## **Trustee’s Report and Accounts** 

For the period: 6th September 2021 to 5th September 2022 

Registered charity number: 1187689 (England and Wales) 

The Courtney Foundation Registered charity number: 1187689 (England and Wales) www.thecourtneyfoundation.org 



## **Administrative details** 

Charity name: The Courtney Foundation 

Registered charity number: 1187689 (England and Wales) Principal address: 126 Five Springs, Luton, Bedfordshire, LU3 3LJ 

## **Structure and governance** 

Trustees: 

Courtney Cuffy 3rd Feb 2020 - 3rd Nov 2023 Husna Rasul 3rd Feb 2020 - 3rd Nov 2023 Melissa Llewellyn 3rd Feb 2020 - current Ahmed Adde 3rd Nov 2023 - current Ashley Parker 3rd Nov 2023 - current Sadiqul Choudhury 3rd Nov 2023 - current 

Structure: Charitable Incorporated Organisation 

Governing document: Constitution 

New trustees are selected with consideration of their skills, knowledge and experience, and are appointed by resolution passed by the existing trustees. Trustees must read and understand all organisational policies, which reflect statutory and legal requirements and good practice procedures. 

## **Adopted policies:** 

1. Safeguarding Children and Vulnerable Adults Policy 

2. Code of Conduct and Ethics 

3. Conflict of Interest Policy 

4. Data Protection Policy 

5. Privacy Policy 

6. Whistleblowing Policy 

7. Challenging Behaviour Policy 

8. Equality, Diversity and Meaningful Inclusion Policy 

9. Complaints Policy 

- 10.Health and Safety Policy 

- 11.Volunteer Policy 

- 12.Volunteer Disciplinary Procedures 

- 13.Financial Management Policy 

- 14.Reimbursements of Expenses and Purchases Policy 

- 15.Business Ethics and Anti-Bribery Policy 

- 16.Environmental and Sustainability Policy 

- 17.Hardship Projects Policy 

- 18.Reserves Policy 

The Courtney Foundation Registered charity number: 1187689 (England and Wales) www.thecourtneyfoundation.org 



## **Objectives and activities** 

Charitable objects: 

a) To promote social inclusion for the public benefit by preventing people from becoming socially excluded, relieving the needs of those people who are socially excluded and assisting them to integrate into society 

b) The prevention or relief of poverty in England by providing: items and services to individuals in need and/or charities, or other organisations working to prevent or relieve poverty 

During this period we temporarily wound down our Luton Clothing Bank activities, due to funding challenges and circumstances affecting the trustees. We are still volunteer-led, and currently have no paid staff. We welcomed fundraising efforts from the community to support our work, building connections with key supporters. Our local profile and relationships with the local authority and other local charities and groups has strengthened. During this period we received confirmation of funding (to be paid after receipt of invoices after the project which will be described in next year’s report and accounts) which we used to host a social event for local people seeking asylum. 

## **Projects** 

## **Luton Clothing Bank** 

Many people live in poverty and experience financial difficulty in Luton. We provide free clothes and shoes to people experiencing financial difficulty, including people who are experiencing homelessness, seeking asylum or have refugee status, unemployed or on a low income, leaving/recently left hospital or prison, new to the UK, or otherwise can't afford the items they need. During this period we distributed 1916 items to 141 individuals before pausing the project in February. 

Here are some of the benefits of the project. 

Essential Having appropriate clothes and shoes is a necessity and we 

The Courtney Foundation Registered charity number: 1187689 (England and Wales) www.thecourtneyfoundation.org 



support anyone in financial difficulty. This includes people who have been displaced and have very little, families who need clothes for growing children and people who need appropriate clothes for work. 

- Welcoming We’ve connected with and welcomed people who are new to Luton and provided them with the items they need as well as given information about further support and activities. 

- Opportunities By offering suitable clothes and footwear we’ve helped support people to access interviews and the opportunity to start or return to work. 

- Support Engaging with people through Luton Clothing Bank creates opportunities for us to identify other areas of need and support and allows us to signpost and design new projects effectively. 

- Environment We only use recycled, recyclable or reusable packaging and work to reduce the amount of clothes that could end up in landfill. We reframe donating clothes as more than addressing poverty and highlight the environmentally conscious and sustainable approach of redistributing resources locally. 

- Stigma We aim to reduce the stigma around poverty and the reluctance to use preloved, ‘second-hand’ clothes by working to develop a universal service that normalises the sharing of essential resources. 

- Generosity Luton Clothing Bank facilitates a way for people to help other people locally and utilises the generosity and willingness to give of individuals, groups and organisations. 

- Compassion We share stories about the circumstances people are facing locally and send the message that people are ‘not alone’, both in experiencing difficulty and because support _is_ available; promoting compassion towards and understanding around people’s difficult circusmtances. 

We have since restarted providing a level of clothing support, which we look forward to writing about in our next annual report. 

The Courtney Foundation Registered charity number: 1187689 (England and Wales) www.thecourtneyfoundation.org 



## **Future plans** 

We’re excited for 2023 and have plans to: 

- continue to provide clothing support through Pop-Up clothing events alongside responding to urgent requests, 

- provide frequent social activities for people seeking asylum and those who have refugee status, including football sessions and film screenings, 

- host warm spaces across Luton with free winter clothes and accessories, and 

- strengthen our community fundraising capacity and increase local awareness of the support we offer. 

