3 9LH | |
| Independent Examiner: | MOHAMMED CHOWDHURY FMAAT |
| (Affiliated member of ACIE) | |
| Chadwell Accounting Services Limited | |
| T/A Alam & Co | |
| Office 6 | |
| 65B London Road | |
| Green Lane | |
| Romford | |
| RM7 9QA | |
| info@alamandco.co.uk |
Page 1
Message from the Chair of Trustees
After the tumultuous pandemic years of 2020 and 2021, many hoped that things would calm down in 2022. However, unfortunately 2022 was a challenging year with war and conflicts raging globally, energy crisis, record inflation and natural disasters including wildfires, droughts and flooding.
Despite all these challenges it has been another rewarding year for Smilez in serving the poor and vulnerable and delivering aids to hundreds of individuals and families. Our amazing donors have continued to support us generously through these difficult times.
During April 2022, one of our Trustees was in Bangladesh to oversee the delivery of our Ramadan Project and installation of new water wells. Earlier this year I was in Bangladesh and took the opportunity to review some of the projects Smilez has delivered since its inception, including the Houses and Water Wells we have built. I spoke to the beneficiaries of our projects and they were all overwhelmingly grateful for the positive impact we have had on their lives and on the wider community. I encourage you all to visit our YouTube channel where you can see the review videos, along with videos of all our projects.
https://www.youtube.com/@smilez_org1147.
I would like to thank all our donors and well-wishers for their continued support. I would also like to express my gratitude to all our volunteers for their commitment, enthusiasm and efforts.
For 2023, Smilez will continue to make a difference to help relieve poverty and distress.
Guljar Hussain
Chair of the Board of Trustees
Page 2
Trustees Report
The Trustees of Smilez present their Annual Report and Financial Statement for the period 1st January 2022 to 31[st] December 2022.
The Trustees confirm that the Annual Report and Financial statements of the charity comply with the current statutory requirements, the requirements of the charity's governing document and the provisions of the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities" applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 01 January 2015).
Page 3
Structure, Governance and Management
Governing Constitution
Smilez is a charitable incorporated organisation (CIO). The charity was established by Constitution and registered with the UK Charity Commission on 6[th] February 2020, under registration number 1187799. It is governed by a constitution adopted on 30[th] January 2020.
Organisational Structure
The Trustees are responsible for the governance of the charity and the day-to-day management is performed by the Trustees and a volunteer run management committee. All Trustees and volunteers give their time voluntarily and receive no remuneration or other benefits. The Trustees meet regularly and are responsible for the decisions taken in relation to running the Charity.
Risk Management
The Trustees have assessed the risks the charity faces and the nature of those risks. The Trustees review risks regularly and strengthen their perspective on this issue through meetings. The Trustees are satisfied that systems are in place, or arrangements are in hand to manage the risks which have been identified.
Volunteers
Volunteers are involved in all our charity projects and meet regularly at team meetings. We make the necessary checks to ensure volunteers carry the appropriate traits for the organization and understand charity objectives.
Public Benefit
The Trustees confirm that they have considered the general guideline issued by the Charity Commission in connection with Public Benefit in setting the objectives of the Charity.
Page 4
Our Objectives
Our aims and objectives at Smilez reflect our beliefs. We believe that everyone irrespective of race, colour or faith has the fundamental right to a life of dignity free from poverty and oppression.
Our Vision
To help alleviate and prevent poverty and suffering by providing people with the basic necessities in life
Our Mission
Our mission is to bring smiles to peoples’ lives by providing aid in the following areas:
----- Start of picture text -----
Safety
Drinking
Education
Water
Housing Food
Medicine
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Our Values
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Project specific fundraising
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100% donation policy
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Diversity and inclusion
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Transparency and Traceability
Page 5
Our Achievements and Performance in 2022
Smilez are delighted to share the amazing work that the charity has carried out during the year January 2021 to December 2021.
