REGISTERED CHARITY NUMBER: 1187528
Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2022 for Bournville Hub CIO
REGISTERED CHARITY NUMBER: 1187528
Bournville Hub CIO
Contents of the Financial Statements for the Year Ended 31 March 2022
| Page | |
|---|---|
| Contents of the Financial Statements | 1 |
| Report of the Trustees | 2 - 5 |
| Report of the Independent Examiners | 6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 |
| Notes to the Financial Statements | 9 - 16 |
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REGISTERED CHARITY NUMBER: 1187528
Bournville Hub CIO
Report of the Trustees for the Year Ended 31 March 2022
The trustees present their report with the financial statements of the charity for the period ended 31st March 2022.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".
OBJECTIVES AND ACTIVITIES
The objects of Bournville Hub CIO are to further or benefit the residents of Bournville and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
In order to further these objects, the charity runs the community building known as Bournville Hub. It runs a year-round programme of events for the residents of Bournville.
The charity employs a part time Hub Manager for 11 hours a week on a term time only contract. The charity relies on the support of volunteers from the local community to run their events.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing Document
Bournville Hub is a Charitable Incorporated Organisation (CIO) registered with the Charity Commission on 23 January 2020.
It is governed by a board of trustees. All newly appointed trustees are given, in the view of the trustees, sufficient training and have enough knowledge to control and effect the charity's governance, strategy and operations effectively. Trustees are recruited, on the basis of having a broad range of knowledge and experience across the board of trustees.
ACHIEVEMENTS AND PERFORMANCE
The activities of the charity during this second accounting period have continued to be severely curtailed by the Covid-19 pandemic especially the Omicron outbreak in Winter 2021/22. Having pivoted to provide frontline Covid-19 Emergency Response including setting up and running a food parcel scheme during the lockdowns, in this financial period the charity began the process of writing the next chapter for the charity’s work.
Much work was done to effectively communicate this to the local community and an inaugural programme of events were organised and hosted in Autumn/Winter 2021.
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REGISTERED CHARITY NUMBER: 1187528
Bournville Hub CIO
Report of the Trustees for the Year Ended 31 March 2022
ACHIEVEMENTS AND PERFORMANCE - continued
The Trustees were able to attract some well-known authors to attend including novelist Jonathan Coe to share his work in progress about his new novel Bournville, an evening with Forward Prize winning poet and Bournville resident Luke Kennard and an event with Bournvilleborn Classicist Natalie Haynes. All events were sold out and very well received by the local community indicating a desire for this type of community engagement and activity to continue.
Unfortunately, Omicron meant a return to face masks and that events for February 2022 to end of the accounting period were less feasible. Instead, this time was used to plan with local community partners a Bournville Commonwealth Games Festival in Bournville Park to mark the fact that the Commonwealth Games was being hosted in Birmingham in July/August 2022. The Trustees put in place a freelance Project Manager to manage this key project.
The Trustees have had regard to the Charity Commission’s guidance on public benefit in running its operations.
FINANCIAL REVIEW
Financial Overview
Total income for the year amounted to £40,268 (2020/21: £82,634) and total expenditure amounted to £39,714 (2020/21: £30,629) . The net impact of the above results in a surplus of £554, increasing unrestricted reserves to £48,950 (2020/21: £48,396) and total reserves to £52,559 (2020/21: £52,005).
Reserves policy
The trustees have adopted a reserves policy of maintaining at least 12 months running costs within general unrestricted reserves, the current level of reserves meets this requirement.
Going concern
The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements.
RISK MANAGEMENT
The Trustees have examined the major strategic and operational risks which the charity faces and confirm that systems have been established to monitor those risks so that the necessary steps can be taken to lessen them. No major risks have been identified.
PLANS FOR FUTURE PERIODS
The Trustees will oversee the charity’s contribution towards the Bournville Commonwealth Games Festival project in Summer 2022 which will be to provide a free day of storytelling in the Park from a storyteller and drummer from Commonwealth nation Sierra Leone.
Autumn 2022 sees the charity hosting the Book Launch event of Bournville which is likely to attract national as well as local interest. In October, the charity will host poet Michael Rosen as part of the wider Birmingham Literature Festival. The Hub will continue to host independent bookshop The Bookshop on the Green as the anchor tenant of the building.
