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2023-05-31-accounts

Charity registration number 1187723

THE PHOTOGRAPHY FOUNDATION

ANNUAL REPORT AND UNAUDITED ACCOUNTS

for the year ended 31 May 2023

The Photography Foundation Trustees’ Report

The Trustees are pleased to present their report and the charity’s accounts for the year ended 31 May 2023.

Objectives and activities

The Photography Foundation (TPF) has two core objects, to alleviate poverty through education and to promote the art of photography.

What we do:

We create pathways to professional photography careers for less advantaged young adults in London through education and work experience, valuing talent and motivation over who you know or where you come from. We use photography as a conduit for social change, community connections and positive social interactions. We promote the art of photography, bringing photography to a new, wider and more diverse audience.

How we do it:

Our strategy remains unchanged from the previous year, and we split this into the following areas:

Activities during the 2022/23 year included:

The Photography Foundation Trustees’ Report (continued)

Reserves:

The total reserves held by TPF amounted to £15,425, all of which was unrestricted.

It is the policy of TPF that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to two to three months expenditure or operating costs. The reserve level has been reduced from the previous year which reflects a better market outlook and the activities completed in the year.

The Trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s activities while consideration is given to ways in which additional funding may be raised.

Structure, governance and management

The charity is a Charitable Incorporated Organisation (CIO), and was registered as a charity in England and Wales on 3 February 2020. The principal address of the charity is 3 Dormer Yard, Unit 2.1 Building D2, Greenwich, SE10 0EB. The registered charity number is 1187723. The charity's constitution is the governing document, and meets the definition of a charity under the Charities Act 2011 as it works exclusively for charitable purposes and is for the public benefit.

The trustees who served during the year and up to the date of signature of the financial statements were:

Mr M Johansson Mrs L Johansson Mrs A Johansson Mr D Graham-Hyde

There must be at least four charity trustees. If the number falls below this minimum, the remaining trustees may act only to call a meeting of the charity trustees, or appoint a new charity trustee. The maximum number of charity trustees is ten. The charity trustees may not appoint any charity trustee if as a result the number of charity trustees would exceed the maximum.

Apart from the first charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.

If the charity is wound up, the members of the CIO have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities.

The organisational structure of The Photography Foundation consists of a board of trustees who meet on a regular basis to consider and review the charity's activities, general progress and financial position and make decisions accordingly.

Statement of trustees' responsibilities

The trustees are responsible for preparing the trustees’ report and the accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that year.

In preparing these accounts, the trustees are required to:

The Photography Foundation Trustees’ Report (continued)

The trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the accounts comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees’ report was approved by the Board of Trustees on 29 March 2024.

Mr M A Johansson Trustee

The Photography Foundation Independent Examiner’s Report

I report to the trustees on my examination of the accounts of The Photography Foundation (“the Charity”) for the year ended 31 May 2023.

Responsibilities and basis of report

As the trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

As the Charity’s gross income exceeded £250,000 the examiner must be a member of a body listed in section 145 of the Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Richard Tompkins Independent Examiner Cavendish Bond Chartered Accountants Bentinck House 3 - 8 Bolsover Street London W1W 6AB

30 March 2024

The Photography Foundation Statement of Financial Activities for the year ended 31 May 2023

Current year
Unrestricted
Funds
2023
£
Income and endowments from:
Donations and legacies
A1
458,766
Expenditure on:
Charitable activities
B2
93,586
Other
B3
398,085
Total expenditure
B
491,671
Net income for the year
(32,905)
Net income after transfers
A-B-C
(32,905)
(32,905)
Reconciliation of funds:
E
Total funds brought forward
48,330
Total funds carried forward
15,425
SORP
Ref
Net movement in funds
Current year
Restricted
Funds
2023
£
-
-
-
-
-
-
-
-
-
Current year
Total Funds
2023
£
458,766
93,586
398,085
491,671
(32,905)
(32,905)
(32,905)
48,330
15,425
Prior Year
Total Funds
2022
£
607,284
230,326
515,199
745,525
(138,241)
(138,241)
(138,241)
186,571
48,330

The statement of financial activities includes all gains and losses recognised in the year.

