Trustees’ Annual Report for the period
From 1[st] April 2023 To 31[st] March 2024
Charity name: Roger Hibbert Locomotive Collection CIO
Charity registration number: 1187656
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To preserve, restore and run steam locomotives in particular these 3 locomotives: LMS 3F ‘Jinty’ Tank Locomotive. BR No. 47406, LMS No. 16489, built in 1926 by Vulcan Foundry. Works No. 3977. “Austerity” 0-6-0 Saddle Tank Locomotive Built in 1943 by Hudswell Clarke. Works No. 1752, currently in the guise of BR Class J94 No 68067. 0-6-0 Side Tank Locomotive Built by Robert Stephenson and Hawthorns in 1951. Works No. 7684. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Jinty spent the year on display in Mounsorrel Railway Museum awaiting the renewal of its 10 year steaming certificate. Austerity was out on hire at the Llangollen Railway Trust Ltd for the full financial year. RSH under full restoration. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | Some repair work on our locomotives is carried out by volunteers. When the locomotives are in use they are operated by volunteers. |
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We ensure that the locomotives are maintained, repaired and displayed as appropriate for maintaining them in a condition to be of benefit to the public. |
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Balance carried forward at 31/03/24 £123,083.96 Assets as at 31/03/24 282,000.00 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves held to cover emergency repairs, e.g. enough money to cover the cost of replacing all the tubes in the boiler of a locomotive. |
| Amount of reserves held | Para 1.22 | £20,000 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about: The charity’s principal Para 1.47 sources of funds (including any fundraising) Investment policy and Para 1.46 objectives including any social investment policy adopted A description of the principal Para 1.46 risks facing the charity of coal. Other
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
All funding for the maintenance, repair and running of the locomotives comes from the hiring out of the locomotives to other heritage railways which allows the public to see and have the chance to travel behind a working steam locomotive. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | The potential risk faced by all heritage railways with a possible ban on the burning of coal. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | By recommendation of the existing trustees with regard to the suitability and balance of the group. |
Additional information (optional)
You may choose to include further statements where relevant about: Policies and procedures Para 1.51 adopted for the induction and training of trustees The charity’s organisational Para 1.51 structure and any wider network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charity name | Roger Hibbert Locomotive Collection CIO |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1187656 |
| Charity’s principal address | 6 Shipley Rise, Carlton Nottingham NG4 1BN |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Alan Freebury | Chairman | |||
| Marion Allen | Treasurer/Secretary | |||
| David Wright | EngineeringOfficer | |||
| Andrew Martyn GeoffreyAshworth |
Trustee | |||
| Roger Hibbert | Trustee | |||
| AnthonyFrench | Trustee | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Alan Freebury Marion Allen Marion Allen Full name(s) Alan Freebury Position (eg Secretary, Chairman Hon. Treasurer/Secretary Chair, etc) Date 27/01/2025
ROGER HIBBERT LOCOMOTIVE COLLECTION CIO
INCOME & EXPENDITURE ACCOUNT
FOR THE YEAR ENDING 31[ST] MARCH 2024
| Income Donatons Interest Received Total Income Less Repair Costs Gross Proft Computer Expenses Insurance Accountancy Net Proft for the Year |
£ 35,000 60 4,795 _ 39,855 _ 7,135 |
|---|---|
| 32,720 | |
| 162 4,219 90 |
|
| 4,471 | |
| 28,249 |
Examiner's unqualified report Ifor a non-tompany charity preparing receipts and payments accounts) with a gross income of £250,000 or less in the relevant financial year. Independent examiner's report to the trustees of Roger Hibbert Locomotive Collection CIO I report to the trustees on my examination of the accounts of the Roger Hibbert Locomotive Collection CIO for the year ended 31 March 2023 Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l. I report in respect of my examination of the Trust's account5 carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 1451Sllbl of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connecrion with the examination giving me cause to believe that in any material respect.. actountin8 records were not kept in sPeCt of the Trust as required by section 130 of the Act,. or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connertlon with rhe examinatlon to which attention should be drawn in this report to enable a proper understanding of the accounts to be reached. Signed: Name.. Shirley Barnett MAAT Addres5'. Avalon Accountancy Dishley Grange Loughborough Leics LEII 5SF Date: 22 January 2025