Charity Number: 1187418
PLAY RADNOR / CHWARAE MAESYFED
ANNUAL REPORT AND FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2022
PLAY RADNOR / CHWARAE MAESYFED ANNUAL REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2022
CONTENTS
| Page | |
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| 1 - 3 | Report of the Trustees |
| 4 | Independent Examiner’s Report |
| 5 | Statement of Financial Activities |
| (including Income and Expenditure Account) | |
| 6 | Balance Sheet |
| 7 - 12 | Notes to the Financial Statements |
PLAY RADNOR / CHWARAE MAESYFED
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022
The Trustees present their report, together with the Financial Statements of the Charity for the year ended 31 March 2022.
OUR PURPOSE AND OBJECTIVES
The object of the CIO is the provision of facilities for recreation and other occupations for children resident in the districts of Radnorshire/North Brecknock being facilities (A) of which such children have need by reason of their youth or social and economic circumstances and (B) which will improve the conditions of life for such children by promoting their physical, mental and spiritual well-being.
ACTIVITIES AND PERFORMANCE
The Trustees are delighted to see Play Radnor/ Chwarae Maesyfed in a stronger position at the end of the financial year than when we started and feel this is due to hard work and adaptability from the staff throughout one of the most challenging years in recent memory. We have continued to provide play opportunities in whatever form was suitable for the current guidelines, and staff have been imaginative in their solutions to any barriers.
The building work has progressed and the main play area and exterior look unrecognisable from how the building was when we acquired it. Supply, funding and tradespeople availability issues related to COVID-19 did hold up the building completion and the staff had to work through challenging conditions at times.
Funding for a new Art club has been made possible through Community Postcode Trust. We have been able to employ two art practitioners who will provide art sessions for children and young people. These will offer a wide range of visual arts for children aged 4-7, 8-11 and 12+.
We will continue to restructure the organisation, starting with the Play Development Officer role changing into a Manager’s position, as this better reflects Rachel’s position as the driving force and leader of Play Radnor/Chwarae Maesyfed..
Another change was a new logo which incorporated our new bi-lingual name as part of the change to a CIO. The full change to a CIO was close to completion by the end of the financial year, as was the new building.
We were also pleased to welcome a new trustee, Owen Howard. Owen has used Play Radnor for many years with his family, and brings his experience from working in statutory services in Powys to the board.
We have also become an accredited Living Wage employer, to ensure that all employees can earn a real living wage which is enough to live on. The real Living Wage is an independently calculated hourly rate of pay that is based on the actual cost of living. It is calculated each year and is announced by the Living Wage Foundation as part of Living Wage Week.
PLANS FOR THE FUTURE
It is exciting to see new jobs, and new faces, and we look forward to providing new play and leisure opportunities for children and young people in Powys. 2022 is the 30th anniversary of the formation of Play Radnor/Chwarae Maesyfed so we will use the new building opening, and the incorporation of the CIO, as a way to celebrate this fact. The final touches on the building work should be completed soon, with our community kitchen an interesting new addition which opens up many more possibilities for building use and hire We hope to encourage a community effort to celebrate our last 30 years. We will hold an open day to showcase our new building and facilities and promote the variety of services that we offer in the community.
We plan to register for an Investing In Volunteers Award, which will enable us to examine our current systems, making any necessary improvements to ensure the effectiveness of our work with volunteers. Volunteers are vital for us to continue to grow and offer a wide range of opportunities to the local community. We hope that this will increase volunteer numbers and ensure that they feel a valued part of our organisation.
Future plans include strengthening our core staff team to ensure the future sustainability of the organisation. We will plan to consult with our users to identify any gaps in services, develop new projects and securing funding to enable us to carry out these plans.
FINANCIAL REVIEW
Total Incoming Resources in the year were £77,821 (2021 - £Nil). Expenditure was £47,065 compared to £Nil for the previous year. Net income for the year was £30,756 compared to £Nil for the previous year. The net movement in funds were net income for Restricted Funds of £30,756 (2021 - net income/expenditure of £Nil) and net income/expenditure for Unrestricted Funds of £Nil (2021 - Net income/expenditure £Nil) details of which are provided in the notes to the Financial Statements.
Details of Income and Expenditure are given in the Statement of Financial Activities on page 4 of the report. The Principal Funding Sources are summarised in note 2 on page 7 of the Financial Statements.
