Gang Warily Scout & Guide HQ
Charity Commission Trustee’s Annual Report
Accounting & Report Period: 01 October 2024 to 30 September 2025
Date of this report: 02 July 2026
Charity Name: Gang Warily Scout & Guide HQ
Charity Number: 1187775
Type of Charity: CIO – Foundation
Governing Document: Constitution
Charity Registration Date: 05 Feb 2020
Charity Registered Address: Newlands Road, Fawley, Southampton, Hampshire, SO45 1GA
Charitable Activities: We provide Scouting and Guiding Activities. We maintain our HQ. We put on events for our local community to attend.
Charitable Objects: To promote the development of young people in achieving their full physical, intellectual, spiritual potential, as individuals, as responsible citizens and as members of their community and the wider world and in particular by the provision of facilities known as Gang Warily Scout & Guide HQ.
Registered Trustees
| Name | Date appointed |
|---|---|
| Kirsty Saward | 07 Jun 2024 |
| Wendy Deacon | 26 Jul 2023 |
| Stuart Crann | 07 Jun 2024 |
| David Bratherton | 07 Jun 2024 |
Gang Warily Scout & Guide HQ
Charity Commission Trustee’s Annual Report
01 October 2024 to 30 September 2025
Trustee Report
Achievements and Performance
During the year, the headquarters continued to serve as a valuable community asset, providing meeting space and facilities for Scout and Guide groups and other local organisations. Regular youth activities were held throughout the year, supporting the personal development, skills, and wellbeing of young people in the area.
The trustees worked to ensure that the building remains well maintained, and fit for purpose. We have continued to improve our health and safety compliance and have a major project to take place this summer of replacing the electrics and upgrading them. We are also looking to make more improvement works in the short term so the building is suitable for the next 10 years whilst major fundraising efforts are done to replace the current building.
The trustees are grateful for the support of volunteers, users, donors, and community partners whose contributions have enabled the charity to continue its work. Thank you to all for supporting our Fundraisers through the year this includes, the bag to school and foreign coin fundraisers. We are also looking to organise more fundraisers and engage the local community in how best to approach our fundraising efforts for a new building.
Financial Review
The charity's financial position remains challenging. Income during the year was generated primarily through hall hire, donations, grants, and fundraising activities. Expenditure was focused on the operation, maintenance, together with utility and administrative costs.
The trustees continue to monitor finances carefully to ensure that sufficient reserves are maintained to meet ongoing obligations and future maintenance requirements
Plans for the Future
In the coming year, the trustees intend to:
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Continue to maintain and improve the headquarters facilities with a view of replacing the building in the future with a more permanent structure. This will be a long term project and is in very early stages.
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Continuing to chase and pass a new lease with Fawley Parish Council for our lease on the land, this lease will hopefully be in place by the end of July 2026 and will be a lease of 50 years.
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Support the growth and development of local Scout and Guide groups.
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Increase community use of the premises where appropriate.
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Seek funding opportunities for future building improvements and energy-efficiency
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measures.
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Ensure the long-term financial sustainability of the charity.
Structure, Governance and Management
Gang Warily Scout & Guide Headquarters is a Charitable Incorporated Organisation (CIO) governed by its constitution and managed by a board of trustees. Trustees are appointed in accordance with the charity's governing document and are responsible for the overall management and administration of the charity.
The trustees meet regularly throughout the year to oversee the charity's activities, finances, property, and compliance responsibilities.
Gang Warily Scout & Guide HQ
Financial Summary for the Year Ended 30 September 2025
Overview
The HQ recorded a net deficit of £4,936.68 during the 2024/25 financial year, compared with a deficit of £9,472.89 in 2023/24. Despite the deficit, the organisation remains in a stable financial position with total reserves of £31,916.15 at year end.
Income
Total income increased significantly from £16,066.37 in 2023/24 to £23,809.04 in 2024/25, an increase of approximately 48% .
Key income sources included:
| Income Source | 2024/25 | 2023/24 |
|---|---|---|
| Scout Rent | £5,250.00 | £0.00 |
| Guide Rent | £3,608.83 | £891.70 |
| Donations & Gifts | £586.08 | £2,555.87 |
| Fundraising & Events | £923.26 | £1,370.05 |
| Internal Transfers | £13,440.87 | £11,168.75 |
| Total Income | £23,809.04 | £16,066.37 |
Expenditure
Total expenditure increased from £14,871.03 to £25,712.21 , primarily due to higher utility costs, legal fees and transfer activity.
| Expense Category | 2024/25 | 2023/24 |
|---|---|---|
| Electricity | £5,633.38 | £3,109.71 |
| Insurance | £3,976.06 | £3,738.76 |
| Legal Fees | £3,880.00 | £3,374.00 |
| Ground Maintenance | £983.37 | £721.73 |
| Materials | £547.92 | £2,978.34 |
| Fundraising Costs | £489.68 | £98.55 |
| Transfers | £10,122.52 | £0.00 |
| Total Expenditure | £25,712.21 | £14,871.03 |
Notable points:
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Electricity costs increased by approximately 81% .
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Legal fees remained a significant expenditure item at £3,880 .
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Insurance costs remained broadly consistent.
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Materials expenditure reduced substantially compared with the previous year.
Reserves and Cash Position
Total reserves decreased from £36,852.83 to £31,916.15 , reflecting the year's deficit.
| Fund | 30 Sept | 30 Sept |
|---|---|---|
| 2025 | 2024 | |
| Current Account | £850.00 | £2,263.49 |
| Deposit Account | £31,066.15 | £34,099.66 |
| Cash | £0.00 | £489.68 |
| Total Funds | £31,916.15 | £36,852.83 |
Conclusion
While the HQ generated stronger rental income during the year, expenditure rose significantly, particularly in relation to electricity, legal costs and operational transfers. This resulted in a deficit of £4,936.68 and a reduction in reserves.
However, with reserves of £31,916.15 remaining at year end, the HQ continues to maintain a solid financial position. Attention should be given during the coming year to managing utility costs and monitoring exceptional expenditure to help restore annual surpluses and preserve reserves.