## **Lympstone Village Hall**
**Charitable Incorporated Organisation**
**Charity Number 1187640**
**Report and Financial Statements for the year ended 31 March 2022**
**LYMPSTONE VILLAGE HALL CIO CONTENTS**
|Charity Information|3|
|---|---|
|Trustees' Report|4|
|Statement of Trustees' Responsibilities|5|
|Independent Examiner's Report|6|
|Statement of Financial Activities|7|
|Balance Sheet|8|
|Notes to the Financial Statements|9 to 12|
## **Report and Financial Statements for the period 1 April 2021 to 31 March 2022**
**Lympstone Village Hall CIO Charity Number 1187640**
## **Charity Information**
**Charity Address:**
School Hill Lympstone Exmouth EX8 5JY
## **Trustees at 31 March 2022:** Ms Carrie Darby (Chair)
Mr Stephen Morgan (Treasurer) Ms Mary Turner (Secretary) Mr Brian Cotton (resigned 27 July 2022) Mrs Marjorie Brewer Mrs Anne Crisp Mr Brian Mather (resigned 27 July 2022) Mrs Doreen Murray (resigned 9 June 2022) Mr Paul Harradine Mr Gregor Crum Mr Ian Bethwaite (22 July 2022) Mr Keith Hill Mrs Caron Winter (appointed 15 July 2021) Mr Barry Bissett (resigned 20 April 2022)
_Note that the following Trustees resigned during the period:_
Mr Don Mildenhall - resigned 28 July 2021
**Bankers:** Nat West plc, Exmouth Branch United Trust Bank Limited **Independent Examiners:** Thompson Jenner LLP, Exeter
**Website:** www.lympstonevillagehall.org.uk
Page 3
## **LYMPSTONE VILLAGE HALL CIO**
Trustee Report for the year ended 31 March 2022
## **FOREWORD BY MS CARRIE DARBY, CHAIRMAN**
I am delighted to report on the activities of Lympstone Village Hall CIO, in its second full year of operation.
The Hall continues to play a significant and leading role in village community life.
During this Financial Year a comprehensive programme of improvements was undertaken, including: the installation of Blue Science UV technology to sanitise circulating air; new above stage lighting; the completion of our AV upgrade - all three lettable spaces now have high quality audio visual capability; new logo, signage, hirer guide and website; redecoration throughout to provide a contemporary feel; replacement of low voltage lighting in our Meeting and Community Room; introduction of smart technology to control systems remotely; carpeting in the Community Room; and an upgrade to the Hall's patio area.
Further upgrades are scheduled for the 2022-23 Financial Year, including ambitious projects to gain disabled access into the rear of the building and stage area, and to landscape and level the land between the main building and the tennis courts. External grant funding will be required for this Project.
## **Structure and Governance**
The Trustees are pleased to present their second Report and Financial Statements of the Charitable Incorporated Organisation, charity number 1187640.
The Board of Trustees are supported by a Management Team, and by a paid Premises Manager, Bookings Coordinator, and Cleaner. The Charity otherwise relies upon volunteer support.
## **Objectives and Activities**
The Charity owns and manages Lympstone Village Hall, forming the very centre of village activities. The Hall consists of a single storey complex containing three letting rooms: Main Hall, Meeting Room, and Community Room, in addition to a licensed bar and kitchen.
The complex is used by a wide range of village organisations for social, educational, artistic, and entertainment purposes. It is also used by semi-commercial organisations, for example for exercise and keep fit classes. The Hall also hosts wedding receptions, and family parties.
The CIO continues to focus on its central purpose of providing high quality meeting and event spaces for the Lympstone community.
## **Achievements and Performance**
The Charity has continued to receive Covid 19 grants to replace lost income during the periods of lockdown.
Despite these challenges, the Charity remains in a strong financial position.
## **Charity's Policy on Reserves**
The Charity's reserves policy is to maintain a minimum sum of £30,000 for general running costs and other commitments up to 9 months. In addition, the Trustees have approved the allocation of an additional £10,000 for future hall development projects.
## **2021/22 Unrestricted Funds**
|**2021/22 Unrestricted Funds**||
|---|---|
||£|
|General running costs up to 9 months|30,000|
|Project development costs|10,000|
|**Total**|**£40,000**|
|**_Ratio of Reserves to normal Annual Operating Expenditu_**|**_100%_**|
Page 4
**LYMPSTONE VILLAGE HALL CIO STATEMENT OF TRUSTEES' RESPONSIBILITIES**
The trustees are responsible for preparing the trustees' report and the financial statements in
The law applicable to charities requires the trustees to prepare financial statements for each
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees of the charity on .................... and signed on its behalf by:
.........................................
