## **Trustee report** ## **2022/2023** ## **Club information** Club name: Teignmouth Beach Surf Life Saving Club Charity number: 1187717 Club operating location: Eastcliff walk. Teignmouth. TQ14 8TA Administrative address: 14 Higher Yannon Drive, Teignmouth, TQ14 9JQ. Trustee’s: 1) Stephen Carpenter 2) Iain Palmer - 3) Glen Mayhew ## **Governance** TBSLSC is a family orientated lifesaving club, run by it’s members. The primary purpose of the of the club is drowning prevention: which we achieve by teaching lifesaving techniques and water safety. ## Management The management committee are responsible for club management in its entirety. They provide the scrutiny, governance and support for the daily management of the club. The committee are also responsible for activity to support the further development of the club. To be effective committee members should make every effort to regularly attend meetings. Committee members will be expected to hold a responsibility / portfolio on behalf of the club. Formal decisions and expenditure should be undertaken in committee meetings. In cases of urgency, the Char may approve additional meetings or for decisions to be progressed outside of a meeting. In this case the decision and rationale for urgency must be reported to the committee at the earliest opportunity. A formal record of the decisions and actions are retained by the secretary and available to any person on request. Any member may attend a committee meeting. Should they wish to speak they must have prior permission from the Chair. Should permission be declined then a formal note will record the request and the rationale, which will be presented to the committee for retrospective approval. Agenda items need to be forwarded to the Secretary 7 days prior to the meeting. The agenda and associated documentation will be circulated 5 days prior to the meeting to allow for consideration, discussion and to provide an opportunity for those not at the meeting to submit their views. Daily management of the club is the responsibility of the Club Captain. This includes co-ordination of all club activity and ensuring compliance with club rules. ## Membership The annual membership fee is agreed at the AGM. Weekly subs checks are at the discretion of the committee. Applications to join the club can be rejected by the committee if there are concerns relating to safeguarding, conduct or suitability of the applicant. Such decisions should be made by the committee. If a member’s conduct falls below the standard expected, then their membership may be suspended pending an investigation. The outcome of the investigation could be: no action, formal warning, restrictions, temporary suspension or removal from the club. Each investigation will be reported to SLSGB who may offer assistance. The outcome of any investigation or membership rejection should be reported to SLSGB. Members may make an application to the club hardship fund to support annual membership fee. ## Finance Club expenditure is governed through committee meetings. In cases of an urgent decision then an additional meeting may be convened or expenditure approved by at least three club officer’: (officer roles are: Chair, Vice Chair, Treasurer, Secretary, Captain, Vice Captain and Safeguarding). The Treasurer, Captain and Gear Steward have delegated authority to spend up to £200 without additional recall to the committee. All spend is reported to the Treasurer. The hardship fund is designed to ensure the club is inclusive to all members of the community. Financial restraints should not prevent anyone from partaking in the club. Access to this fund is informal approach to a committee member. The level of support is at the discretion of the Chair and Vice-Chair and includes instalments of payments, reduced payments or waive of any payment due. ## Objectives - The objects for which the CIO is established is to save lives by the prevention of drowning and to provide education and training in all areas relating to lifesaving, rescue and resuscitation for the benefit of the public by: - The promotion and provision of Surf Lifesaving qualifications, training in water safety and rescue, lifesaving, coaching, resuscitation and first aid. - The promotion and organisation of lifesaving and rescue, beach and pool training, water sports and lifesaving activities for training, recreation and enjoyment that encourage fitness, team work, responsibility and excellence in pursuit of these objects - The promotion of and the provision of voluntary lifesaving and rescue services to the community and public at large; - The provision of lifesaving safety awareness and prevention of drowning. Review of 2022 / 2023 Following the Covid-19 bounce back the club has continued to grow in terms of members with number peaking at 225. The vast majority are active members, so the club remains in a healthy active position. Teignmouth lifeguards undertook safety cover at several organised events and during the season delivered club activities five days a week: with some days have two or three organised events and sessions. Thankfully the number of lifesaving interventions delivered by our lifeguards was low: recognizing the success of the prevention and education activities. The club finances are stable. The club has healthy reserve, but due to issues with the club house we are unable to invest in the equipment and facility upgrade we would like. On-going conversation with the council as our landlords are continuing, but yet to delivery any real tractions. The challenge of accommodation impacts the service we offer. We run a waiting list for membership, but it is necessary to limit membership due to availability of rescue equipment. Club risks relate to the management of the volunteers and developing with local authority a ten-year estates plan. Governance, finance and the operating model of the club remains strong. Signed electronically S Carpenter I Palmer G Mayhew 31[st] October 2023 CC16J To Sc'Lliu*i A Reu¢Jll:' fund• A1 AR) 17.IX Se-lion B Sliieineiil o13ssels 3',Id l!.Ibililies JI Il'ie end ol Ihp oeiiDd Categori06 81 Cqqh fwxl• 112 Det•Ks ntrtsiis DethilÈ zaoa