Minutes of AGM Held on Wednesday 22[nd] March 2023
Present: Lindsey Williamson, Julie Reid, Lisa Cox, Amber Kuszewski and Rebecca Woolgar
The minutes from the AGM from January 2021 were agreed and there were no matters arising.
There was no outstanding business
Managers Report
Whilst I was hoping it would be an easier year as we have hopefully now seen the worse of covid, this year has not been without it's struggles. We are woefully underfunded, the NMW went up by nearly 7% and funding didn't increase accordingly....again.
The nursery has been full since January 2022 and we came back in September almost full, ( about 20 new families) and by Christmas 2022 we had no spaces.
Rachel went on maternity leave in September and we took on Coral for maternity cover.
Things feel like they are mostly back to normal. We had an Easter disco, the fete and our Christmas party. We also had our Christmas craft afternoons back, which were a great success.
Our leavers party last summer was again very successful and we will soon be planning this years!
We realised during the year that the Curiosity Approach wasn't working for us quite as we thought it would so we are now doing some of that approach along with some more back to basics! This seems to be working better.
The Autumn Term 2022 was the most challenging I think I have ever experienced. It was busy and a lot of children were lock down children and had never really been left with anyone but close family.
We have never known a term like it for illness, again the impact from Covid and we had to take the unprecedented step to close the nursery for a couple of days before the October half term due to staff illness. We only had two staff members that could work so it would have been unsafe for us to open.
We don't know what the following year will bring, this weeks budget has thrown up some new obstacles to over come but we are early years which means we are nothing but resilient
Financial Report
The accounts for September 2021 -August 2022 are attached to these
minutes. They will shortly be uploaded to the Charities Commission to ensure we meet our legal obligations to them
We have of course had to absorb a rise in the minimum wage, the one in 2022 being almost 7%. There was a small rise in funding but it is never quite enough to cover the wages increase. This year the minimum wage goes up by 9.6% which is a huge increase and again not backed up by Government funding. As mentioned in my managers report we are full.
We have a good waiting list for September but we have no idea what impact this latest budget will have on us.
Emily and I keep a tight rein on the expenditure, and we always shop around for best prices. We do receive Early Years Pupil Premium (EYPP) for some children and we have to show to Ofsted how we spend this money on the individual children and how this will benefit the setting as a whole.
Trustee Report
Trustees view all aspects of the nursery and work together with staff in the nursery’s best interests. Our vision is to ensure the stability and future of the nursery, and for the nursery to continue to give outstanding service to all families.
Our accounts are with the accountant. Lindsey ensures these are completed each year and all information required is sent to be updated at the Charities Commission
We would like to take this opportunity to individually thank all the staff for their continued dedication, care and hard work.
Our fundraising this year is a Family Fun Day and Car Boot Sale on June 24[th] 11am- 2pm at nursery. We have a fundraising group and we are always looking for new members - please feel free to join us - but we really do need some extra help on the actual day. If you can help or would like to join our fundraising group please speak to Lindsey.
We look forward to seeing you all to share a great day.
Becky Woolgar is stepping down as a trustee. We have a parent willing to join the trustees and currently we are waiting for all checks to be completed. We would like to thank Becky very much for her support and help over the years she has been first a committee member and then a trustee. I ( Julie ) would like to thank all trustees for all their support and help.
There were no other matters arising.
| Ol | Ol | d Felixstowe Nursery | d Felixstowe Nursery | 1187419 Charity No. |
CC16a | |
|---|---|---|---|---|---|---|
| Receipts and payments accounts | ||||||
| For the period from | 01-Sep-22 | To | 31-Aug-23 | |||
| Section A Receipts and payments | ||||||
| A1 Receipts | Unrestricted funds to the nearest £ |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
|
| EYFSFunds | 77,747 | - - - - - |
- | 77,747 | 111,872 | |
| Fees &LunchClub | 76,085 | - | 76,085 | 33,614 | ||
| FundraisingIncome | 3,057 | - | 3,057 | - | ||
| Interest Income | 104 | - | 104 | - | ||
| - | - | - | - | |||
| Sub total(Gross income for AR) | 156,993 | - - - - - - - - - - - - - - - - - - - - - - - - |
- | 156,993 | 145,486 | |
| A2 Asset and investment sales, (see table). | ||||||
| - | - | - | - | |||
| - | - | - | - | |||
| Sub total | - | - | - | - | ||
| Total receipts A3 Payments |
||||||
