## **Trustees’ Annual Report for the period**
## **From 1[st] July 2024 (Period start date) To 30[th] June 2025 (Period end date) Charity name: Harpenden Rovers Youth Football Cub**
## **Charity registration number: 1187501**
## **Objectives and Activities**
||SORP
reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance amateur sport for the public
benefit by organising, providing or assisting
in the organisation or provision of facilities
which will enable boys and girls up to 18
years of age resident in Harpenden and the
surrounding area (‘the area of benefit’) to
play association football, ensuring that due
attention is given to the physical, personal
and educational development of such boys
and girls, and to the development and
occupation of their minds;|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17
and 1.19|The club provides young people with
football coaching by qualified coaches,
along with providing access to the facilities
to enable this to happen. This service
enables young people to develop physically
and as people through team based sport.
The club has no employees, with all
coaching and administrative activities
undertaken by volunteers. The club also
offers signposting and financial support
itself to ensure financial situation is not a
barrier to taking part.
The club enables its members to take part
in either competitive or friendly fixtures
depending on the year group or squad.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Yes. Given the size/revenue of Harpenden
Rovers Youth FC, a summary such as
above is felt to be sufficient.|
**Additional information (optional)** You may choose to include further statements where relevant about: SORP reference The charity does not make grants. Policy on grant making
||Para 1.38||
|---|---|---|
|Policy on social investment
including program related
investment|Para 1.38|The charity does not carry out social
investment activities.|
|Contribution made by
volunteers|Para 1.38|All activities undertaken by the charity are
completed by volunteers. The largest
percentage of volunteer time is spent on
coaching or training sessions and
supporting players at competitive fixtures or
festivals, but other volunteers support in
back office functions such as membership
administration, facility booking etc etc.
Furthermore, all coaches must be
undertake training in coaching, first aid,
and safeguarding children. For each coach
this adds another 7-8 hours.
As a rough estimate, the club benefitted
from somewhere between**7,000 and 8,000**
volunteer hours across the year.|
|Other|||
## **Achievements and Performance**
||SORP
reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Harpenden Rovers Youth FC has delivered
literally thousands of hours of football to
over 250 young people in the charity’s FY
2024-25.
Originally formed with just a handful of
young people as it’s players, and only for
training and friendly fixtures, the club is
now a mature organisation, with nearly 100
adults involved in its operation. These
adults enable the club to deliver on its
charitable aims as laid out in the
constitution (and shown at the top of this
document).
The clubs membership has expanded by
around 10% compared to the previous
year, building steadily, and with
manageable organic growth. The continued
expansion has provided a steady evolution
of the club, and meant we were able to
enter 18 teams across competitive leagues
for the season 2024-25. This enables our
players to experience playing at different
locations, and caters for players who are at
different stages of their development.|
Perhaps the most significant development for the club was the discussions with Harpenden Town council regarding the old Rovers site at Cravells Rd, Harpenden, which we had been using on a semi-casual basis from January 2025. From an initial discussion with the council in April 2025, there was provisional agreement that Rovers Youth could, with the right approach and commitment to pitch improvements, have a new exclusive licence to use the space on the common. These conversations continued with the council and a provisional agreement reached. This provisional agreement was confirmed in a pro-forma for the pitches, enabling Harpenden Rovers Youth FC to apply for a grant from the Football Foundation, and from The Harpenden Trust. The benefits of any form of sport are well known, and add to that the further benefit of being a member of a team sport, there is no doubt that these young people have been able to develop their skills at football, but also as individuals in a team environment. The costs to players/parents have been kept at a level the club believes is affordable, and feels it represents great value when compared to other similar offerings in the area. The club places significant emphasis on the ethos of trying hard, and that winning or losing is less important than the attitude that has been demonstrated in the game. The club believes the ability to lose gracefully is as important as winning graciously.
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|||The club announced in February that it
wished to fund raise for an AED, and the
associated wind and solar powered cabinet
at one of it’s main locations–Katherine|
|Performance of fundraising
activities against objectives
set|Para 1.41|Warington School. This objective – of
raising almost £4000 - was achieved
through sponsored activities by the players
and donations from individuals, many of
which were able to benefit from Gift Aid.
For the taking over of Acres Corner, the
Club needed to raise funds to provide cash
to improve the pitches, and repair the
clubhouse.
Some of this funding appears in the next
FY, with the activities for significant grants
from the Football Foundation and
Harpenden Trust initiated in this year.
In addition to these large grants being
sought, the club benefited from donations
from local businesses and some generous
individuals. The combination of these
donations and grants have provided the
club with the financial means to being the
improvement of the pitches in the current
FY, and plan for bringing the clubhouse
back to life early in the next FY.
Furthermore, the structure of the Football
Foundation grant means a further £7,040
will be made available for the end of next
season to allow for works to take place
then.|
|---|---|---|
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The club ended the year with a positive
bank balance, and an increase in the cash
at hand.