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REGISTERED CHARITY NUMBER: 1187528
Bournville Hub CIO
Report of the Trustees for the Year Ended 31 March 2022
PLANS FOR FUTURE PERIODS - continued
The Bookshop on the Green is run by a local social enterprise Green Heart Books CIC which runs its own year round programme of events and provides a key focus for the activity within the building. In May, the bookshop will be involved in promoting the national Big Jubilee Read initiative sharing 50 books from across the Commonwealth nations. This will provide a useful community focus in the run up to the Bournville Commonwealth Games Festival. In the Autumn, the bookshop will start a community Book Club.
During January 2023 the founder of Bournville Hub CIO and Chair of Trustees Sarah Mullen plans to step down as a Trustee. Plans are being made for a smooth transition and new Trustees will be approached and engaged. Trustees will open a Reading Room upstairs at the Hub building which will provide a much-needed space for year-round community engagement and activities including a variety of workshops and groups for both adults and children. The charity will partner with other community stakeholders to maximise community impact of all the charity’s activities.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The charity is a Charitable Incorporated Organisation with a foundation constitution and is registered with the Charity Commission in England.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number
1187528 (England and Wales)
Registered office
27 Sycamore Road Bournville Birmingham B30 2AA
Trustees
Moira Phillips Sarah Mullen John Dolan
Independent Examiners
SAB Accountancy Services Ltd 102 Hamstead Road Great Barr Birmingham B43 5BN
Bankers
The Co-Operative Bank Plc P.O. Box 250 Skelmersdale WN8 6WT
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REGISTERED CHARITY NUMBER: 1187528
Bournville Hub CIO
Report of the Trustees for the Year Ended 31 March 2022
STATEMENT OF TRUSTEES RESPONSIBILITIES
The trustees are responsible for preparing the report of the trustees and the financial statements in accordance with applicable law and United Kingdom accounting standards (United Kingdom Generally Accepted Accounting Practice).
In preparing those financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently,
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observe the methods and principles in the Charity SORP,
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make judgements and estimates that are reasonable and prudent,
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the board of trustees on 17 January 2023 and signed on its behalf by:
Sarah Mullen Trustee
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REGISTERED CHARITY NUMBER: 1187528
Bournville Hub CIO
Report of the Independent Examiners for the Year Ended 31 March 2022
We report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2022 which are set out on pages' 7 to 16
Responsibilities and basis of report
As the charity trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
We report in respect of our examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out our examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
We have completed our examination. We confirm that no material matters have come to my attention in connection with the examination giving us cause to believe that in any material
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accounting records were not kept in respect of the charity as required by section 130 of the
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Steven Breese ACMA, CGMA SAB Accountancy Services Ltd 102 Hamstead Road Great Barr Birmingham B43 5BN
18 January 2023
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REGISTERED CHARITY NUMBER: 1187528
Bournville Hub CIO
Statement of Financial Activities for the Year Ended 31 March 2022
| 2021-22 2021-22 Unrestricted Restricted funds funds Notes £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 3 21,056 - CHARITABLE ACTIVITIES Other trading activities 4 19,212 - Total 40,268 - EXPENDITURE ON Charitable activities Charitable activities 6 39,714 - Total 39,714 - NET INCOME 554 - RECONCILIATION OF FUNDS Total funds brought forward 48,396 3,609 TOTAL FUNDS CARRIED FORWARD 48,950 3,609 |
2021-22 Total funds £ 21,056 19,212 40,268 39,714 39,714 554 52,005 52,559 |
2020-21 Total funds £ 78,546 4,088 82,634 30,629 30,629 52,005 - 52,005 |
|---|---|---|
CONTINUING OPERATIONS
All income and expenditure has arisen from continuing activities.
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REGISTERED CHARITY NUMBER: 1187528
Bournville Hub CIO
Balance Sheet As at 31 March 2022
| 2021-22 2021-22 Unrestricted Restricted funds funds Notes £ £ FIXED ASSETS Tangible Fixed Assets 10 479 - CURRENT ASSETS Cash at bank and in hand 53,374 3,609 Debtors 8 4,304 - 57,678 3,609 CREDITORS Amounts falling due within one year 5 9,207 - - NET CURRENT ASSETS/(LIABILITIES) 48,471 3,609 TOTAL ASSETS LESS CURRENT LIABILITIES 48,950 3,609 NET ASSETS 48,950 3,609 FUNDS 9 Unrestricted funds 48,950 - Restricted funds - 3,609 48,950 3,609 |
2021-22 Total funds £ 479 56,983 4,304 61,287 9,207 - 52,080 52,559 52,559 48,950 3,609 52,559 |
2020-21 Total funds £ 559 51,513 3,533 55,046 3,600 - 51,446 52,005 52,005 48,396 3,609 52,005 |
|---|---|---|
The trustees acknowledge their responsibilities with respect to the accounting records and the preparation of the accounts.
