From the Desk of HA Wiesinger 11 Red Roofs Pool Road Ponciau LL14 1TA Tel: 07475 350 039
Year End Account 2023 / 2024 Eyton Extras
c/o Eyton Primary School Bangor Road Eyton , Wrexham LL13 0YD
Trustees' Annual Report 2023 / 2024
The following accounts have been compiled and found to be an accurate reflection of the charity known as Eyton Extras, an after school club operating with the Eyton Primary School.
The following comments are being brought to the attention of the trustees for consideration:
Trustees and Staff
Mrs Whitgreaves, who was the the Headteacher of Eyton School as at April 2024, has resigned as a Trustee effective 15 July 2024 and as at November 2024 resigned as Head teacher of Eyton Primary school.
The club has also seen the retirement of Mrs Claire Jones (31 August 2024) , who was a qualified Teaching Assistant and playworker.
The club is now faced with appointing a suitable replacement. However due to the club not being within the CIW, there is no need for the club to hire a qualified person as the club is an independant entity. This would also therefore make the lack of safeguarding and other policies not a requirement for the continued running of the club. Although a nice-to-have these are not currently a legal requirement with Wales.
Banking
Mrs Whitgreaves has access to the Natwest bank account and to date we have not received confirmation that she has been removevd from the bank signatory list.
The treasurer and the chairperson are signatories on the bank account and currently do not have working access to pay creditors or payroll via BACS . Access to the bank statements is currently only availabe through the treasurer and limited extraxts of the bank are limited to 15 months and therefore completing accounting in arrears has proved difficult.
It is recommended that a "view only" access is granted to the appointed accounting person to complete annual returns.
Policies and Procedures
The club policies regarding Safeguarding and complaints had not been updated and as such still require detailing. As the club is no longer incorporated with the Care Inspectorate of Wales agency (CIW) , the complaint procedure should be revisted and updated to exclude CIW details.
Going Concern
The club this financial reporting period is running at a deficit of £490 and has salaries owing to both Mrs Claire Jones and Mrs Helen Durnell in excess of £1,000
This financial reporting period there were no grants or substatntial dontations received, however due to the £1400 credit balance in the bank brough over from the 22/23 period, this amount was a welcome contribution to cover salaries and initial expenses for the first few months
The club will need to increase their fees in order to be sustainable and/or raise funds either through receipt of grants or donations.
Potentially rejoing the CIW may enable the Local authority to take control of the club and alieviate the growing finacial pressures being faced. This will require all permanent staff members to be at a minimum playworker level of qualification, which may potentially make certain staff members redundant if they do not meet the requirement. There will also be additional fees involved when joining the CIW which would have a direct impact to overheads and may potentially require another relook at charges.
It is recommended that these points are dicussed and agreed upon resolution at the next meeting of the trustees.
Helen Wiesinger
Profit and Loss
Eyton Extras , After School Club For the 12 months ended 1 April 2024
| Account | Apr 23 - Apr 24 |
|---|---|
| Turnover | |
| After School Club Care | 8,202.11 |
| Fayres and Other Events Grants Donations |
|
| 5.00 | |
| Total Turnover Cost of Sales |
8,207.11 |
| 0.00 | |
| Gross Profit | 8,207.11 |
| Administrative Costs | |
| Staf Wages(Salaries & AVOW) | 8,454.88 |
| Bank Fees | |
| General/Club Expenses | 19.28 |
| Interest Paid | |
| Insurance | 226.57 |
| Subscriptions | |
| Telephone & Internet | |
| IT Hardware <£1,000 | |
| Ofce Equipment <£500 | |
| Total Administrative Costs | 8,700.73 |
| Operating Loss | (493.62) |
| Loss on Ordinary Activities Before Taxation | (493.62) |
| Loss after Taxation | (493.62) |
Balance Sheet
Eyton Extras , After School Club As at 1 April 2024
| Account | Account | 2 Apr 2024 |
|---|---|---|
| Current Assets | ||
| Cash at bank and in hand | ||
| Eyton extras(Natwest) | 993.47 | |
| Total Cash at bank and in hand | 993.47 | |
| Accounts Receivable | 0.00 | |
| Total Current Assets | 993.47 | |
| Creditors: amounts falling due within oneyear | ||
| Accounts Payable | 1,011.36 | |
| 1,011.36 | ||
| Net Current Assets (Liabilities) | (17.89) | |
| Total Assets less Current Liabilities | (17.89) | |
| Loan Total Creditors: amounts falling due after more than one year Net Assets Capital and Reserves |
0.00 | |
| 0.00 | ||
| Net Assets | (17.89) | |
| Current Year Earnings | (493.62) | |
| (493.62) |