| - | 156,993 | 145,486 | ||||
| Groceries & sanitary | 2,528 | - | 2,528 | 2,471 | ||
| Utilities | 4,655 | - | 4,655 | 5,596 | ||
| Premises Expenses | 4,337 | 4,337 | - | |||
| Repairs & Maintenance | 1,842 | - | 1,842 | 832 | ||
| Insurance & Membership | 1,416 | - | 1,416 | 3,371 | ||
| Uniform | 391 | - | 391 | 699 | ||
| Office Expenses | 13,882 | - | 13,882 | 10,737 | ||
| Cleaning Expenses | 7,152 | - | 7,152 | 6,865 | ||
| Toys & Development | 1,079 | - | 1,079 | 6,460 | ||
| Wages & Salaries | 109,579 | - | 109,579 | 104,575 | ||
| Subscriptions | 1,879 | 1,879 | ||||
| Professional Fees | 8,847 | - | 8,847 | 6,871 | ||
| Donations | 55 | 55 | - | |||
| Accountancy Fees | 600 | - | 600 | 900 | ||
| **Sub total ** | 158,242 | - | 158,242 | 149,376 | ||
| A4 Asset and investment purchases, (see table) | ||||||
| - | - | - | - | |||
| **Sub total ** | - | - | - | - | ||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| - | 158,242 | 149,376 | ||||
| - 1,248 | - |
- 1,248 |
- 3,890 | |||
| - | - | - | ||||
| 46,486 | - | 46,486 | 50,376 | |||
| 45,238 | - |
45,238 | 46,486 |
CCXX R1 accounts (SS)
09/11/2023
1
| Section B Statement of assets and liabilities at the end of the period | ||||
|---|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Accounting Accrual Details CurrentAccount Wages Account CAF Account Details Total cash funds ( g p payments account(s)) Details Details Details Fixtures &Fittings |
Unrestricted funds to nearest £ 3,711 17,239 24,288 45,238 OK Unrestricted funds to nearest £ - - - - - - Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Print N |
Restricted funds to nearest £ - - - - OK Restricted funds to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) 3,111 - - - - - - - - Amount due (optional) 600 - - - - ame |
Endowment funds to nearest £ |
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| OK | ||||
| Endowment funds to nearest £ |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| 186 | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| When due (optional) |
||||
| 31 August 2023 | ||||
| Date of approval |
CCXX R2 accounts (SS)
09/11/2023
2
| Ol | Ol | d Felixstowe Nursery | d Felixstowe Nursery | 1187419 Charity No. |
CC16a | |
|---|---|---|---|---|---|---|
| Receipts and payments accounts | ||||||
| For the period from | 01-Sep-22 | To | 31-Aug-23 | |||
| Section A Receipts and payments | ||||||
| A1 Receipts | Unrestricted funds to the nearest £ |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
|
| EYFSFunds | 77,747 | - - - - - |
- | 77,747 | 111,872 | |
| Fees &LunchClub | 76,085 | - | 76,085 | 33,614 | ||
| FundraisingIncome | 3,057 | - | 3,057 | - | ||
| Interest Income | 104 | - | 104 | - | ||
| - | - | - | - | |||
| Sub total(Gross income for AR) | 156,993 | - - - - - - - - - - - - - - - - - - - - - - - - |
- | 156,993 | 145,486 | |
| A2 Asset and investment sales, (see table). | ||||||
| - | - | - | - | |||
| - | - | - | - | |||
| Sub total | - | - | - | - | ||
| Total receipts A3 Payments |
||||||
| - | 156,993 | 145,486 | ||||
| Groceries & sanitary | 2,528 | - | 2,528 | 2,471 | ||
| Utilities | 4,655 | - | 4,655 | 5,596 | ||
| Premises Expenses | 4,337 | 4,337 | - | |||
| Repairs & Maintenance | 1,842 | - | 1,842 | 832 | ||
| Insurance & Membership | 1,416 | - | 1,416 | 3,371 | ||
| Uniform | 391 | - | 391 | 699 | ||
| Office Expenses | 13,882 | - | 13,882 | 10,737 | ||
| Cleaning Expenses | 7,152 | - | 7,152 | 6,865 | ||
| Toys & Development | 1,079 | - | 1,079 | 6,460 | ||
| Wages & Salaries | 109,579 | - | 109,579 | 104,575 | ||
| Subscriptions | 1,879 | 1,879 | ||||
| Professional Fees | 8,847 | - | 8,847 | 6,871 | ||
| Donations | 55 | 55 | - | |||
| Accountancy Fees | 600 | - | 600 | 900 | ||
| **Sub total ** | 158,242 | - | 158,242 | 149,376 | ||
| A4 Asset and investment purchases, (see table) | ||||||
| - | - | - | - | |||
| **Sub total ** | - | - | - | - | ||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| - | 158,242 | 149,376 | ||||
| - 1,248 | - |
- 1,248 |
- 3,890 | |||
| - | - | - | ||||
| 46,486 | - | 46,486 | 50,376 | |||
| 45,238 | - |
45,238 | 46,486 |
CCXX R1 accounts (SS)
09/11/2023
1
| Section B Statement of assets and liabilities at the end of the period | ||||
|---|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Accounting Accrual Details CurrentAccount Wages Account CAF Account Details Total cash funds ( g p payments account(s)) Details Details Details Fixtures &Fittings |
Unrestricted funds to nearest £ 3,711 17,239 24,288 45,238 OK Unrestricted funds to nearest £ - - - - - - Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Print N |
Restricted funds to nearest £ - - - - OK Restricted funds to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) 3,111 - - - - - - - - Amount due (optional) 600 - - - - ame |
Endowment funds to nearest £ |
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| OK | ||||
| Endowment funds to nearest £ |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| 186 | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| When due (optional) |
||||
| 31 August 2023 | ||||
| Date of approval |
CCXX R2 accounts (SS)
09/11/2023
2