The charity's trustees consider than an audit is not required for this year, under Section 144 of the Charities Act 2011 (the Act). An independent examination is required as per section 145 of the Charities Act 2011 (the 2011 Act) and this is included on page 6 of these accounts.
The financial statements were approved by the Board of Trustees on 17 January 2023 and were signed on its behalf by:
Sarah Mullen Trustee
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REGISTERED CHARITY NUMBER: 1187528
Bournville Hub CIO
Notes to the Financial Statements for the Year Ended 31 March 2022
1 ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 ' The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then the income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs relating to the category. Where costs cannot be directly attributed to a particular heading they have been allocated to activities on a basis consistent with the use of resources. Expenditure is classified under the following activity headings:
Charitable activities - this comprises the direct costs of activities undertaken to further the purposes of the charity, including grants payable and all associated support costs.
The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010.
Taxation
The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010.
Cash at bank and in hand
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
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REGISTERED CHARITY NUMBER: 1187528
Bournville Hub CIO
Notes to the Financial Statements for the Year Ended 31 March 2022
1 ACCOUNTING POLICIES - continued
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity, restricted funds are detailed on page 12 of these accounts.
Tangible Fixed Assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and Fittings - 12.5% on cost
Individual fixed assets costing £400 or more are capitalised at cost.
2 TRUSTEES REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2022, not for the year ended 31 March 2021.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2022, nor for the year ended 31 March 2021 except for the reimbursement of reasonable out of pocket expenses.
3 INCOME FROM DONATIONS AND LEGACIES
| Donations Secondments Grants |
2021-22 £ 1,398 6,230 13,429 21,056 |
2020-21 £ 3,947 500 74,099 78,546 |
|---|---|---|
4 INCOME FROM OTHER TRADING ACTIVITIES
| Office Rental | 2021-22 £ 19,212 |
2020-21 £ 4,088 |
|---|---|---|
5 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Accrued expenditure Trade creditors Deferred income |
2021-22 £ 2,255 178 6,775 9,207 |
2020-21 £ 625 - 2,975 3,600 |
|---|---|---|
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REGISTERED CHARITY NUMBER: 1187528
Bournville Hub CIO
Notes to the Financial Statements for the Year Ended 31 March 2022
6 CHARITABLE ACTIVITIES COST
| 2021-22 £ Direct costs Premises Expenses 5,241 Food Parcels - Salaries 21,118 Internet 1,084 Materials 1,699 Subscriptions 216 Cleaning 4,383 Website Costs - Refreshments 435 Training - Computer & I.T Costs 170 Professional Fees - Consultancy 1,107 Marketing 1,496 Depreciation 80 37,028 Support costs 2,686 TOTAL COSTS 39,714 7 STAFF COSTS AND ASSOCIATED EXPENSES 2021-22 Wages and salaries 17,903 Social security costs 2,498 Other pension costs 717 21,118 The average number of employees during the year was as follows: 2021-22 Part Time 1 1 |
2020-21 £ 9,723 4,390 9,873 1,244 227 206 1,336 964 27 60 7 625 - 402 80 28,961 1,668 30,629 2020-21 9,489 180 204 9,873 2020-21 2 2 |
|---|---|
The key management personnel of the charity comprise the Trustees. Trustees receive no remuneration or other benefits from the charity.
8 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Prepaid expenditure Trade debtors Accrued income |
2021-22 £ 279 4,025 - 4,304 |
2020-21 £ 617 2,500 416 3,533 |
|---|---|---|
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REGISTERED CHARITY NUMBER: 1187528
Bournville Hub CIO
Notes to the Financial Statements
for the Year Ended 31 March 2022
9 MOVEMENT IN FUNDS
| At 31.03.2022 Unrestricted funds £ General fund 48,950 Restricted funds William Cadbury CT 1,500 Selly Oak NNS 397 Charites Aid Foundation 1,712 Total Restricted Funds 3,609 Total Funds 52,559 Net movement in funds, included in the above are as follows: Incoming resources Unrestricted funds £ General fund 40,268 Restricted funds William Cadbury CT - Selly Oak NNS - Charites Aid Foundation - Total Restricted Funds - Total Funds 40,268 |
Net movement in funds At 31.03.2021 £ £ 554 48,396 - 1,500 - 397 - 1,712 - 3,609 554 52,005 Resources Movement expended in funds £ £ 39,714 554 - - - - - - - - 39,714 554 |
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A note pertaining to each of the above funds is included on the next page.