Trustee
Page 5
**LYMPSTONE VILLAGE HALL CIO INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF LYMPSTONE VILLAGE HALL CIO**
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2022 which are set out on pages 7 to 11.
## **Respective responsibilities of trustees and examiner**
As the charity’s trustees of The Intercom Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of The Intercom Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
Since The Intercom Trust's gross income exceeded £250,000 your examiner must be a member of a body
I have completed my examination. I confirm that no material matters have come to my attention in
- 1 accounting records were not kept in respect of The Intercom Trust as required by section 130 of the Act; or
- 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
...................................... David Tucker FCCA Association of Chartered Certified Accountants
1 Colleton Crescent Exeter Devon EX2 4DG Date:.............................
Page 6
## **LYMPSTONE VILLAGE HALL CIO STATEMENT OF FINANCIAL ACTIVITIES FOR THE 12 MONTH PERIOD ENDING 31 MARCH 2022**
||||**12**|**Months Ended 14 Months Ended**|**Months Ended 14 Months Ended**|
|---|---|---|---|---|---|
||**Notes **|**Unrestricted**|**Restricted**|**31-Mar-22**|**31-Mar-21**|
|||**£**|**£**|**£**|**£**|
|**INCOME & ENDOWMENTS FROM;**||||||
|Donations and Grants|2|21,870|-|21,870|11,263|
|Charitable Activities|3|40,359|-|40,359|17,784|
|Other Trading Activities - Insurance Claim||2,050|-|2,050|-|
|Donation from Lympstone Village Hall||-|-|-|641,596|
|Interest Income||318|-|318|194|
|**TOTAL INCOME & ENDOWMENTS**||**64,597**|**-**|**64,597**|**670,837**|
|**EXPENDITURE ON;**||||||
|Generating Funds|4|55,045|-|55,045|23,220|
|Charitable Activities|5|600|-|600|600|
|**TOTAL EXPENDITURE**||**55,645**|**-**|**55,645**|**23,820**|
|**NET INCOME BEFORE TRANSFERS**||**8,952**|**-**|**8,952**|**647,017**|
|Gross Transfers between funds||-|-|-|-|
|**NET MOVEMENT IN FUNDS**||**8,952**|**-**|**8,952**|**647,017**|
|**TOTAL FUNDS BROUGHT FORWARDS**||647,017|-|647,017|-|
|**TOTAL FUNDS CARRIED FORWARDS**|15|**655,969**|**-**|**655,969**|**647,017**|
All activities derive from continuing operations
The notes on pages 10 to 11 form part of the financial statements
Page 7
## **BALANCE SHEET AS AT 31 MARCH 2022**
|||**31-Mar**|**31-Mar**|
|---|---|---|---|
||**Notes**|**2022**|**2021**|
|||**£**|**£**|
|**FIXED ASSETS**||||
|Tangible assets|11|614,843|598,838|
|||614,843|598,838|
|**CURRENT ASSETS**||||
|Debtors|12|1,756|538|
|Cash at bank and in hand||40,285|51,520|
|||42,041|52,058|
|**CREDITORS**||||
|Amounts falling due within one year|13|915|3,879|
|**NET CURRENT ASSETS**||915|3,879|
|Creditors falling due after more than one year|13|-|-|
|**NET ASSETS**||**655,969**|**647,017**|
|**FUNDS**||||
|Unrestricted income fund|15|655,969|647,017|
|Restricted funds||-|-|
|**TOTAL FUNDS**||**655,969**|**647,017**|
These accounts were approved by the trustees on …………………... and signed on their behalf by:
## **Trustee**
--------------------------------------------------------------
Ms Carrie Darby
The notes on pages 11 to 12 form part of these accounts
Page 8
**NOTES TO THE ACCOUNTS FOR THE 12 MONTH PERIOD ENDING 31 MARCH 2022**
## **1 Accounting Policies**
## **Statement of Compliance**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
The Charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
These accounts show the Charity's activities for the 12 months ended 31 March 2022.
## **Going Concern**
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.
## **Income**
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably.
## **Donations and Legacies**
Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance by the charity before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period.
## **Donations of gifts, services and facilities**
Donated professional services and donated facilities are recognised as income when the charity has control over the item or received the service, any conditions associated with the donation have been met, the receipt of economic benefit from the use by the charity of the item is probable and that economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), volunteer time is not recognised so refer to the trustees’ annual report for more information about their contribution.
On receipt, donated gifts, professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.
