Trustees’ Annual Report for the period
From 1 June 2024 Period start date To 31 May 2025 Period end date
Charity name: Market Deeping Model Railway Club CIO
Charity registration number: 1187779
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance public education and foster an understanding of the skills, heritage and development of model railways and to develop a high standard of modelling by members of the club. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Club sessions and workshops for members, visits to railway and model railway related exhibitions, an annual exhibition, demonstrations, community outreach projects. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | The charity does not make grants |
| Policy on social investment including program related investment |
Para 1.38 | The charity has neither received nor made financial social investment (see below). |
| Contribution made by volunteers |
Para 1.38 | All activities are undertaken and carried through by volunteers. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity organised a very successful exhibition which is one of the largest club organised model railway exhibitions in the East Anglia area. The charity undertook a number of outreach projects exhibiting layouts at charity events and educational establishments, which has helped highlight the skills of our members and the profile of the hobby. A number of layout construction projects have been undertaken which have helped members develop their modelling skills |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | The charity met its objectives and the attendance at this year’s exhibition was back to historical figures. A more robust advertising strategy was employed this year which appears to have successfully improved attendance. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | The annual show attendance was back to our normal expectations. This takes place at the end of the financial period and leaves the club in a healthy position compared to the start of this reporting period. |
| Investment performance against objectives |
Para 1.41 | A suitable investment account has been identified and is expected to be functioning by Q1 of the next financial year. |
| Other | A 60-day deposit account has been opened and an initial deposit made. This account will earn interest on the working capital i.e. funds ear marked for projects in the next 12 months. |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity was seen by its Independent Examiner as being in a strong financial position. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity’s 25-year lease on its premises will be costly to renew. The investment account referred to in Para 1.41 is intended to build reserves to a level sufficient to buy a new lease, thus ensuing the charity’s future is secured. |
| Amount of reserves held | Para 1.22 | £45000 to be invested in a CAF fund with £11000 held as working capital for loan repayment and in club developments and ongoing activity. |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | No such uncertainties exist |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Membership subscriptions Annual exhibition Donations |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | 1. To allow the charity to continue to invest in the development of its facilities, membership and outreach work 2. To secure the future of the charity by ensuring reserves are sufficient to purchase a new lease 3. Investments should pose no financial risk to the stability of the charity |
| A description of the principal risks facing the charity |
Para 1.46 | The annual exhibition could pose a financial risk if not organised , managed and appropriately budgeted |
| Other | The charity invests heavily in insurance for the contents of the heritage display, its layouts whilst under construction , in transit and away at exhibitions, trustee indemnity and for the annual exhibition. |
Structure, Governance and Management
| Description of charity’s trusts: |
N/A | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | CIO Association |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | 1. Every charity trustee must be a natural person, eligible and over the age of 18. 2. No one is entitled to act as a charity trustee whether on appointment or on any re-appointment until they have expressly acknowledged, in whatever way the charity trustees decide, their acceptance of the office of charity trustee. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | All trustees are made familiar with the history of the charity, its policies, procedures and objectives. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity has a board of trustees with its own Chair, Secretary, and Treasurer dealing with the legal and financial matters affecting the charity. The charity has a committee of members (on which trustees sit ex officio) which administer the charity’s day to day activities |