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PLAY RADNOR / CHWARAE MAESYFED
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022
LEGAL AND ADMINISTRATIVE INFORMATION
Charity Name Play Radnor / Chwarae Maesyfed Charity Registration Number: 1187418 Charity Address: The Play Hub Temple Street Llandrindod Wells Powys LD1 5HW Trustees: Owen Griffkin (Chair) Louise Bell Nicholas Tuffnell Gwawr Tuffnell Owen Howard (Appointed 10 May 2021) Bankers: CAF Bank Ltd 25 Kings Hill Avenue West Malling Kent ME19 4JQ Independent Examiner: A C Jones of Andrew Jones & Co Chartered Accountants The Old Surgery Spa Road Llandrindod Wells Powys LD1 5EY
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing Document
The Charity was incorporated as a CIO on 16 January 2020 and is governed by the Board of Trustees in accordance with its governing document .
Organisational Structure
The policy and general management of the affairs of the Association shall be directed by the Trustees, an Executive Committee (‘the Committee’) which shall meet not less than four times a year and when complete shall consist of not less than three members.
Nomination and Election
The Trustees shall be elected at the Annual General Meeting of the Association.
Risk Review
The Trustees have conducted their own review of the major risks to which the Charity is exposed, and systems have been established to mitigate those risks. These procedures are periodically reviewed to ensure they still meet the needs of the Charity.
Statement of Trustees’ Responsibilities
Law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial period which give a true and fair view of the charity’s financial activities during the period and of its financial position at the end of the period. In preparing financial statements giving a true and fair view, the Trustees should follow best practice and:
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(a) select suitable accounting policies and then apply them consistently;
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(b) make judgements and estimates that are reasonable and prudent;
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(c) state whether applicable accounting Standards and Statements of Recommended Practice have been followed, subject to any departures disclosed and explained in the financial statements; and
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(d) prepare the financial statements on the going concern basis unless it is inappropriate to assume that the charity will continue in business.
The Trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy, the financial position of the charity, and which enable them to both ascertain the financial position of the charity and ensure that the financial statements comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice - Accounting and Reporting by Charities issued in March 2005.
Approved by the Trustees on 24 January 2023 signed on their behalf by:
Owen Griffkin Chair
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PLAY RADNOR / CHWARAE MAESYFED
INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS TO THE TRUSTEES OF PLAY RADNOR
I report on the accounts of the Charity for the year ended 31 March 2022, which are set out on pages 4 to 11.
Respective Responsibilities of Trustees and Examiner
The charity’s Trustees are responsible for the preparation of the accounts. The charity’s Trustees consider that an audit is not required for this period under section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act;
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to follow the procedures laid down in the General Directions given by the Charity Commissioners under section 145(5)(b) of the 2011 Act; and
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to state whether particular matters have come to my attention.
Basis of Independent Examiner’s Report
My examination was carried out in accordance with the General Directions given by the Charity Commissioner. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent Examiner’s Statement
In connection with my examination, no matter has come to our attention:
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(1) Which gives us reasonable cause to believe that in any material respect the requirements
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to keep accounting records in accordance with section 130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or
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(2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
A C Jones BSc (Econ) FCA Andrew Jones & Co Chartered Accountants The Old Surgery Spa Road Llandrindod Wells Powys LD1 5EY
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PLAY RADNOR / CHWARAE MAESYFED
STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2022
| Note INCOME Charitable Activities Other Trading Activities Other Income TOTAL INCOME 2 EXPENDITURE Charitable Activities TOTAL EXPENDITURE 3 NET INCOME/(EXPENDITURE) BEFORE TRANSFERS Transfers Betw een Funds 4 NET INCOME/(EXPENDITURE) AND NET MOVEMENT IN FUNDS FOR THE YEAR Total Funds Brought Forw ard Total Funds Carried Forw ard |
Unrestricted Funds £ - - - - 18,749 18,749 (18,749) 18,749 - - - |
Restricted Funds £ 74,858 2,540 423 77,821 28,316 28,316 49,505 (18,749) 30,756 - 30,756 |
Total Funds Year Ended 31/03/2022 £ 74,858 2,540 423 77,821 47,065 47,065 30,756 - 30,756 - 30,756 |
Total Funds Year Ended 31/03/2021 £ - - - |
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The statement of financial activities includes all gains and losses recognised in the year.
All incoming resources and resources expended derive from continuing activities.
The notes on pages 6 to 11 form an integral part of these Financial Statements.
