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2022-09-30-accounts

Charity registration number 1187662

Company registration number 05192461 (England and Wales)

GLENDALE AGRICULTURAL SOCIETY

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2022

GLENDALE AGRICULTURAL SOCIETY

LEGAL AND ADMINISTRATIVE INFORMATION

E.F. Gibson I.F. Murray D.S. Kinsey R.A. Brown J.E. Watson

Directors And Trustees

Secretary

Secretary Mrs Rachael Tait Charity number 1187662 Company number 05192461 Registered office 8 Market Place Wooler Northumberland NE71 6FL

Alan Patterson FCA 17 Walkergate Berwick-upon-Tweed Northumberland TD15 1DJ

Independent examiner

(Appointed 9 March 2022) (Appointed 9 March 2022)

GLENDALE AGRICULTURAL SOCIETY

CONTENTS

Page
Trustees report 1 - 4
Independent examiner's report 5
Statement of financial activities 6
Balance sheet 7
Notes to the financial statements 8 - 14

GLENDALE AGRICULTURAL SOCIETY

TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 30 SEPTEMBER 2022

The directors and trustees present their annual report and financial statements for the year ended 30 September 2022.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Society's Articles of Association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".

Objectives and activities

The Glendale Agricultural Society (the Society) objects for which the charitable company is established are:

The directors and trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the Society should undertake.

Achievements and performance

The society bounced back into the first ‘normal’ year after covid. The first big event was a joint auction evening held in conjunction with The Wooler Jubilee Party Committee on the 13[th] May 2022. The auction was to raise money for the Glendale Childrens Countryside Day (CCD) and the Wooler Jubilee Party. The initial plan of the auction evening was to split the proceeds 50:50 with the Jubilee party. Over 100 auction items were kindly donated by local businesses and individuals. The auction was a tremendous success raising a staggering £6,558, coupled together with the sponsorship, raffle and further donations the amount came to a fantastic £8,508.

The society’s share of the auction proceeds came to £4,254, however the Jubilee Party kindly then donated £3,254 of their share to the society to go towards the Childrens Countryside Day (CCD). The £7,508 received was a huge boost to the CCD costs which come to around £26,500 per year. Although a huge success, it was agreed that the society could not host such an event every year as businesses and individuals are less likely to be as generous if the event was to occur annually.

The Childrens Countryside Day was held on Thursday 9[th] June 2022. Invitations were sent out to schools on the 7[th] February and all 1650 child’s places were fully booked by the 28[th] February. Children came from 35 schools from all over Northumberland and Tyne and Wear. We are very fortunate with the kindness of local businesses, companies, organisations, groups and individuals who without their presence on CCD the event simply would not take place, all of the above mean we have a total of 58 stands where the children learn about all things rural. We also relied on 55 volunteers who came to steward on the day meaning the event ran smoothly. The day was a huge success and judging by the feedback received from the schools the 2023 event will be just as popular.

The final event of the year was the annual Glendale Show held on Monday 29[th] August 2022. We were blessed with the weather and with the help of the main ring attraction (Ben Atkinsons Action Horses) an almost recordbreaking crowd attended the show. A few problems did arise however. Unfortunately, due to the loss of the north car park the society had to re plan car parking arrangements, the revised arrangements were working relatively well until a car fire on the public road caused huge tail backs of traffic on the only access route to the car park. However, thanks to Lilburn Estates who allowed us a route through one of their grass fields, access to the car park resumed and most of the visitors arrived safely albeit slightly late.

GLENDALE AGRICULTURAL SOCIETY

TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2022

Many of the traders reported a very successful day with takings exceeding their expectations and many were keen to book again for the 2023 show. On the whole the 2022 show was a huge success after a two-year absence. The trustees are actively exploring different options for car parking for the 2023 show, so a repeat of the 2022 issues are not repeated.

The current trustees welcomed 2 new members to the team in the form of Jayne Watson and Robert Brown, both of whom have been heavily involved in the show for a large number of years. Sacha Phillips joined the office staff in 2022 as an office administrator. Ruth Dickinson stepped down as a committee member, director and trustee after 5 years of service. The society thanked her for her valuable contributions over this time.