| Relationship with any related parties |
Para 1.51 | The charity maintains cordial relationships with other like-minded organisations and contributes to their events, whilst welcoming any contributions from them to our events but has no formal relationship with them. |
| Other |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | All trustees are made familiar with the history of the charity, its policies, procedures and objectives. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity has a board of trustees with its own Chair, Secretary, and Treasurer dealing with the legal and financial matters affecting the charity. The charity has a committee of members (on which trustees sit ex officio) which administer the charity’s day to day activities |
| Relationship with any related parties |
Para 1.51 | The charity maintains cordial relationships with other like-minded organisations and contributes to their events, whilst welcoming any contributions from them to our events but has no formal relationship with them. |
| Other |
Reference and Administrative details
| Charity name | Market Deeping Model Railway Club CIO |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 1187779 |
| Charity’s principal address | 47 Deeping St James Road Northborough Peterborough PE6 9BT |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Martin Reynolds | Chairman | |||
| Peter Davies | Vice-Chairman | |||
| Iain Reeves | Treasurer | |||
| Peter Wood | Secretary | |||
| Aileen Frisby | ||||
| Mark Warrick | ||||
| David Ashwood | ||||
| Brian Driscoll | ||||
| Alan Hancock | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| N/A | ||
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) M. Reynolds Full name(s) MARTIN GLYN REYNOLDS Position (eg Secretary, CHAIRMAN Chair, etc) Date 4 March 2026
Market Deeping Model Railway Club CIO
Registered Charity No 1187779
Accounts for the year 1st June 2024 to 31st May 2025
General Revenue and Expenditure Account
| Revenue Subscriptions Junior/Youth Funds Easy Fundraising Don's Café Amazon Smile Stamford Exhibition Donations HMRC Gift Aid Misc Sales Clothing Sales Pen & Sword Peco Publications TryBookings/SumUp Social Events Total Revenue |
2023/2024 2024/2025 Expenses 4,332.50 £ 4,918.00 £ Rent 393.75 £ Website 42.88 £ 52.04 £ Insurance 635.91 £ 552.89 £ Club Layouts etc - £ Junior Clubs 15,637.00 £ 11,461.51 £ Registration Fees 3,231.06 £ 3,795.45 £ Stamford Exhibition 613.45 £ 445.99 £ Club House Misc. 510.77 £ 323.95 £ Club Clothing 270.00 £ 78.08 £ Other Expenses 2,148.00 £ 1,030.39 £ Electricity - £ Loan Repayment 4,736.04 £ 7,602.13 £ Essendine Lift 290.00 £ 1,024.00 £ Essendine Building Essendine Fittings etc Social Events 32,447.61 £ 31,678.18 £ Total Expenses |
2023/2024 2024/2025 Expenses 4,332.50 £ 4,918.00 £ Rent 393.75 £ Website 42.88 £ 52.04 £ Insurance 635.91 £ 552.89 £ Club Layouts etc - £ Junior Clubs 15,637.00 £ 11,461.51 £ Registration Fees 3,231.06 £ 3,795.45 £ Stamford Exhibition 613.45 £ 445.99 £ Club House Misc. 510.77 £ 323.95 £ Club Clothing 270.00 £ 78.08 £ Other Expenses 2,148.00 £ 1,030.39 £ Electricity - £ Loan Repayment 4,736.04 £ 7,602.13 £ Essendine Lift 290.00 £ 1,024.00 £ Essendine Building Essendine Fittings etc Social Events 32,447.61 £ 31,678.18 £ Total Expenses |
2023/2024 2024/2025 |
2023/2024 2024/2025 |
|---|---|---|---|---|
| 4,332.50 £ 42.88 £ 635.91 £ 15,637.00 £ 3,231.06 £ 613.45 £ 510.77 £ 270.00 £ 2,148.00 £ 4,736.04 £ 290.00 £ |
4,918.00 £ 393.75 £ 52.04 £ 552.89 £ - £ 11,461.51 £ 3,795.45 £ 445.99 £ 323.95 £ 78.08 £ 1,030.39 £ - £ 7,602.13 £ 1,024.00 £ |
120.00 £ 74.38 £ 1,747.64 £ 4,187.39 £ - £ - £ 9,589.94 £ 3,967.41 £ 308.38 £ 706.01 £ 307.08 £ 1,000.00 £ - £ 112.80 £ 181.35 £ 208.51 £ |
120.00 £ 98.39 £ 1,328.94 £ 2,178.99 £ 95.79 £ 115.00 £ 16,380.94 £ 1,138.25 £ 207.31 £ 364.30 £ 268.01 £ 1,000.00 £ 732.00 £ 1,740.00 £ 108.00 £ 1,100.00 £ |
|
| 32,447.61 £ |
31,678.18 £ |
22,510.89 £ |
26,975.92 £ |
| 2023/2024 2024/2025 Amberdale 10.50 £ - £ Brought Forward Carried Forward Canons Cross - £ Unrestricted Funds 45,587.23 £ 49,480.53 £ Mitchell Junction 2,154.53 £ 894.30 £ Interest Free Loan 8,000.00 £ 7,000.00 £ Market Obthorpe 317.21 £ 262.42 £ Other Restricted Funds - £ 808.96 £ 0 Gauge 13.00 £ - £ Sutterton - £ Barclays Charity Account 53,587.23 £ 57,289.49 £ Woodcroft - £ CAF 60 Day Deposit - £ 1,000.00 £ DCC Deeping Road 50.98 £ 36.51 £ Investment Account - £ - £ Euston Junction - £ New 009 - £ Holcombe Beach 1,267.11 £ - £ Peterborough East 374.06 £ 193.02 £ Wipton 12.11 £ Inglenook 274.47 £ Common Control Equipment 506.16 £ General Repairs etc - £ Club Funds at Year End 53,587.23 £ 58,289.49 £ Total 4,187.39 £ 2,178.99 £ Bank Reconciliation Layout Expenses |