Whilst the surplus cash balance at the end
of the financial year is £62,280 this includes
a significant amount of revenues collected
in for the following year, plus grants
received and allocated but not yet spent.
The actual surplus from the years activities
including fundraising is calculated at just
over £20,000, which will be used for a
number of areas:
-
toward building the reserves of the
club to allow for unforeseen events
(e.g. unexpected changes in pitch
hire, lower than expected
membership numbers etc etc).
-
Continuation of improvement of the
Acres Corner pitches
-
Investment in the clubhouse to
make it usable and act as a base for
the club.|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Harpenden Rovers Youth FC reserves
policy consider the club's short-term and
long-term ambitions, as well as risks to
income and expenditure.
Accordingly, the intent is to hold a buffer of
at least 20% of annual costs to allow for
unforeseen expenses, or lower than
forecast receipts. This has been achieved
as a result of the activities from this
financial year|
|Amount of reserves held|Para 1.22|£62,280.|
|Reasons for holding zero
reserves|Para 1.22|n.a.|
|Details of fund materially in
deficit|Para 1.24|n.a.|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The club is fully funded for this financial
year.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Principal sources of funds are membership
fees, grants and donations, gift aid on
donations, sponsorships, and any surplus
on operations and activities through the
year.|
|---|---|---|
|Investment policy and
objectives including any|Para 1.46||
|social investment policy
adopted|||
|---|---|---|
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**The club is governed by its constitution,**
**as on file with the Charities**
**Commission.**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**unincorporated charitable association**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are elected at an AGM or SGM.**
**The club default is that chair, vice-chair,**
**treasurer and secretary are trustees.**|
**Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Harpenden Rovers Youth Football Club|
|---|---|
|Other name the charity uses||
|Registered charity number|1187501|
|Charity’s principal address|8 Churchfield,
Harpenden
AL5 1LL|
|||
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**|
|---|---|---|---|---|
||JeremyFinch|Chair|||
||Stuart Turner|Secretary|||
||Naomi Rigby|Treasurer|||
||Mark McCormack|Vice-Chairman|||
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– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for**
**whole year**||
|---|---|---|
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## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of**
**adviser**
**Name**
**Address**|||
||||
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|**Name of chief executive or names of senior staff members (Optional information)**|||
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**g**
**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|**y u**|**y u**|
|---|---|---|
||||
||Jeremy Finch|Stuart Turner|
||
Chair|Club Secretary|
||7/2/26||
||7/2/26||
**----- Start of picture text -----**
Harpenden Rovers Youth Football Club 1187501
Receipts and payments accounts CC16a
For the period 01-Jul-24 30-Jun-25
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
2024 / 2025 season donations 37,576 - - 37,576 -
2025 / 2026 season donations 22,147 - - 22,147 -
Other cash donations from parents 19,222 - - 19,222 -
Gift aid received from HMRC 7,740 - - 7,740 -
Interest income 43 - - 43 -
Company donations 11,250 - - 11,250 -
- - - - -
Sub total (Gross income for
AR) [ 97,978 ] - - 97,978 -
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 97,978 - - 97,978 -
A3 Payments
KWS grass pitch hire 7,374 - - 7,374 -
Kws Astro hire 6,547 - - 6,547 -
Other school grass hire 1,227 - - 1,227 -
Acres groundwork 972 972
FA accreditation 4,245 - - 4,245 -
FA training courses for coaches 1,985 - - 1,985 -
DBS checks 300 - - 300 -
Coaches kit 2,421 - - 2,421 -
Referee fees 2,855 2,855
Insurance 282 282
Kit 15,895 15,895
End of season event 1,359 1,359
Gifts - Christmas, Easter, Medals,
certificates 1,505 1,505
Finance fees 60 - - 60 -
Pitchero fees 1,188 - - 1,188 -
Sub total
48,215 - - 48,215 -
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 48,215 - - 48,215 -
Net of receipts/(payments) 49,763 - - 49,763 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end 12,518 - - 12,518 -
Cash funds this year end 62,281 - - 62,281 -
**----- End of picture text -----**
CCXX R1 accounts (SS)
07/02/2026
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
CAF account 00036241
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**to nearest £**
**62,280**
**-**
**-**
**62,280**
Agreement Error
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|---|
|||||**-**|
|||||OK|
|||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**|
||||**-**
**-**
**-**
**-**
**-**||
|||Print Name
Jeremy Finch - Club Chair
Stuart Turner - Sec||Date of
approval
7/2/26
9/2/26|
CCXX R2 accounts (SS)
07/02/2026
2
## Independent examiner’s report to the trustees of Harpenden Rovers Youth Football Club
I report to the trustees on my examination of the accounts of Harpenden Rovers Youth Football Club (the Trust) for the year ended 30 June 2025.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Simon Helps FCA
Address: 61 Highfield Avenue, Harpenden, AL5 5TZ
Date: 9 February 2026