Trustees’ Annual Report for the period 01-Jan-2024 to 31-Dec-2024
Charity name: HOLSWORTHY MUSEUM
Charity registration number: 1187705
Introduction
This report covers the third year that the charity was fully operating as a Charitable Incorporated Organisation (CIO). The transfer of assets from Holsworthy Museum Society (Charity No 1055088) was formally completed and that Charity has now been removed from the Charity Commission register.
Objectives and Activities
In summary, the purpose of the charity, as set out in its governing document, is to collect and preserve artefacts linked to the history of Holsworthy.
Its main activities are the managing, documenting, conserving, and safeguarding the museum collections and holdings; to exhibit, interpret and provide access to the museum collection and holdings; to provide material, evidence and associated information and learning experiences and activities relating to the objects in the collection; and to research, promote and publish studies of the area.
The Trustees will continue to provide a facility for informing and educating the public about the history of Holsworthy and its environs by running and managing Holsworthy Museum for the benefit of the public.
The Trustees recognise the importance of the contribution volunteers will make in enabling them to continue to fulfil the charity’s Objects and Activities.
Achievements and Performance
The Trustees appreciate the commitment of volunteers to enable this work to be carried out and ensure that the Museum can remain open to the public from March/April – December each year. The closed period is used for housekeeping, collection care and cataloguing and this work is ongoing.
Financial Review
The Charity’s reserves continue to be held in a savings account for ease of access if required. Reserves are required to ensure that the Museum can continue to cover the cost of overheads if no income is received. The Museum is normally closed for a period of 3-4 months during the winter and therefore the aim is to hold a minimum level of reserves for 6 months operating costs.
Visitor numbers have been steady, and donations were again significantly up on the previous year, and costs, although some have increased, were manageable.
The Trustees took the decision to approve the reprint of one of the Museum’s books, at a cost of £3527. This required a significant effort on the part of volunteers as the book had to be re-compiled with some revisions before it could be reprinted. The stock of another book, which was held on a sale or return basis, was donated to the Museum by the executors of the author’s widow. Both publications will hopefully generate income for the Museum Shop.
The Museum’s treasurer continued to pursue online banking.
Additional information
The Charity will start the next financial year still in a healthy financial position, relative to its size and operating costs, but will continue to rely upon income shop sales, from grants, voluntary donations from visitors, and users of the Service Point.
The Charity continues to rely entirely upon volunteers, and the biggest risk will be a loss of volunteers. The age of our volunteers continues to be a concern; family commitments and health issues can impact
| eference andAdministrativ | edetails |
|---|---|
| Charitv name | Holsworthy Museum |
| Other namethe charityuses | None |
| Reqisteredcharitvnumber | 1187705 |
| Charity'sprincipaladdress | ManorOffices,North Road |
| Holsworthy | |
| DEVON | |
| EX22 6DJ |
Charity No 1187705
Holsworthy Museum Accounts Summary Year to Date
08/09/2025 11:06
Charitable Incorporated Organisation
| Surplus/Deficit | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| INCOME | Debit | Credit | Total | EXPENDITURE | Debit | Credit | Total | Current Year | ||