2023/2024 2024/2025 Amberdale 10.50 £ - £ Brought Forward Carried Forward Canons Cross - £ Unrestricted Funds 45,587.23 £ 49,480.53 £ Mitchell Junction 2,154.53 £ 894.30 £ Interest Free Loan 8,000.00 £ 7,000.00 £ Market Obthorpe 317.21 £ 262.42 £ Other Restricted Funds - £ 808.96 £ 0 Gauge 13.00 £ - £ Sutterton - £ Barclays Charity Account 53,587.23 £ 57,289.49 £ Woodcroft - £ CAF 60 Day Deposit - £ 1,000.00 £ DCC Deeping Road 50.98 £ 36.51 £ Investment Account - £ - £ Euston Junction - £ New 009 - £ Holcombe Beach 1,267.11 £ - £ Peterborough East 374.06 £ 193.02 £ Wipton 12.11 £ Inglenook 274.47 £ Common Control Equipment 506.16 £ General Repairs etc - £ Club Funds at Year End 53,587.23 £ 58,289.49 £ Total 4,187.39 £ 2,178.99 £ Bank Reconciliation Layout Expenses |
2023/2024 2024/2025 Amberdale 10.50 £ - £ Brought Forward Carried Forward Canons Cross - £ Unrestricted Funds 45,587.23 £ 49,480.53 £ Mitchell Junction 2,154.53 £ 894.30 £ Interest Free Loan 8,000.00 £ 7,000.00 £ Market Obthorpe 317.21 £ 262.42 £ Other Restricted Funds - £ 808.96 £ 0 Gauge 13.00 £ - £ Sutterton - £ Barclays Charity Account 53,587.23 £ 57,289.49 £ Woodcroft - £ CAF 60 Day Deposit - £ 1,000.00 £ DCC Deeping Road 50.98 £ 36.51 £ Investment Account - £ - £ Euston Junction - £ New 009 - £ Holcombe Beach 1,267.11 £ - £ Peterborough East 374.06 £ 193.02 £ Wipton 12.11 £ Inglenook 274.47 £ Common Control Equipment 506.16 £ General Repairs etc - £ Club Funds at Year End 53,587.23 £ 58,289.49 £ Total 4,187.39 £ 2,178.99 £ Bank Reconciliation Layout Expenses |
|---|---|---|
| 10.50 £ 2,154.53 £ 317.21 £ 13.00 £ 50.98 £ 1,267.11 £ 374.06 £ |
- £ - £ 894.30 £ 262.42 £ - £ - £ - £ 36.51 £ - £ - £ - £ 193.02 £ 12.11 £ 274.47 £ 506.16 £ - £ |
|
| 4,187.39 £ |
2,178.99 £ |
Increase/Decreases in the Year
| Club Funds Income - Expenditure Revenue Expenses Outstanding Debtors Stamford Exhibition Others |
23/24 9,936.72 £ 23/24 1,124.00 £ |
24/25 4,702.26 £ 4,702.26 £ 769.43 -£ 4,465.03 £ 5,234.46 £ 24/25 5,270.00 £ 5,270.00 £ |
Note CAF 60 Day Deposit Account opened Investment account opening in progress Outstanding Creditors 23/24 24/25 Interest Free Loan 8,000.00 £ 7,000.00 £ Venue Hire 3,074.50 £ 3,305.08 £ 11,074.50 £ 10,305.08 £ |
Note CAF 60 Day Deposit Account opened Investment account opening in progress Outstanding Creditors 23/24 24/25 Interest Free Loan 8,000.00 £ 7,000.00 £ Venue Hire 3,074.50 £ 3,305.08 £ 11,074.50 £ 10,305.08 £ |
Note CAF 60 Day Deposit Account opened Investment account opening in progress Outstanding Creditors 23/24 24/25 Interest Free Loan 8,000.00 £ 7,000.00 £ Venue Hire 3,074.50 £ 3,305.08 £ 11,074.50 £ 10,305.08 £ |
|---|---|---|---|---|---|
| 1,124.00 £ |
5,270.00 £ |
11,074.50 £ |
10,305.08 £ |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Roport to the trusto88 Market Deèping Mcrfjel Raiw Club CIO On accounts for the year ended 31 May 2025 Charlty no (if any) 1187779 Set out on pago• I report to the truste83 on my examination of the accounts ofthe above charity Ilh8 Trust'l for the year ended 3110512024. Respon•ibiliti08 and bas1$ of report As the charity's truste, you are responsibl8 for the prep8r81ion of the accounts in acc¢Jrdance wrth the requirements of the Chartties Act 2011 ( Act). I report in resFeCt of my examination of the Trust's accounts ca19d out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Direclh?n8 given by Ihe Charty Commission under section 14515)Ib} of Ihe Act. Independent examlnerfs statement I have compbted my examination. I confimi that no material matters have come to my attention in connection with the exaMWiatn which gives me cause lo believ8 that in. any matenal respect.. the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts dKI not &o)rd with the &counting record8'. or the accounts dKJ not compty wrth the applicable requirements cnnceming the form and content of accounts set out in the Charit¢es {Accounts and Rep(Kts} Regulations 2008 other than any requirement that Ihe accounts grve a Irue and fairf view which Is not a matter n8ered as part of an independenl examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a wop8r understanding of Ihe accounts to be reached. Slgned: 1410712025 Name: Nicholas Evans Relevant professional l FCA qualificationls) or body (rf any): Address: 23 High Street Market Deeping Lincolnshi PE6 8ED IER Oct 2018
Section B Disclosure Onty complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Givo horn brief dotails of any items that the examiner wishes to dlsclose. IER Oct 2018