All prior year transactions were in unrestricted funds. All income and expenditure derives from continuing activities.

The Photography Foundation Income and Expenditure Account for the year ended 31 May 2023

Income
Income from operations
Investment income
Gross income in the year before exceptional items
Gross income in the year including exceptional items
Expenditure
Charitable expenditure, excluding depreciation and amortisation
Depreciation and amortisation
Governance costs
Other expenditure
Total expenditure in the year
Net income before tax in the financial year
Tax on surplus on ordinary activities
Net income after tax in the financial year
Retained surplus for the financial year
2023
£
458,766
-
458,766
458,766
79,308
10,867
3,411
398,085
491,671
(32,905)
-
(32,905)
(32,905)
2022
£
607,284
-
607,284
607,284
200,981
8,965
20,380
515,199
745,525
(138,241)
-
(138,241)
(138,241)

All income and expenditure derives from continuing activities.

In accordance with the provisions of the Companies Act 2006, the headings and subheadings used in the Income and Expenditure account have been adapted to reflect the special nature of the charity's activities.

The Photography Foundation Balance Sheet as at 31 May 2023

Note SORP
Fixed assets
A
Tangible assets
8
A2
Investments
9
A4
Total fixed assets
Current assets
B
Debtors
10
B2
Cash at bank and in hand
B4
Total current assets
Creditors: amounts falling due within
one year
12
C1
Net current assets
Net assets
Restricted funds
Unrestricted Funds
Unrestricted revenue funds
D3
Designated Funds
Total charity funds
The net assets are funded by:

14,318
13,116
15,425

The Trustees acknowledge their responsibilities for complying with the requirements of charity legislation with respect to accounting records and the preparation of accounts.

The charity is subject to independent examination under charity legislation and the report of the Independent Examiner is attached.

The Trustees are satisfied that, although the charity is not registered under the Companies Acts, if it were so registered, it would be eligible to prepare accounts in accordance with the provisions in Part 15 of the Companies Act 2006. applicable to companies subject to the small companies regime.

Mr M A Johansson Trustee

Approved by the board of trustees on 29 March 2024

The Photography Foundation

Notes to the Accounts for the year ended 31 May 2023

1 Accounting policies

Basis of preparation and accounting convention

The financial statements have been prepared in accordance with the charity's governing document, the Charities Act 2011, FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" ("FRS 102") and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.

The financial statements have been prepared under the historical cost convention.

Going Concern

At the time of approving the accounts, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the accounts.

Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent and depreciation charges are allocated by the proportion of the asset’s use.

All expenditure is accounted for on an accruals basis and has been listed under headings that aggregate all costs related to that activity.

Fixed Asset Investments

Investments in subsidiaries are measured at cost less any provision for impairment. A subsidiary is an entity controlled by the charity. Control is the power to govern the financial and operating policies of the entity so as to obtain benefits from its activities.

Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Fixtures and fittings 33% straight Computer equipment 33% straight

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

The Photography Foundation

Notes to the Accounts for the year ended 31 May 2023

At each reporting date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

Debtors

Debtors are measured at their recoverable amounts at the balance sheet date.

Financial instruments including cash and bank balances

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments. Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

Pensions contributions

The charity operates a defined contribution pension scheme. Contributions are charged as an expense when they become payable in accordance with the rules of the scheme.

Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives. There are no restricted or endowment funds.

2 Liability to taxation

The Trustees consider that the charity satisfies the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 for UK corporation tax purposes. Accordingly, the Charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by chapter 3 part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively on the specific charitable objects of the charity and for no other purpose.

3 Winding up or dissolution of the charity

If upon winding up or dissolution of the charity there remain any assets, after the satisfaction of all debts and liabilities, the assets represented by the accumulated fund will be transferred to some other charitable body or bodies having similar objects to the charity.

The Photography Foundation

Notes to the Accounts for the year ended 31 May 2023

4 Significance of financial instruments to the charity's position

The Trustees do not consider financial instruments to be significant to the charity's financial position or performance, or to give rise to significant risks.

