The Church of the Ascension Parish Hall Charity Hall Green, Birmingham - Charity No. 1187634
Report of the Trustees for the Period 1st January 2022 – 31st December 2022
This is the third Annual Report of the Church of the Ascension Parish Hall Charity which was registered by the Charity Commission in January 2020.
Structure, Government and Management
The Parochial Church Council of The Church of The Ascension, Hall Green (charity number 1133810) is the Managing Trustee of the Church of The Ascension Parish Hall Charity, Hall Green, Birmingham. The PCC manages and administers the Parish Hall Charity, making decisions about the activities of the Hall Charity in accordance with its constitution.
Objects and Activities
The object of the Charity is to further the religious and other charitable work of the Church of England in the parish.
In 2022, the Charity sought to benefit:
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Those in need by reason of age (elders), disability, ill health and financial hardship. For example, through the Food Bank for those in food poverty and a youth support run by Hall Green Youth for vulnerable young people to support their emotional wellbeing.
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Those suffering hardships through family separation. The Child Contact Centre provided a neutral and safe venue for non-resident parents to have contact with their children.
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The community through recreation and leisure facilities; for example, for children and young people through the uniformed organisations and karate classes, for adults through Hall Green Choral Society, Hall Green Arts Society, Acock’s Green Folk Dancing Society and Barn Dace Fitness.
Most of these activities are operated by volunteers and some of the organisations are charities, while the remainder are operated on a private or commercial basis for the community.
Financial Review
With all the regular users back for the full year and an increasing number of ‘casual’ hirers, for example for family and community celebration events, income from hall lettings showed an increase to £46,000.
Total expenditure of utilities, cleaning maintenance and insurance was £33,933. The funds, which began the year in slight deficit, are in surplus by £12,142 at the year end. Consideration was given to repaying the Church some of the £12,150 which was transferred into the Halls charity to balance the books in December 2020. However, with increased energy costs coming into effect in the last month of the year it was decided to keep this balance to help defray the effects of the increase during 2023.
Property Report
Church Hall and Coffee Lounge
Quotations were sought to replace the lighting in Church Hall as the old filament lamps were no longer available. In December Fodens upgraded all the filament lights, including two on the stage at a cost of £800.88 (including £133.48 VAT)
On 20[th] January Fodens carried out the emergency replacement of three lights in the toilets with new LED lamps. This included the fire safety light in the ‘Disabled’ toilet. They were requested to quote for the upgrade of all ten lights in the Coffee Lounge. The PCC decided to have light panels rather than bulkhead lights and these were fitted in March (£688.20+VAT).
In February leaking pipework in the 1:1 room required repair. Stuart Moore (Solihull Plumbing and Drainage) replaced all the old pipework from the stage to the header tank in the nearby toilet with a stop tap fitted in case of future issues. This was at the price quoted, £450.
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On 14[th] March all the guttering around both Hall and 93b were cleaned, and all the downpipes and drains cleared by Gary Bates (£250). It was noted that some of the Church Hall guttering leaks. As this is the same age as the building, advice is being sought on where to obtain suitable replacements.
The large Hamworthy gas boiler has become increasingly unreliable. In March the overheat thermostat was replaced at a cost of £193.69 but this did not resolve the problem. The parts are now obsolete, and the intermittent problem not easily identified. The PCC is now considering the replacement of this boiler.
House (93b)
Warmington investigated the boiler breakdown and carried out work on the expansion vessel (£138). The pressure in the vessel is being monitored but has been reliable to date.
Chatterton Hall
The Lincat boiler failed and was replaced in June 2022 with a more energy efficient model at a total cost of £610.73. This was made possible by a very generous donation. On 27[th] June Patrol Alarms were contacted as there was a fault on the door access. which required considerable rewiring and a replacement power unit.
In January, Amin from Atlantic Engineering Group replaced three bulkhead lights to improve the lighting in the approach to the hall and adjoining area. (£380).
Sarah Barnes, PCC Secretary, on behalf of Church of the Ascension PCC (Managing Trustee) Approved at the Church of the Ascension PCC (Managing Trustee) meeting on 27.04.2023
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THE CHURCH OF THE ASCENSION PARISH HALL CHARITY, HALL GREEN, BIRMINGHAM
Charity Number 1187634
Accounts For the period 1 January 2022 to 31 December 2022
| From | 01 January 2022 | 01 January 2021 |
|---|---|---|
| 31 December 2022 To |
31 December 2021 | |
| d endowments | ||
| Donations and legacies | ||
| Other Donations - Restricted | 610 | — |
| Total Donations and legacies | 610 | — |
| Other trading activities | ||
| Church hall lettings | 11,958 | 5,208 |
| Chatterton Hall & House Lettings | 34,104 | 14,535 |
| Total Other trading activities | 46,062 | 19,743 |
| Total income and endowments | 46,673 | 19,743 |
| Expenditure | ||
| Expenditure on charitable activities | ||
| Parish Administrator Salary & Pension | 5,600 | 1,272 |
| Hall Utilities - Gas | 5,512 | 2,600 |
| Hall Utilities - Electricity | 2,905 | 2,394 |
| Hall Utilities - Water | 517 | 234 |
| Church Hall Cleaning | 3,005 | 2,517 |
| Chatterton Hall & House Cleaning | 8,043 | 4,546 |
| Church Hall Repair & Maintenance | 2,267 | 2,186 |
| Church Hall Insurance | 1,498 | 1,512 |
| Chatterton Hall & House Insurance | 1,502 | 368 |
| Chatterton Hall Maintenance | 3,080 | 560 |
| Major Repairs to Church Hall | — | 2,146 |
| Total Expenditure on charitable activities | 33,933 | 20,340 |
| Total expenditure | 33,933 | 20,340 |
| Excess of Income and endowments over Expenditure | 12,739 | (596) |
| Brought forward balance | (596) | — |
| Total carried forward balance | 12,142 | (596) |
Note
Income and endowments
Approved at the Church of the Ascension PCC (Managing Trustee) meeting on 27.04.2023
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Independently examined by Flint and Thompson as part of the examination of the Church of the Ascension (Managing Trustee) Accounts. The Independent Examiner’s opinion is below:
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