The directors and trustees are pleased with what has largely been a successful year following 2 difficult years of covid. New funding sources continue to be explored to ensure the society can continue with its charitable aims and objectives. The directors and trustees look forward to another successful year in 2023.

Financial review

The total income for the year amounted to £156,152 (2021: £41,073), against total running costs of £145,548 (2021: £51,848) resulting in a surplus of £10,604 (2021: £10,775 deficit).

Capital expenditure for the year amounted to £Nil (2021: £631).

The balance of unrestricted funds at 30 September 2022 was £92,494 (2021: £81,890).

Reserves policy

The directors and trustees have accumulated reserves within the Society to ensure that there is a sufficient amount to provide for unexpected expenditure, which includes the provision for the cancellation of a Show in any year, as has been the case in recent years.

Risk management

The directors and trustees has assessed the major risks to which the Society is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

Public benefit

In considering the operation, achievements and performance and finances of the Society, the directors and trustees are satisfied that public benefit has been provided in accordance with the Charities Act 2011 and the guidance provided by the Charity Commission.

Plans for the future

We are looking to the future, we are looking at new ways of engaging with children and adults outwith the CCD and Show and in line with our objectives and how best to take the Society, its messages and priorities forward in a future proof way that safe guards the Society and enables learning.

GLENDALE AGRICULTURAL SOCIETY

TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2022

Structure, governance and management

The Society is a company limited by guarantee (No. 05192461) which was incorporated on 29 July 2004 by a Memorandum and Articles of Association, as amended 27 November 2019; and became a registered charity with the Charity Commission (No. 1187662) on 30 January 2020.

The directors and trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

E.F. Gibson R.H.T. Barber (Resigned 9 March 2022) J.A. Walton (Resigned 9 March 2022) I.F. Murray R.E. Dickinson (Resigned 11 June 2022) N.E.H. Hargreave (Resigned 9 March 2022) D.S. Kinsey R.A. Brown (Appointed 9 March 2022) J.E. Watson (Appointed 9 March 2022)

None of the directors and trustees has any beneficial interest in the Society. All of the directors and trustees are members of the Society and guarantee to contribute £1 in the event of a winding up.

Recruitment and appointment of directors and trustees

The directors and trustees are introduced by existing directors and trustees on the basis of the expertise that they can bring to the Society. They are fully briefed before accepting the appointment and are encouraged to attend directors and trustees meetings before being appointed.

The minimum number of directors and trustees shall not be less than three and shall not be subject to any maximum.

Induction and training of directors and trustees

After their appointment, directors and trustees are further briefed on their responsibilities and are encouraged to identify any gaps in their knowledge.

GLENDALE AGRICULTURAL SOCIETY

TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2022

Statement of directors' and trustees' responsibilities

The directors and trustees, who are also the directors of Glendale Agricultural Society for the purpose of company law, are responsible for preparing the Trustees Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company Law requires the directors and trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Society and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

In preparing these financial statements, the directors and trustees are required to:

The directors and trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the Society and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Society and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Trustees report was approved by the Board of Directors And Trustees.

Mrs Rachael Tait

Dated: 18 April 2023

GLENDALE AGRICULTURAL SOCIETY

INDEPENDENT EXAMINER'S REPORT

TO THE DIRECTORS AND TRUSTEES OF GLENDALE AGRICULTURAL SOCIETY

I report to the directors and trustees on my examination of the financial statements of Glendale Agricultural Society (the Society) for the year ended 30 September 2022.