Donations of gifts, services and facilities include seconded employees, IT software and office space. Seconded staff's services are provided free of charge to the charity and the cost of their salary is incurred by a third party. IT software and office space are included at ther estimate market value when donated.
## **Grants Receivable**
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
## **Deferred Income**
Deferred income represents amounts received for future periods and is released to incoming resources in the period for which, it has been received. Such income is only deferred when:
- The donor specifies that the grant or donation must only be used in future accounting periods; or
- The donor has imposed conditions which must be met before the charity has unconditional entitlement.
## **Resources Expended**
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
## **Tangible Fixed Assets**
Individual fixed assets costing £100 or more are initially recorded at cost.
Depreciation is provided on tangible fixed assets at the following annual rates in order to write off each asset over its estimated useful life:
Freehold land and buildings Not depreciated Fixtures, Fittings and Equipment 20%, 10% or 5% per annum straight line
Page 9
## **Trade debtors**
Trade debtors are amounts due from customers for services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the Charity will not be able to collect all amounts due according to the original terms of the receivables.
Page 9
## **Cash and Cash Equivalents**
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
## **Trade Creditors**
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the charity does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.
Trade creditors are recognised initially at the transaction price and subsequently measured at amortised cost using the effective interest method.
## **Funds**
Unrestricted income funds are general funds that are available for use at the trustees's discretion in furtherance of the objectives of the Charity.
Designated funds are unrestricted funds set aside for specific purposes at the discretion of the trustees.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
## **2 Income from Donations and Grants**
|Monetary Donation from Lympstone Players
Monetary Donation from Lympstone
Entertainments
Monetary Donation from VATS
Monetary Donation from Lympstone History
Society
Monetary Donation from Lympstone Art Group
Monetary Donation from Lympstone Garden
Club
Monetary Donation from Pippa Kassam
Monetary Donation from Alison Perks
Grants from East Devon District Council
Grant from Devon County Council
Grant from Lympstone Parish Council
**3**
**Income from Charitable Activities**
Hire of Hall to other users
Feed in Tariff - Solar Panels
Other Income from Charitable Activities
**4**
**Generating Funds**
Contractors' Fees
Other Costs
**5**
**Expenditure on Charitable Activities**
**Governance**
Independent Examination Fees
Monetary Donation from Lympstone WI
Monetary Donation from Lympstone Film Society
Hire of Hall to Devon County Council (Lympstone Primary School)|**Unrestricted**
**Restricted**
**Total Funds**
**Total Funds**
**Funds**
**Funds**
**2022**
**2021**
£
£
£
£
-
-
- 125
1,000
- 1,000 500
1,250
- 1,250
-
500
- 500
-
100
- 100
-
50
- 50
-
100
- 100
-
75
- 75
-
140
- 140
-
25
- 25
-
14,031
- 14,031 10,638
2,916
- 2,916
-
1,683
- 1,683
-
**21,870**
**- 21,870 11,263**
13,000
- 13,000 9,750
22,999
- 22,999 4,879
1,981
- 1,981 1,738
2,379
- 2,379 1,417
**40,359**
**- 40,359 17,784**
**Activities**
**Undertaken**
**Directly**
**Support**
**Costs**
**Total Costs**
**2022**
**Total Costs**
**2021**
**£**
**£**
**£**
**£**
18,403
- 18,403 10,050
- 36,642
36,642 13,170
**18,403 36,642 55,045 23,220**
600
0
600
600
**600**
**0**
**600**
**600**|
|---|---|
Page 10
6 **Allocation of Support Costs**
|_Method of_
_Apportionment_
Covid 19 preparation
_Usage_
General expenses
_Usage_
Depreciation
_Usage_
Electricity and gas
_Usage_
Premises maintenance
_Usage_
Premises insurance
_Usage_
Licences
_Usage_
Marketing, IT and website development
_Usage_
Postage, printing and stationery
_Usage_
Refuse collection
_Usage_
Subscriptions
_Usage_
Telephone and internet
