## GIRLS FLOW FREE ## FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[st] December 2023 CHARITY NUMBER: 1187570 1 ## Table Of Contents Legal & Administrative Details ...................................................... 3 Trustees’ Report ............................................................................ 4 Independent Examiner’s Report ..................................................... 7 Receipts and Payments Accounts .................................................. 10 2 ## **GIRLS FLOW FREE** ## **LEGAL & ADMINISTRATIVE DETAILS** ## YEAR ENDED 31 December 2023 ## **ADDRESS FOR CORRESPONDENCE** 6 Cluny Court Wavendon Gate Milton Keynes MK7 7TT ## **REGISTERED CHARITY NUMBER** 1187570 ## **GOVERNING DOCUMENT** CONSTITUTION ADOPTED 22/04/2019 ## **TRUSTEES/ DIRECTORS** SOPHIA ADWOA ACHEAMPONG VIDA GYAMFI ADELL AMA KORANTENG MAVIS DEBARGE- ENYIN ## **PRINCIPAL BANKERS** 8 CANADA SQUARE LONDON E14 5HQ ## **INDEPENDENT EXAMINER** JUSTIN AMPOFO 20 WHITTINGTON CHASE MILTON KEYNES MK4 4HL 3 ## **TRUSTEES’ REPORT** The trustees are pleased to present their report for the year ended 31st December 2023 for the charity Girls Flow Free with charity number. 1187570 The Trustees of the charity are: SOPHIA ADWOA ACHEAMPONG VIDA GYAMFI ADELL AMA KORANTENG MAVIS DEBARGE- ENYIN The principal address of the charity is: 6 Cluny Court Wavendon Gate Milton Keynes MK7 7TT ## **Structure, Governance and Management** The Charity governing document is a constitution that was approved on 22/04/2019. The Charity is governed by a board on which the trustees are represented. It meets regularly to review, plan activities and monitor the charity’s financial position. ## **Objectives and Activities** To relieve the poverty of women and girls, living in Ghana, by providing such persons with sanitary items and related products which they could not otherwise afford through lack of means. To advance the education of the public, and particular people living in Ghana, on sexual reproductive health and menstruation. **Achievements and Performance** It has been another incredible year for Girls Flow Free. Our dedicated team has worked tirelessly to ensure our beneficiaries had access to menstrual hygiene education and products in Milton Keynes and Ghana groups. The rising cost of living crisis in the United Kingdom resulted in a huge decrease in our income. As a small charity, the crunch on our income affected the number of schools we supported in Ghana. It also meant we couldn’t do our regular outreaches to remote villages. We also couldn’t add onto our beneficiary schools as we hoped for in 2023 although we continued to receive requests from schools in Ghana which we sadly couldn't fulfill. 4 On a brighter note, our reusable pad project in Ghana has been in full swing. We made over 2000 packs and supplied all 2000 packs to girls. Notable among them was the collaboration with Future African Leaders in Northern Ghana. It is exciting to note that reusable pads are becoming popular and acceptable among our beneficiary girls. It suggests that the future and sustainability of menstrual products is bright. We cannot stop saying THANK YOU to our stakeholders, donors, and supporters for your immense contribution to girls' health, education, and general well-being. A special thank you to Inkindirect for supporting us with social goods and our volunteers in Ghana and England for their selfless service. The reason we could support our beneficiaries even with an increase in our income. 4500 disposable packs were supplied in Ghana. In addition, we also supplied 2000 reusable pads to our Ghana project. Our work in Ghana reached over 4000 girls in 2023. 5 ## **Beneficiary Schools 2023** 1. Denkyemuoso Junior High School 2. Desert Pastures International School 3. Makayiri Junior High School 4. Behenase Junior High School 5. Tanoso Anglican Basic A and B School 6. Atwima Kwanwoma DA School 7. Kpalasi Junior High School 8. Nkenkyemso Ahmadiyah 9. Joncil School Kumasi 10. Sagnerigu Girls Model School ## **MILTON KEYNES PERIOD POVERTY PROJECT** Our Milton Keynes period poverty project has been sustained through funding from the Milton Keynes Community Foundation. We provided menstrual pads to Milton Keynes Central Library including all 13 libraries, MK Store House, and Milton Keynes College, Chaffron Way Campus. In total, we supplied 2505 pack of disposable packs for our Milton Keynes project. In 2024, we look forward to continual work with our partners. 