5 Net surplus before tax in the financial year

Net surplus before tax in the financial year
2023 2022
£ £
The net surplus before tax in the financial year is stated after charging:
Depreciation of owned fixed assets 10,867 8,965
Pension costs 1,205 2,596

6 Employment costs

Employee costs

Employee costs
Wages and salaries
Social security costs
Employer pension contributions
Employees
The average number of employees during the year was:
2023
£
42,449
3,018
1,205
2022
£
108,244
30,515
2,596
46,672 141,355
2023
7
2022
6

No employees received remuneration in excess of £60,000 per year.

7 Deferred income

Unrestricted funds
Included within creditors:
Opening
Deferrals
£
150,000
Released
from prior
years
£
150,000
Received
less released
in year
£
-
Deferred
at year end
£
-
150,000 150,000 - -
2023
£
-
2022
£
150,000

The income deferred and included in creditors relates to funding specified by the funders as relating to specific periods and represents those parts of unrestricted funds which relate to periods subsequent to the balance sheet date.

The Photography Foundation

Notes to the Accounts for the year ended 31 May 2023

8 Tangible fixed assets

Land and
Buildings
£
Cost
At 1 June 2022
-
Additions
-
At 31 May 2023
-
Depreciation
At 1 June 2022
-
Charge for the year
-
At 31 May 2023
-
Net book value
At 31 May 2023
-
At 31 May 2022
-
Fixtures and
fittings
£
2,394
1,349
Computer
equipment
£
26,021
2,837
Total
£
28,415
4,186
3,743 28,858 32,601
1,107
1,247
15,441
9,620
16,548
10,867
2,354 25,061 27,415
1,389 3,797 5,186
1,287 10,580 11,867

9 Investments held as fixed assets

Investments
in
subsidiaries
Listed
investments
Other
Classes of
Investment
£
£
£
At 1 June 2022
1
-
-
At 31 May 2023
1
-
-
Investment
in
subsidiary
£
1
1

The investment in subsidiary comprises the entire issued share capital of TPF Studio Limited which provides photography services and has its registered office at 114a Cromwell Road, London, SW7 4AG.

Consolidated accounts are not prepared as the aggregate income of the charity and its subsidiary is less than £1,000,000, and the charity has taken advantage of the exemption available under the SORP.

10 Debtors

Other debtors
Amounts owed by subsidiary undertakings
2023
£
-
14,318
2022
£
116,024
-
14,318 116,024

The Photography Foundation

Notes to the Accounts for the year ended 31 May 2023

11 Debtors due after one year

12 Creditors: amounts falling due within one year
Accruals
Deferred income
Taxes and social security
Other creditors
Other debtors
2023
£
-
2022
£
62,318
- 62,318
2023
£
5,625
-
10,297
1,274
2022
£
-
150,000
17,492
3,912
17,196 171,404

13 Financial commitments under operating leases

At the balance sheet date the charity had future minimum lease payment commitments under non-cancellable operating leases that fell due as follows:

within one year
between two and five years
14 Income and Expenditure account summary
At 1 June 2022
Surplus/(deficit) for the year
At 31 May 2023
2023
£
-
-
2022
£
87,165
119,127
- 206,292
2023
£
48,330
(32,905)
2022
£
186,571
(138,241)
15,425 48,330

15 Related party transactions

During the year the charity received donations of £440,880 (2022: £605,703) from JAMMA International, a charity with certain common key management personnel.

At the balance sheet date debtors included £nil (2022: £116,024) due from the charity's subsidiary, TPF Studio Limited. During the year the charity made an impairment provision of £398,085 against amounts due to it from TPF Studio Limited. During the prior year the charity wrote off a balance of £515,199 owing to it from TPF Studio Limited. The impairment charge and write off are included as 'other expenditure' within these accounts.