_Usage_
Water and sewerage rates
_Usage_
**Trustees Remuneration & Benefits**
There were no related party transactions with trustees in the yea
**Independent Examination**
The independent examiner will be paid £600, including VAT, to e
**Staff Costs**
Wages & Salaries
Emplyers National Insurance (100% allowance)
Employer Pension Contributions
The average number of employees during the period was nil
No employee received remuneration of over £60,000
The total employee benefits of the key management personnel o
**Taxation**
The charity is a registered charity and is therefore exempt from t
**Tangible Fixed Assets as at 31 March 2022**
**Cost**
As at 1 April 2021
Additions
Disposals
As at 31 March 2022
**Depreciation**
As at 1 April 2021
Charge for the year
Disposals
As at 31 March 2022
**Net Book Value**
As at 1 April 2021
As at 31 March 2022
**Tangible Fixed Assets as at 31 March 2021**
**Cost**
As at 28 January 2020
Additions
Disposals
Transferred from Lympstone Village Hall
As at 31 March 2021
**Depreciation**
As at 28 January 2020
Charge for the 14 Month Period
Disposals
Transferred from Lympstone Village Hall
As at 31 March 2021
**Net Book Value**
As at 28 January 2020
As at 31 March 2021
During the period no trustees received any remuneration.|**Generating**
**Funds**
**Charitable**
**Activities**
**Governance**
**Total Funds**
**2022**
**Total Funds**
**2021**
£
£
£
£
£
4
-
- 4 1,208
911
-
- 911 264
8,776
-
- 8,776 4,267
3,062
-
- 3,062 1,334
18,643
-
- 18,643 2,441
1,681
-
- 1,681 1,310
529
-
- 529 543
1,040
-
- 1,040 177
96
-
- 96 63
720
-
- 720 237
223
-
- 223 606
412
-
- 412 228
545
-
- 545 492
**36,642**
**-**
**-**
**36,642**
**13,170**
r
xamine these accounts
**2022**
**2021**
**£**
**£**
-
-
-
-
-
-
-
-
f the charity were £nil
axation.
**Fixtures,**
**Freehold**
**Fittings and**
**buildings**
**Equipment**
**Total**
**£**
**£**
**£**
580,660
57,113
637,773
-
24,781
24,781
-
(2,222)
(2,222)
580,660
79,672
660,332
-
38,935
38,935
-
8,776
8,776
-
(2,222)
(2,222)
-
45,489
45,489
580,660
18,178
598,838
**580,660**
**34,183**
**614,843**
-
-
-
-
9,726
9,726
-
(252)
(252)
580,660
47,639
628,299
580,660
57,113
637,773
-
-
-
4,267
4,267
-
(252)
(252)
-
34,920
34,920
-
38,935
38,935
-
-
-
**580,660**
**18,178**
**598,838**|
|---|---|
## **7 Trustees Remuneration & Benefits**
## **8 Independent Examination**
## **9 Staff Costs**
## **10 Taxation**
## **11 Tangible Fixed Assets as at 31 March 2022**
Page 11
|**12**
**Debtors**
Hall Hire
Prepayments
**13**
**Creditors**
Accruals
Wedding Deposits Received in Advance
Amounts falling due after one year|**2022**
**2021**
**£**
**£**
1,415
267
341
271
**1,756**
**538**
**2022**
**2021**
**£**
**£**
600
600
315
3,279
**915**
**3,879**
-
-
-
-|
|---|---|
## **14 Financial commitments and guarantees**
The total amount of financial commitments not included in the balance sheet is £nil.
## **15 Funds**
|**Unrestricted Funds as at 31 March 2022**
**General Unrestricted Funds**
**Designated Unrestricted Funds**
Fixed Asset Fund
Project Development Fund
**Total Unrestricted Funds**
**Total Restricted Funds**
**Total Funds**
**Unrestricted Funds as at 31 March 2021**
**General Unrestricted Funds**
**Designated Unrestricted Funds**
Fixed Asset Fund
Project Development Fund
**Total Unrestricted Funds**
**Total Restricted Funds**
**Total Funds**|**Opening**
**Incoming**
**Resources**
**Transfers**
**Closing**
**Balance**
**Resources**
**Expended**
**Balance**
**01-Apr-21**
**31-Mar-22**
**£**
**£**
**£**
**£**
**£**
28,179
64,597
55,645
(6,005)
31,126
598,838
-
-
16,005
614,843
20,000
(10,000)
10,000
647,017
64,597
55,645
-
655,969
-
-
-
-
-
**647,017**
**64,597**
**55,645**
**-**
**655,969**
**Opening**
**Incoming**
**Resources**
**Transfers**
**Closing**
**Balance**
**Resources**
**Expended**
**Balance**
**28-Jan-20**
**31-Mar-21**
**£**
**£**
**£**
**£**
**£**
-
670,837
23,820
(618,838)
28,179
-
598,838
598,838
-
20,000
20,000
-
670,837
23,820
-
647,017
-
-
-
-
-
**-**
**670,837**
**23,820**
**-**
**647,017**|
|---|---|
All assets and liabilities as shown on the balance sheet are unrestricted.
## **16 Controlling entity**
The charity is controlled by the Board of Trustees, supported by a Management Team.
Page 12