Responsibilities and basis of report

As the directors and trustees of the Society (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the Society are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Society’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no other concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Alan Patterson FCA

17 Walkergate Berwick-upon-Tweed Northumberland TD15 1DJ

Dated: 18 April 2023

GLENDALE AGRICULTURAL SOCIETY

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 30 SEPTEMBER 2022

**Unrestricted ** Unrestricted
funds funds
2022 2021
Notes £ £
Income from:
Donations 3 45,866 35,820
Charitable activities 4 110,262 5,244
Investments 5 24 9
Total income 156,152 41,073
Expenditure on:
Raising funds 6 108,076 2,239
Charitable activities 7 37,472 49,609
Total resources expended 145,548 51,848
Net movement in funds 10,604 (10,775)
Fund balances at 1 October 2021 81,890 92,665
Fund balances at 30 September 2022 92,494 81,890

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

GLENDALE AGRICULTURAL SOCIETY

BALANCE SHEET

AS AT 30 SEPTEMBER 2022

Notes
Fixed assets
Tangible assets
11
Current assets
Debtors
12
Cash at bank and in hand
Creditors: amounts falling due within
one year
13
Net current assets
Total assets less current liabilities
Income funds
Unrestricted funds		 2022
£
14,917
113,145
128,062
(37,141)		 £
1,573
90,921
92,494
92,494
92,494		 2021
£
11,836
80,139
91,975
(13,043)		 £
2,958
78,932
81,890
81,890
81,890

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 30 September 2022.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Directors And Trustees on 18 April 2023

I.F. Murray Chairman

Company Registration No. 05192461

GLENDALE AGRICULTURAL SOCIETY

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2022

1 Accounting policies

Charity information

Glendale Agricultural Society is a private company limited by guarantee incorporated in England and Wales. The registered office is 8 Market Place, Wooler, Northumberland, NE71 6FL.

1.1 Accounting convention

The financial statements have been prepared in accordance with the Society's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The Society is a Public Benefit Entity as defined by FRS 102.

The Society has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the Society. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the directors and trustees have a reasonable expectation that the Society has adequate resources to continue in operational existence for the foreseeable future. Thus the directors and trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the directors and trustees in furtherance of their charitable objectives.

1.4 Income

Income is recognised when the Society is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the Society has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

All grants are used for charitable expenditure and capital items and are recognised in full in the year in which they are receivable, or when the conditions for receipt have been met.

Membership subscriptions are recognised in the year in which they are received.

Investment income comprises bank interest receivable in the year.

Turnover is measured at the fair value of the consideration received or receivable and represents amounts receivable for goods and services provided in the normal course of business, net of discounts.

1.5 Expenditure

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

GLENDALE AGRICULTURAL SOCIETY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2022

1 Accounting policies

(Continued)

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Property improvements 10 years straight line Show equipment 3 and 4 years straight line Office equipment 5 years straight line Trailers 5 years straight line

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7 Impairment of fixed assets

At each reporting end date, the Society reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.9 Financial instruments

The Society has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the Society's balance sheet when the Society becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

GLENDALE AGRICULTURAL SOCIETY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2022

1 Accounting policies

(Continued)

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the Society’s contractual obligations expire or are discharged or cancelled.

1.10 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the Society is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

2 Critical accounting estimates and judgements

In the application of the Society’s accounting policies, the directors and trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Donations

**Unrestricted ** Unrestricted
funds funds
2022 2021
£ £
Donations and gifts 40,071 9,459
Gift Aid received 5,620 2,478
HMRC Job retention scheme - 23,883
Other 175 -
45,866 35,820

GLENDALE AGRICULTURAL SOCIETY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2022

4 Charitable activities

Charitable Charitable
Income Income
2022 2021
£ £
Memberships 6,239 5,244
Show day income 38,189 -
Gate money 65,834 -
110,262 5,244
5 Investments
**Unrestricted ** Unrestricted
funds funds
2022 2021
£ £
Bank interest received 24 9
6 Raising funds
**Unrestricted ** Unrestricted
funds funds
2022 2021
£ £
Fundraising costs
Show day costs 81,649 2,239
Children's day costs 26,427 -
Fundraising costs 108,076 2,239
108,076 2,239

GLENDALE AGRICULTURAL SOCIETY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2022

7 Charitable activities

Charitable
Charitable
Expenditure Expenditure
2022 2021
£ £
Staff costs 25,826 40,296
Advertising & PR 750 -
Postage, stationery and telephone 1,118 1,188
Office rent 2,604 2,821
Office utilities 434 208
Computer software & support costs 1,279 1,331
Donations 900 -
Subscriptions 308 197
Bank charges 952 163
Sundry expenses 191 156
Depreciation 1,385 1,863
35,747 48,223
Share of governance costs (see note 8) 1,725 1,386
37,472 49,609

