## AGM Agenda June 1st 7pm 2026
1. Apologies Amber Kuszewski
2. Present
3. Previous AGM minutes need to be approved
4. Any outstanding business
5. Managers report
6. Trustee report
7. Financial report
8. Role of Trustees
9. Conflict of Interest
10. Decision making
11. Trustee pledge and confidentiality
12. View the annual statement of audited accounts
13. Charity Commission, minutes and accounts
14. New trustee
15. Fundraising group
16. Any other business
## AGM Minutes June 1st 2026
1. Apologies, Amber Kuszewski
2. Present Lynne Barnes, Karly Low, Julie Reid, Jade Goodwin, Emily Reid
3. Previous minutes have been approved
4. Outstanding matters. Raise fees for September. Emily to look at fees and report to trustees
5. Managers' report attached. Jade has too many roles, trustees to speak with the staff about the DSL role.
6. There is still a deficit between the government funding and the running costs of a nursery.
Managers continue to apply for grants and are aware of spending and keeping within budget. Any money that comes to the nursery for specific children is spent wisely. Jade as Sendco ensures all resources are approved and appropriate. Jade keeps a log of all spending.
We would like to take this opportunity to individually thank the staff for their continued dedication, care and hard work.
I (Julie Reid) would like to thank the trustees for all their continued support over the past year. There have been leadership changes, during this time, managers and staff have stepped up and worked with trustees to ensure the nursery continues to operate at a high standard.
## 7. Financial report attached.
8. Trustees are aware of their roles and responsibilities. This is a voluntary role. Part of our role is to give support at events where possible.
Manager to inform trustees about any events please.
Trustees view all aspects of the nursery and work together with staff in the nursery’s best interests. Our vision is to ensure the stability and future of the nursery, and for the nursery to continue to give outstanding service to all families.
We would like to take this opportunity to individually thank the staff for their continued dedication, care and hard work.
I (Julie Reid) would like to thank the trustees for all their continued support over the past year. There have been leadership changes, during this time, managers and staff have stepped up and worked with trustees to ensure the nursery continues to operate at a high standard.
9. No conflict of interest. Forms have been completed where required. Any conflicts are carefully monitored by trustees and any necessary actions are taken. The new guidance around conflict of interest from Charity Commision has been shared with all trustees. Julie advised trustees to sign up for emails from the Charity Commission.
## 10. Decision-making is made through discussion and votes.
11 Trustees continue to maintain confidentiality and our pledge to the nursery.
12. This year's accounts are ready to be filed with the Charity Commission. Trustees have viewed and agreed on these.
13. Emily our Administration Manager ensures our accounts are sent to our accountant. Our accountant sends all details of our accounts and AGM to file with Charity commission.
14. Discussed ways to recruit a new trustee. Lynne to draw up a poster to put to parents and the wider community.
15. The nursery needs to have a fundraising group to support us in organising fundraising events. This needs to be actioned once we sort a date for a fete.
## 16. None
||**Ol**|**Ol**|**d Felixstowe Nursery**|**d Felixstowe Nursery**|**Charity No.**
**1187419**|**CC16a**|
|---|---|---|---|---|---|---|
||||**Receipts and payments accounts**||||
||**For the period from**||01-Sep-24|**To**|31-Aug-25||
||||||||
|**Section A Receipts and payments**|||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**||**Restricted funds**
**to the nearest £**|**Endowment funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**|
|EYFS Funds|**147,223**||**-**|**-**|**147,223**|**133,196**|
|Fees &LunchClub|**35,236**||**-**|**-**|**35,236**|**30,657**|
|Fundraising Income|**3,267**||**-**|**-**|**3,267**|**961**|
|Interest Income|**56**||**-**|**-**|**56**|**153**|
||**-**||**-**|**-**|**-**|**-**|