The Photography Foundation

Notes to the Accounts for the year ended 31 May 2023

16 Representation of funds by assets and liabilities

At 31 May 2023
Tangible fixed assets
Fixed asset investments
Current assets
Current liabilities
At 1 June 2022
Tangible fixed assets
Fixed asset investments
Current assets
Current liabilities
Unrestricted
funds
£
5,186
1
27,434
(17,196)
Designated
funds
£
-
-
-
Restricted
funds
£
-
-
-
-
Total
Funds
£
5,186
1
27,434
(17,196)
15,425 - - 15,425
Unrestricted
funds
£
11,867
1
207,866
(171,404)
Designated
funds
£
-
-
-
-
Restricted
funds
£
-
-
-
-
Total
Funds
£
11,867
1
207,866
(171,404)
48,330 - - 48,330

The Photography Foundation Detailed analysis of income and expenditure for the year ended 31 May 2023

17 Donations, grants and legacies

Revenue grants and donations from non public
bodies
Total private sector revenue grants
Donations and gifts
Current year
Unrestricted
Funds
2023
£
458,766
Current year
Restricted
Funds
2023
£
-
-
Current year
Total Funds
2023
£
458,766
458,766
Prior Year
Total Funds
2022
£
607,284
458,766 607,284

18 Support costs for charitable activities

18
Support costs for charitable activities
Current year
Current year
Current year
Prior Year
Unrestricted
Funds
Restricted
Funds
Total Funds
Total Funds
2023
2023
2023
2022
£
£
£
£
Employee costs not included in direct costs
49,581
-
49,581
141,355
Premises expenses
10,314
-
10,314
31,348
2,454
-
2,454
11,020
Administrative overheads
1,598
-
1,598
922
3,177
-
3,177
8,187
825
-
825
1,772
-
-
-
1,058
3,222
-
3,222
5,093
Professional fees paid to advisors other than the independent examiner
4,800
-
4,800
-
Financial costs
129
-
129
226
3,208
-
3,208
-
10,867
-
10,867
8,965
Support costs before reallocation
90,175
-
90,175
209,946
Total support costs
90,175
-
90,175
209,946
All the expenditure in the prior year was unrestricted.
Depreciation and amortisation
The basis of allocation of costs between activities is described under accounting policies. The charity's activity during
the current and prior year was educational services.
Studio equipment
Late payment charges
Advertising
Insurance
Software costs
Other admin costs
Repairs, maintenance and other office costs
Staff costs
Rent and rates
Accountancy fees
Bank charges
Current year
Total Funds
2023
£
49,581
10,314
2,454
1,598
3,177
825
-
3,222
4,800
129
3,208
10,867
Prior Year
Total Funds
2022
£
141,355
31,348
11,020
922
8,187
1,772
1,058
5,093
-
226
-
8,965
209,946
209,946

The Photography Foundation Detailed analysis of income and expenditure for the year ended 31 May 2023

19 Other expenditure - governance costs
Independent Examiner's fees
Legal and professional fees
Total governance costs
Current year
Unrestricted
Funds
2023
£
3,335
76
Current year
Restricted
Funds
2023
£
-
-
-
Current year
Total Funds
2023
£
3,335
76
3,411
Prior Year
Total Funds
2022
£
8,925
11,455
3,411 20,380

All the expenditure in the prior year was unrestricted.

20 Total charitable expenditure

Total charitable expenditure
Total support costs
B2d
Total governance costs
B2e
Total charitable expenditure
B2
All the expenditure in the prior year was unrestricted.
Total support costs
B2d
Total governance costs
B2e
Total charitable expenditure
B2
Current year
Unrestricted
Funds
2023
£
90,175
3,411
Current year
Restricted
Funds
2023
£
-
-
-
Prior Year
Restricted
Funds
2022
£
-
-
Current year
Total Funds
2023
£
90,175
3,411
93,586
Prior Year
Total Funds
2022
£
209,946
20,380
Prior Year
Total Funds
2022
£
209,946
20,380
93,586 230,326
Prior Year
Unrestricted
Funds
2022
£
209,946
20,380
230,326 - 230,326
21 Other expenditure
Other expenditure
B3b
All the expenditure in the prior year was unrestricted.
Impairment of loan to trading subsidiary
Current year
Unrestricted
Funds
2023
£
398,085
Current year
Restricted
Funds
2023
£
-
-
Current year
Prior Year
Total Funds
Total Funds
2023
2022
£
£
398,085
515,199
398,085 398,085
515,199