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REGISTERED CHARITY NUMBER: 1187528
Bournville Hub CIO
Notes to the Financial Statements for the Year Ended 31 March 2022
9 MOVEMENT IN FUNDS
The General fund represents unrestricted funds that can be utilised for charitable purposes as determined by the trustees.
Funding granted by both the William Cadbury Charitable Trust and Charities Aid Foundation was awarded towards the installation of a commercial kitchen at the hub.
Funding that was provided by Selly Oak NNS was awarded to be used towards providing frontline community support during the Covid-19 pandemic.
10 TANGIBLE FIXED ASSETS
| Cost At 31 March 2021 Additions Disposals At 31 March 2022 Depreciation At 31 March 2021 Charge for the year Additions Disposals At 31 March 2022 Net Book Value at 31 March 2021 Net Book Value at 31 March 2022 |
Fixtures and Fittings £ - 639 - 639 80 80 - - 160 559 479 |
Total £ - 639 - 639 80 80 - - 160 559 479 |
|---|---|---|
11 LEASE COMMITMENTS
There were no operating lease payments committed beyond the year ended 31 March 2022, nor for the year ended 31 March 2021.
12 CAPITAL COMMITMENTS
There were no capital commitments at the date of approving these accounts.
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REGISTERED CHARITY NUMBER: 1187528
Bournville Hub CIO
Notes to the Financial Statements for the Year Ended 31 March 2022
13 COMPARATIVE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021
| 2020-21 Unrestricted funds £ INCOME AND ENDOWMENTS FROM Donations and legacies 54,595 Charitable activities Other trading activities 4,088 Total 58,683 EXPENDITURE ON Charitable activities Charitable activities 10,287 Total 10,287 NET INCOME 48,396 Transfer between funds - RECONCILIATION OF FUNDS Total funds brought forward - TOTAL FUNDS CARRIED FORWARD 48,396 |
2020-21 Restricted funds £ 23,951 - 23,951 20,342 20,342 3,609 - - 3,609 |
2020-21 Total funds £ 78,546 4,088 82,634 30,629 30,629 52,005 - - 52,005 |
|---|---|---|
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REGISTERED CHARITY NUMBER: 1187528
Bournville Hub CIO
Notes to the Financial Statements for the Year Ended 31 March 2022
14 COMPARATIVE MOVEMENT IN FUNDS FOR THE YEAR ENDED 31 MARCH 2021
| Unrestricted funds General fund Restricted funds Awards for All William Cadbury CT Selly Oak NNS Food Parcel Project Heart of England Charities Aid Foundation TOTAL FUNDS |
At 31.03.2021 £ 48,396 - 1,500 397 - - 1,712 52,005 |
Net movement in funds £ 48,396 - 1,500 397 - - 1,712 52,005 |
Transfer between funds £ - - - - - - - - |
At 23.01.2020 £ - - - - - - - - |
|---|---|---|---|---|
Net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Awards for All William Cadbury CT Selly Oak NNS Food Parcel Project Heart of England Charities Aid Foundation TOTAL FUNDS |
Incoming resources £ 58,683 10,000 1,500 4,000 2,951 3,000 2,500 82,634 |
Resources expended £ 10,287 10,000 - 3,603 2,951 3,000 788 30,629 |
Movement in funds £ 48,396 - 1,500 397 - - 1,712 52,005 |
|---|---|---|---|
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REGISTERED CHARITY NUMBER: 1187528
Bournville Hub CIO
Notes to the Financial Statements for the Year Ended 31 March 2022
15 RELATED PARTY TRANSACTIONS
Bournville Hub CIO received £1,800 from Bournville Bookfest CIO (charity number 1185157) during the financial year for the provision of office space.
Sarah Mullen, a director of Bournville Hub CIO, is also an employee of Bournville Bookfest CIO.
Bournville Hub CIO also received £2,600 from Green Heart Books CIC (company number 08124159) during the financial year for the provision of office space in addition to £6,230 in return for the secondment of some employees of Bournville Hub CIO.
Sarah Mullen, a director of Bournville Hub CIO, is also a director of Green Heart Books CIC.
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