|**_Sub total_**_(Gross income for AR)_|**185,782**||**-**|**-**|**185,782**|**164,967**|
||||||||
|**A2 Asset and investment sales, (see table).**|||||||
||**-**||**-**|**-**|**-**|**-**|
||**-**||**-**|**-**|**-**|**-**|
|**_Sub total_**|**-**||**-**|**-**|**-**|**-**|
|**_Total receipts_**
**A3 Payments**|||||||
||||**-**|**-**|**185,782**|**164,967**|
||||||||
|Purchases|**4,713**||**-**|**-**|**4,713**|**4,552**|
|Groceries & sanitary|**2,329**||**-**|**-**|**2,329**|**2,384**|
|Utilities|**5,577**||**-**|**-**|**5,577**|**5,117**|
|Premises Expenses|**6,022**||**-**|**-**|**6,022**|**6,214**|
|Repairs & Maintenance|**321**||**-**|**-**|**321**|**686**|
|Insurance & Membership|**2,035**||**-**|**-**|**2,035**|**1,494**|
|Uniform|**371**||**-**|**-**|**371**|**428**|
|Office Expenses|**6,691**||**-**|**-**|**6,691**|**5,020**|
|Cleaning Expenses|**3,791**||**-**|**-**|**3,791**|**4,027**|
|Toys & Development|**4,056**||**-**|**-**|**4,056**|**4,405**|
|Wages & Salaries|**127,244**||**-**|**-**|**127,244**|**123,347**|
|Subscriptions|**1,972**||**-**|**-**|**1,972**|**1,989**|
|Professional Fees|**7,166**||**-**|**-**|**7,166**|**4,513**|
|Staff Pension|**1,234**||**-**|**-**|**1,234**|**4,514**|
|Training|**376**||**-**|**-**|**376**|**387**|
|Accountancy Fees|**-**||**-**|**-**|**-**|**600**|
|Waste Disposal|**1,365**||**-**|**-**|**1,365**|**540**|
|**_Sub total_ **|**175,262**||**-**|**-**|**175,262**|**170,216**|
||||||||
|**A4 Asset and investment purchases, (see table)**|||||||
||**-**||**-**|**-**|**-**|**-**|
|**_Sub total_ **|**-**||**-**|**-**|**-**|**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
||||**-**|**-**|**175,262**|**170,216**|
||||||||
||**10,520**||**-**|
**-**|
**10,520**|**- 5,250**|
||||**-**|**-**|**-**|**-**|
||**26,948**||**-**|**-**|**26,948**|**26,948**|
||**37,468**||**-**|
**-**|**37,468**|**21,698**|
CCXX R1 accounts (SS)
12/03/2026
1
|**Section B Statement of assets and liabilities at the end of the period**|||||
|---|---|---|---|---|
|**Categories**
Signed by one or two trustees on behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the charity’s own use**
**B1 Cash funds**|**Details**
**Details**
Fixtures & Fittings
**Details**
**_Total cash funds_**
( g
p
payments account(s))
**Details**
Current Account
Wages Account
CAF Account
AccountingAccrual
**Details**
Signature|**Unrestricted**
**funds**
**to nearest £**
**10,037**
**2,143**
**25,288**
**37,468**
OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
Print N|**Restricted funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**3,438**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**
**600**
**-**
**-**
**-**
**-**
ame|**Endowment**
**funds**
**to nearest £**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||OK|
|||||**Endowment**
**funds**
**to nearest £**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Current value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Current value**
**(optional)**|
|||||**1**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**When due**
**(optional)**|
|||||**13 March 2026**|
||||||
||||||
||||||
||||||
|||||Date of approval|
||||||
||||||
CCXX R2 accounts (SS)
12/03/2026
2
## **Independent examiner's report on the accounts**
|**Section A**
**Independent Examiner’s Report**|**Section A**
**Independent Examiner’s Report**|
|---|---|
|**Report to the trustees**
**On accounts for the year**
**ended**
**Set out on pages**
**Responsibilities and**
**basis of report**
**Independent**
**examiner's statement**|Charity Name
Old Felixstowe Nursery
31st August 2025
**Charity no**
**(if any)**
1187419
I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 31/08/2024.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).
I report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination (other than that
disclosed below *) which gives me cause to believe that in, any material
respect:
1 & 2|
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Signed: Date:** 11/03/2026 **Name:** Mr Daniel Williams **Relevant professional** ICPA **qualification(s) or body (if any): Address:** Williams & Co Accountancy Services Ltd, White House Main Road, Little Glemham
1
**Oct 2018**
**IER**
IP13 0BA
**Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2
**Oct 2018**
**IER**