8 Support costs

Support costs
Support
costs
Governance
costs
£
£
Legal and professional
-
115
Independent examination
and accountancy fees
-
1,610
-
1,725
Analysed between
Charitable activities
-
1,725		 2022
Support
costs
Governance
costs
£
£
£
115
-
-
1,610
-
1,386
1,725
-
1,386
1,725
-
1,386		 2021
£
-
1,386
1,386
1,386

9 Directors And Trustees

None of the directors and trustees (or any persons connected with them) received any remuneration or benefits from the Society during the year (2021: None).

GLENDALE AGRICULTURAL SOCIETY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2022

10 Employees

The average monthly number of employees during the year was:

2022 2021
Number Number
2 2
Employment costs 2022 2021
£ £
Wages and salaries 25,826 40,296

There were no employees whose annual remuneration was £60,000 or more.

11
Tangible fixed assets
Property
improvements
Show
equipment
Office
equipment
£
£
£
Cost
At 1 October 2021
15,342
12,980
23,008
At 30 September 2022
15,342
12,980
23,008
Depreciation and impairment
At 1 October 2021
14,539
12,124
21,710
Depreciation charged in the year
99
856
429
At 30 September 2022
14,638
12,980
22,139
Carrying amount
At 30 September 2022
704
-
869
At 30 September 2021
804
856
1,298
12
Debtors
Amounts falling due within one year:
Trade debtors
Expenses paid in advance
Other debtors
Prepayments and accrued income		 Trailers
£
8,766
8,766
8,766
-
8,766
-
-
2022
£
12,989
-
-
1,928
14,917		 Total
£
60,096
60,096
57,139
1,384
58,523
1,573
2,958
2021
£
4,161
5,475
666
1,534
11,836

GLENDALE AGRICULTURAL SOCIETY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2022

13 Creditors: amounts falling due within one year

Creditors: amounts falling due within one year
Other taxation and social security
Trade creditors
Show and CCD income received in advance
Accruals and deferred income		 2022
£
3,008
33,133
-
1,000
37,141		 2021
£
720
3,362
7,961
1,000
13,043

14 Related party transactions

There were no disclosable related party transactions during the year (2021: None).

GLENDALE AGRICULTURAL SOCIETY

DETAILED INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 30 SEPTEMBER 2022

Donations and legacies
Donations
Children's day donations
Gift Aid receipts
Job retention scheme
Northern Power Grid compensation
Investment income
Bank interest
Incoming resources from charitable activities
Memberships
Sponsorship, advertising, trade stands and other
show day income
Gate money
Total incoming resources		 £
9,829
30,242
5,620
-
175
6,239
38,189
65,834		 2022
£
45,866
24
110,262
156,152		 £
9,459
-
2,478
23,883
-
5,244
-
-		 2021
£
35,820
9
5,244
41,073

GLENDALE AGRICULTURAL SOCIETY

DETAILED INCOME AND EXPENDITURE ACCOUNT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2022

Balance Brought Forward
Resources expended
Costs of generating funds
Fundraising costs
Show day costs
Children's day costs
Charitable activities
Charitable Expenditure
Salaries and pension scheme costs
Advertising and PR
Postage, stationery and telephone
Office rent
Office utilities
Computer software & support costs
Donations
Subscriptions
Bank charges
Sundry expenses
Depreciation
Governance costs
Legal and professional
Independent examination and accountancy fees
Surplus/(Deficit) for the Year		 156,152
81,649
26,427
(108,076)
25,826
750
1,118
2,604
434
1,279
900
308
952
191
1,385
(35,747)
115
1,610
(1,725)
10,604		 2,239
-
40,296
-
1,188
2,821
208
1,331
-
197
163
156
1,863
-
1,386		 41,073
(2,239)
(48,223)
(1,386)
(10,775)