| Maintenance & Refurbishment | 70.74 | 70.74 | ||||||||
| Interest | 1,334.52 | 1,334.52 | Insurance | 1,043.60 | 1,043.60 | |||||
| Sale of surplus Items | 50.00 | 50.00 | Telephone & Broadband | 644.62 | 644.62 | |||||
| Museum Shop | 528.89 | 528.89 | Authors & Supplier Costs | 65.89 | 65.89 | |||||
| Misc Sales | 0.00 | Peter Bakel costs | 186.78 | 186.78 | ||||||
| Postage & Packing Charges | 0.00 | Security | 679.20 | 679.20 | ||||||
| Misc Income | 3.10 | 3.10 | Computer & IT | 270.00 | 270.00 | |||||
| Fundraising | 349.20 | 349.20 | Membership Fees | 128.00 | 128.00 | |||||
| Donations & Grants: | 0.00 | Volunteer Costs | 716.24 | 716.24 | ||||||
| Benevity Grant | 657.10 | 657.10 | Publicity & Promotion | 245.00 | 245.00 | |||||
| Holsworthy Town Council (incl Bakel) | 400.00 | 400.00 | Travel & Meetings | 0.00 | ||||||
| Visitor Donations (General) | 1,055.18 | 1,055.18 | Fundraising | 84.00 | 84.00 | |||||
| Gift Aided Donations | 15.00 | 15.00 | Care & Conservation | 120.72 | 120.72 | |||||
| Gift Aided Donations (Service Point) | 0.00 | Service Point & Research | 0.00 | |||||||
| Outreach, Talks, Community Group Visits | 0.00 | Business Rates | 129.07 | 129.07 | ||||||
| Service Point (excl Gift Aided) | 190.00 | 190.00 | Office Costs | 255.81 | 255.81 | |||||
| Other Donations | 7.00 | 7.00 | Postage (Sales) | 7.50 | 7.50 | |||||
| Pay Pal Charges | 0.00 | Covid Protection Costs | 0.00 | |||||||
| Gift Aid Refund | 471.55 | 471.55 | Misc Costs | 60.72 | 60.72 | |||||
| Reconciliation Discrepancies | Book Reprint | 3,527.00 | 3,527.00 | |||||||
| HSBC Charges | 72.52 | 72.52 | ||||||||
| Total Income | 5,061.54 | Sum Up & PayPal Charges | 9.10 | 9.10 | ||||||
| OTHER INCOME | Till Difference | 1.42 | 1.42 | |||||||
| Value of Stock | Donated /Purchased | £ | 5,109.02 |
5,109.02 | Petty Cash Difference | 0.23 | (0.23) | |||
| Less | 0.00 | |||||||||
| Cost of goods Sold | 176.72 | (176.72) |
Charity No 1187705 Charitable Incorporated Organisation
Holsworthy Museum Accounts Summary Year to Date
08/09/2025 11:06
Surplus/Deficit Gross Profit 176.72 10,170.56 9,993.84 Total Expenditure 8,317.93 0.23 8,317.70 1,676.14
BROUGHT FORWARD
m Funds (Holsworthy Museum - Charity No 1187705)
| Balance | |||
|---|---|---|---|
| HSBC | £3,263.09 | 3,263.09 | |
| Coventry | £34,222.75 | 34,222.75 | |
| PayPal | £144.84 | 144.84 | |
| £0.03 | (0.03) | ||
| Petty Cash | £100.00 | 100.00 | |
| Donations Box | £10.00 | 10.00 | |
| Till Float | £20.00 | 20.00 | |
| Cash in Transit | £24.31 | 24.31 | |
| Other Current Assets | £1,818.01 | 1,818.01 | |
| Other Current Liabilities | £1,828.77 | (1,828.77) | |
| Accounts Payable | £613.58 | (613.58) | |
| Prior Year Fund Balance b/fwd | 39,603.00 | 2,442.38 | 37,160.62 |
| 47,154.46 | |||
| Accounts Payable: | |||
| BT | (53.12) | ||
| Holsworthy Memorial Hall Coffee Morning 2024 | (42.00) | ||
| Ashwater Railway | (3.00) | ||
| Thornbury PCC | (9.00) | ||
| Total Accounts Payable | (107.12) |
CLOSING BALANCES
| CLOSING BALANCES | CLOSING BALANCES | CLOSING BALANCES | CLOSING BALANCES | |
|---|---|---|---|---|
| Museum Funds (Holsworthy Museum - Charity No 1187705) | ||||
| Balance | ||||
| HSBC | £1,463.41 | 1,463.41 | ||
| Coventry | £32,030.27 | 32,030.27 | ||
| PayPal | £217.80 | 217.80 | ||
| £0.03 | (0.03) | |||
| Petty Cash | £11.99 | 11.99 | ||
| Donations Box | £10.00 | 10.00 | ||
| Till Float | £0.00 | 0.00 | ||
| Cash in Transit | £288.90 | 288.90 | ||
| Other Current Assets | £5,150.40 | 5,150.40 | ||
| Other Current Liabilities | £228.86 | (228.86) | ||
| Accounts Payable | £107.12 | (107.12) | ||
| Current Fund Balance c/fwd | 39,172.77 | 336.01 | 38,836.76 | 1,676.14 |
| 47,154.46 | (0.00) |