6 Since 2019, We have provided 25,127 disposable pads. Supported 2186 girls to complete Junior High School 2329 Resuable Metumi Kits 735 period pants 12,866 girls reached with comprehensive menstrual health and hygiene education. In 2023, We educated 4000 girls 4000 disposable pads 150 pieces of period pants 2000 Reusable Metumi Kits 500 girls to complete Junior High School. ## **INDEPENDENT EXAMINER’S REPORT** ## **Financial Review** The income of the charity was £1,595 for the period (£10,633 - 2022). The charity is also well positioned to manage its costs effectively. ## **Reserve Policy** It is the policy of the charity to maintain unrestricted funds. These are the reserves of the organisation and equivalent to 3 months of unrestricted expenditure. The aim is to ensure there is adequate funds to cover any emergency expenditure that may arise. They will seek to maintain this level throughout the year. 7 ## **Risk Management** The charity has assessed all the major risks to which the charity is exposed to, in particular those related to operations and finances of the charity and are satisfied that systems are in place to mitigate exposure to major risks. ## **Trustee Responsibilities** Under the Charities Act 2011, the trustees are required to prepare a statement of accounts for each accounting year which gives a true and fair view of the state of the church. They are required to: 1. Select suitable accounting policies and apply them consistently. 2. Make judgements and estimates that are reasonable and prudent. 3. State whether the applicable accounting standards have been followed. 4. Prepare financial statements on an ongoing basis. They are responsible for keeping proper records which disclose with reasonable accuracy the finances of the church at any time and to ensure that such accounts comply with the Charities Act 2011.They also have a responsibility to safeguard the assets of the church and to take reasonable steps to detect fraud or other irregularities. This report of the charity for the year ended 31[st] December 2023 relates to the Receipts and Payment Account set out on page 10 of this report. ## **Respective responsibilities of Trustees and examiner** The charity’s Trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts (under section 43 of the Act) - follow the procedures laid down in the General Directions given by the Charity Commission (under section 43(7)(b) of the Act); and - state whether particular matters have come to my attention. 8 ## **Basis of the independent examiner’s statement** My examination included a review of the accounting records kept by the charity. It included consideration of any unusual items or disclosures in the accounts and seeking explanation from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts. ## **Independent Examiner’s statement** In the course of my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that, in any material respect, the Trustees have not met the requirements to ensure that: - proper accounts records are kept in accordance with section 41 of the Act; and - accounts are prepared which agree with the accounting records and comply with the - account requirements of the Act; or 2. to which in my opinion attention should be drawn in order to enable proper understanding - of the accounts to be reached. ## **JUSTIN AMPOFO (FCCA)** 9 ## **RECEIPTS AND PAYMENTS ACCOUNT** ## RECEIPTS AND PAYMENTS ACCOUNTS |INCOME
Donatons
Total Income
EXPENSES
Purchases - Pads
Donatons in kind
Rent
legal and professional fees
Ofce/General Administratve Expenses
Printng, Postage and Statonery
Training
Advertsing/Promotonal
Charitable contributon
Computer Costs
Ofce Furniture
Raising funds
Shipping
Travel and Accommodaton
Miscellaneous Expenses
Net (Defcit)/Surplus for the year
Cash Funds last year end|2023
£
1,595
1,595
1,699
-
2,000
-
429
-
-
-
-
-
-
-
475
133
-
4,736
(3,141)
3,739
598|2022
£
10,663| |---|---|---| |||10,663| |||2,044
-
1500
30
242.94
-
605.13
487.96
-
-
500
68.5
746
2,398
-| |||8,623| |||2,041
1,698| |||3,739| ## **The receipts and payment accounts was approved on** **SIGNED ON BEHALF OF THE BOARD BY:** ## **NAME:** **STATUS TRUSTEE** 10