## **Financial review** 

## **Reserves** 

Our reserves limit is currently £5000. We aim to only have an amount of reserves that is proportionate to what is required to continue our existing operations for up to 12 months, and to respond to any urgent operational needs that may arise due to unexpected financial implications. Our reserves limit will be adjusted accordingly as our work progresses, and this will be reflected in our Reserves Policy. Income from any sources are principally used to further our charitable purposes and benefit those we work with. 

## **Grants and donations** 

We’re extremely grateful to our funders over the period who are listed below, and to individuals and groups who have donated and fundraised an amazing £2227 for our work. We received grants from: 

- **Arnold Clark** for £1000 to support the work of Luton Clothing Bank 

- **Ashworth Charitable Trust** for £3000 to support the work of Luton Clothing Bank 

The Courtney Foundation Registered charity number: 1187689 (England and Wales) www.thecourtneyfoundation.org 



## **Declaration** 

The trustees declare that they have approved the trustee’s report above. 

Signed on behalf of the trustees: 

**Full name Signature Date:** Melissa Llewellyn 31.12.2022 

The Courtney Foundation Registered charity number: 1187689 (England and Wales) www.thecourtneyfoundation.org 



## **Receipts and payments accounts** 

Charity name: The Courtney Foundation Charity number: 1187689 (England and Wales) For the period: 6th September 2021 to 5th September 2022 

## **Receipts and payments** 

|**Receipts**||||||
|---|---|---|---|---|---|
||**Unrestricted**<br>**funds (£)**|**Restricted**<br>**funds (£)**|**Endowment**<br>**funds (£)**|**Total funds**<br>**(£)**|**Last year (£)**|
|Donations and<br>legacies|2101|257|0|2358|5659|
|Grants|0|4000|0|4000|7250|
|Fundraising<br>events|0|0|0|0|0|
|Fees for services|0|0|0|0|0|
|Other|920|0|0|920|1215|
|**Subtotal**|**3021**|**4257**|**0**|**7278**|**14124**|
|Sale of fixed<br>assets|0|0|0|0|0|
|Sale of<br>investments|0|0|0|0|0|
|Loans received|0|0|0|0|0|
|**Sub total**|**0**|**0**|**0**|**0**|0|
|**Total receipts**|**3021**|**4257**|**0**|**7278**|**14124**|



|**Payments**||||||
|---|---|---|---|---|---|
||**Unrestricted**<br>**funds (£)**|**Restricted**<br>**funds (£)**|**Endowment**<br>**funds (£)**|**Total funds**<br>**(£)**|**Last year (£)**|
|Salaries and<br>related costs|0|0|0|0|495|
|Rent/hire|2106|6876|0|8982|1522|
|Insurances|192|0|0|192|99|
|Telephone and<br>internet|78|0|0|78|42|
|Stationary,||||||
|printing and|0|0|0|0|259|
|office supplies||||||
|Subscriptions,||||||
|including digital<br>and online|144|0|0|144|205|
|packages||||||
|Bank charges|0|0|0|0|0|
|Website costs|0|0|0|0|31|





|Volunteer<br>expenses and<br>purchases|0|0|0|0|78|
|---|---|---|---|---|---|
|Trustee<br>expenses and<br>purchases|0|0|0|0|896|
|Advertising and<br>promotion|0|0|0|0|0|
|Other project<br>costs|0|428|0|428|4648|
|**Sub total**|**2520**|**7304**|**0**|**9825**|**8276**|
|Purchase of<br>fixed assets|0|0|0|0|0|
|Purchase of<br>investments|0|0|0|0|0|
|Loans repaid|0|0|0|0|0|
|**Sub total**|**0**|**0**|**0**|**0**|**0**|
|**Total**|**2520**|**7304**|**0**|**9825**|**8276**|
|**Net of receipts/**<br>**(payments)**|**501**|**-3047**|**0**|**-2547**|**5849**|
|**Transfer**<br>**between funds**|**0**|**0**|**0**|**0**|**0**|
|**Cash funds last**<br>**year end**|**683**|**5166**|**0**|**5849**||
|**Cash funds this**<br>**year end**|**1184**|**2119**|**0**|**3302**||
|||||||
|**Statement of assets and liabilities at the end of the period**||||||
||**Details**||**Unrestricted**<br>**funds (£)**|**Restricted**<br>**funds (£)**|**Endowment**<br>**funds (£)**|
|Bank account|-||1184|2119|0|
|**Total cash funds**|**-**||**1184**|**2119**|**0**|
|Other monetary<br>assets|-||0|0|0|
|Investment<br>assets|-||0|0|0|
|Assets retained<br>for the charity's<br>own use|-||0|0|0|
|Liabilities|-||0|0|0|



|**Statement of assets and liabilities at the end of the period**|**Statement of assets and liabilities at the end of the period**|**Statement of assets and liabilities at the end of the period**|||
|---|---|---|---|---|
||**Details**|**Unrestricted**<br>**funds (£)**|**Restricted**<br>**funds (£)**|**Endowment**<br>**funds (£)**|
|Bank account|-|1184|2119|0|
|**Total cash funds**|**-**|**1184**|**2119**|**0**|
|Other monetary<br>assets|-|0|0|0|
|Investment<br>assets|-|0|0|0|
|Assets retained|||||
|for the charity's|-|0|0|0|
|own use|||||
|Liabilities|-|0|0|0|



**Print name** MELISSA LLEWELLYN **Signature Date** 31.12.2022