7 Projects
Ramadan Relief 2022
Communal Deep Tube Well 2022
Build a Home Project 2022
Qurbani 2022
Flood Victim Support 2022
Winter Blanket 2022
Education Scholarship 2022
Page 6
Ramadan Relief 2022
Food packages distibuted to 400 families
In April 2022, before the month of Ramadan, a month of joy for Muslims, Smilez delievered food packages to 400 families in Bangladesh providing them with staple food to cook wholesome meals for an entire month. Each food pack consisted of 25kg of rice, 5kg of lentils, 5kg of chickpeas, 10kg of onions and 3 Litres of cooking oil.
COMMUNAL DEEP TUBE WELL
Four Deep Tube Wells installed serving water to over 200 families
Smilez installed deep tube well in four villages in Bangladesh. Local villagers were relying on man-made ponds for drinking, cooking and bathing. The deep tube wells will provide clean fresh water serving more than 200 families, their livestock and crops.
Page 7
Build a Home Project 2022
22 Homes built for the deprived and vulnerable families
Smilez built 22 houses for families who were homeless or living in dilapidated homes. The houses were constructed using high quality materials built to last many years. The houses will provide the families with comfort and shelter from all weather conditions.
Qurbani 2022
Meat distibuted to 500 families in Bangladesh
During the festival of Eid-ul Adha, Smilez provided quality, fresh and premium portions of meat to families in Bangladesh who can not afford to eat quality meats on a regular basis.
Page 8
Flood Victim Support
785 Gift a smile packs distributed to flood victims
Smilez provided over 785 packs to victims of one of the worst floodings in Bangladesh this century. Each pack contained essential clothing, basic long life food items and sanitation kits.
Winter Blanket 2022
270 Thermal Blankets distributed
In Bangladesh, the winter season is very bitter and harsh causing illnesses, disease and in some cases death. Smilez distributed blankets to vulnerable families providing relief.
Page 9
Education scholarship 2022
20 students without the means to fund their education were provided with a scholarship to continue their education.
20 school students were nominated for their high performance. These students were from poor families who without the scholarship award would not be able to continue their education. The award was made to help pay their admission fees, textbooks and other study materials. This project was entirely funded by Gift Aid payment received from Her Majesty’s Revenue and Customs (UK HMRC).
Page 10
Marketing, Media and Fundraising Highlights
This year our Smilez volunteers in the UK have been busy supporting fundraising activities whilst our volunteers in Bangladesh have supported the delivery of our projects. Our marketing and media team have created several posters and videos and used our social media channels to engage with our donors.
Smilez has also been featured in many local and national print media and TV news channels for its campaigns in Bangladesh.
The Smilez UK Volunteers also took part in the Al-Noor Boat Race to raise funds for the Flood Victims in Bangladesh.
Smilez is committed to ensure we adhere to the Fundraising Regulator’s Code of Fundraising Practice, data protection requirements and charity legislation to ensure that our fundraising activities are legally compliant, transparent, and reflect best practices.
Page 11
Plans for 2023
Whilst this has been a successful first year for Smilez we are confident that we can achieve more by continuing to make improvements and learn from the projects we have already delivered this year.
Therefore, as well as continuing to build on our major projects initiated this year, we seek to develop further projects. In particular we are keen to diversify our areas of operation to other areas of Bangladesh and also other parts of the world. To do this we will seek to develop partnerships with trusted organisations and volunteer networks who can help us deliver projects in country.
We recognise that our donors and supporters play a fundamental part in the success of the projects delivered by Smilez. Therefore in 2023 we aim to increase our social media presence to engage more regularly with our donors and hopefully increase the number of donors and supporters.
The entire team at Smilez is looking forward to 2023 and firmly believe that we can continue to bring smiles to peoples’ lives.
Page 12
Statement of Trustees’ Responsibilities
The Trustees are required to prepare financial statements for each financial year in compliance with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and all other applicable law which give a true and fair view of the state of affairs of the Charity and the incoming resources and application of resources, including the net income and expenditure for the year. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
In preparing those financial statements, the Trustees are required to:
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select suitable accounting policies and then apply them consistently;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis, unless it is inappropriate to presume that the Charity will continue to operate.
The Trustees confirm that the accounts comply with current statutory requirements.
This report was approved by the Trustees and signed on their behalf, by:
Signature:
Name: Guljar Hussain Position: Chair of Trustee Date: 31[st] July 2023
Page 13
Statement of Financial Activities
Our source of income this year was donations from the public and Gift Aid. The charity expenses have been purely related to administration fees i.e. bank transfer fees, promotional materials, website hosting. All expenses have been taken from the 25% Gift Aid donations provided by the government. This has allowed the charity to uphold its 100% donation policy.
Receipts and Payments Accounts for the year ended 31[st] Dec 2022:
| 2022 | 2021 | |
|---|---|---|
| Receipts: Note 1 | ||
| Donations & Other Projects Income | £41,765 | £42,203 |
| Gift Aid | £7,947 | £7,856 |
| Total Receipts | £49,712 | £50,059 |
| Expenses: Note 1 | ||
| Charitable Activities | £46,676 | £42,460 |
| Fundraising cost & | ||
| Governance cost | £662 | £2,637 |
| Total Allowable Expenses | £47,338 | £45,097 |
| Net Surplus/Deficit | £2,374 | £4,962 |
| Cash funds bought forward from 2021 | £7,523 | £2,561 |
| Cash funds closing date 31 December | ||
| 2022 | £9,897 | £7,523 |
Page 14
Balance Sheet
Statement of assets and liabilities at the year ended 31st December 2022.
| 2022 | 2021 | |
|---|---|---|
| Assets | ||
| Tangible Assets | - | |
| Net Assets | - | |
| Bank and Cash in hand | 9,897 | £7,523 |
| Total Assets | 9,897 | £7,523 |
| Liabilities | 0 | 0 |
| Creditors | 0 | 0 |
| Total Assets Less Liabilities | 9,897 | £7,523 |
| Capital and Reserve | ||
| Unrestricted funds | 9,897 | £7,523 |
This balance sheet was approved by the Trustees and signed on their behalf, by:
Signature:
Name: Guljar Hussain Position: Chair of Trustee Date: 31[st] July 2023
Page 15
Independent Examiner’s Report
I report on the financial statement of the charity for the period ended 31[st] December 2022.
This report is made solely to the charity’s Trustees, as a body, in accordance with section 145 and the regulations made under section 154 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for my work, for this report, or for the opinions I have formed.
Respective Responsibilities of Trustees and Examiner
The Trustees are responsible for the preparation of the financial statements. The Trustees consider that an audit is not required for this period under section 144(2) of the Charities Act 2011 (the Act) and that an independent examination is needed.
Having satisfied myself that the company is not subject to audit under charity or company law and is eligible for independent examination, it is my responsibility to:
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examine the financial statements under section 145 of the Act;
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follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Act; and
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state whether particular matters have come to my attention
Basis of Independent Examiner’s Report
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeks explanations from the Trustees, concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the financial statements.
Page 16
Independent Examiner’s Statement
In the course of my examination, no matter has come to my attention:-
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1) which gives me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records in accordance with Section 130 of the Act; and
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to prepare financial statements which accord with the accounting records and comply with accounting requirements of the Act and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or
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2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached.
Signed:
MOHAMMED CHOWDHURY FMAAT
Date: 31[st] July 2023
Page 17
Note 1: Receipts & Payment Analysis Year End 31[st] December 2022
| Projects Name |
Receipts £ |
Payments £ |
Net Surplus/Deficit £ |
Total YE 22 £ |
|---|---|---|---|---|
| General Donations |
807 | 662 | 145 | 145 |
| Gift Aid | 7,947 | 7,947 | 7947 | |
| Qurbani | 3,241 | 2,960 | 281 | 281 |
| Home Project |
14,573 | 16,835 | (2,262) | (2,262) |
| Family Support (Blanket, Food) |
9,286 | 10,931 | (1,645) | (1,645) |
| Water Well | 2,882 | 3,600 | (718) | (718) |
| Ramadan | 10,976 | 12,350 | (1,374) | (1,374) |
| Total | 49,712 | 47,338 | 2,374 | 2,374 |
Page 18
https://smilez.org.uk/ info@smilez.org.uk