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PLAY RADNOR / CHWARAE MAESYFED
BALANCE SHEET AT 31 MARCH 2022
| Note FIXED ASSETS Tangible Assets 5 CURRENT ASSETS Debtors 6 Cash at Bank and In Hand LIABILITIES Creditors falling due w ithin one year 7 NET CURRENT ASSETS NET ASSETS 10 THE FUNDS OF THE CHARITY General Funds Restricted Funds TOTAL FUNDS 10 |
£ £ 280 280 2,851 55,930 58,781 (28,305) 30,476 30,756 - 30,756 30,756 2022 |
£ £ - - - - - - - - - - - 2021 |
£ £ - - - - - - - - - - - 2021 |
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Approved by the Trustees on 24 January 2023 and signed on their behalf by:
Owen Griffkin Chairman
The notes on pages 6 to 11 form an integral part of these Financial Statements
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PLAY RADNOR / CHWARAE MAESYFED
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
1 ACCOUNTING POLICIES
Basis of Preparation
The Financial Statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – (Charities SORP (FRS 102)) and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102).
The charity constitutes a public benefit entity as defined by FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
Preparation of Accounts on a Going Concern Basis
The trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern.
Exemption from Preparing a Cash Flow Statement
The charity opted to adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements .
Incoming Resources
Incoming resources including capital grants for the purchase of fixed assets are included in full in the Statement of Financial Activities when these are receivable.
Incoming resources in the form of donated assets have been included in the Income and Expenditure Account at a reasonable estimate of their value and capitalised where appropriate.
Resources Expended
Resources expended are accounted for on an accruals basis inclusive of VAT which cannot be recovered.
Expenditure is directly attributable to specific activities and has been included in cost categories of costs of generating funds, charitable expenditure provision of hospice and governance of the Charity.
Where costs cannot be directly attributed to these categories in respect of administration expenses, it is estimated based on activity levels that 90% of these costs are attributable to direct charitable expenditure and 10% to governance.
Tangible Fixed Assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:
Equipment, Fixtures and Fittings 20% on cost
Voluntary Help and Gifts in Kind
No value has been put on the voluntary help received during the year.
Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid after taking account of any trade discounts due.
Cash at Bank and in Hand
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
Creditors and Provisions
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Accounting for Separate Funds
The financial statements of a charity must differentiate between restricted and unrestricted funds.
Restricted funds are funds subject to specific conditions, imposed by the donor or by the specific terms of the charity appeal less amounts expended for these purposes. Designated funds are income funds of the Charity which have been set aside for specific purposes, less amounts expended for these purposes. Unrestricted funds are all the other funds of the charity.
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PLAY RADNOR / CHWARAE MAESYFED
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
2 INCOME
| INCOME Income from Charitable Activities: Grants Receivable Other Trading Activities: Service Contracts Other Income: Sundry Receipts TOTAL INCOME GRANTS Grants received in the year were as under: Pow ys County Council Community Postcode Trust Pow ys Association of Voluntary Organisations Arnold Clark Armed Forces Education Trust Lions The Prince's Charities Community Foundation Wales BBC Moondance Foundation Carmarthen County Council |
Unrestricted Funds £ - - - - - - - Unrestricted Funds £ - - - - - - - - - - - - |
Restricted Funds £ 74,858 74,858 2,540 2,540 423 423 77,821 Restricted Funds £ 28,560 19,904 4,000 1,000 2,950 1,200 1,500 5,000 7,408 2,438 898 74,858 |
Total Funds Total Funds Year Ended Year Ended 31/03/2022 31/03/2021 £ £ 74,858 - 74,858 - 2,540 - 2,540 - 423 - 423 - 77,821 - Year Ended Year Ended 31/03/2022 31/03/2021 £ £ 28,560 - 19,904 - 4,000 - 1,000 - 2,950 - 1,200 - 1,500 - 5,000 - 7,408 - 2,438 - 898 - 74,858 - |
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PLAY RADNOR / CHWARAE MAESYFED
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
3 EXPENDITURE
| EXPENDITURE Charitable Activities: Costs Directly Allocated to Activities: Wages and Salaries (Recharge from Play Radnor) Staff Expenses Printing, Postage and Stationery Promotion and Publicity Toys, Equipment and Play Resources Computer and Softw are Vehicle Expenses Legal and Professional Activities and Events General Running Costs Recharge of Costs from Play Radnor Depreciation Recharge of Governance Costs from Play Radnor Analysis of Governance Costs Accountancy Independent Examiner’s Fee |
Unrestricted Funds £ - - - - - - - - - - 18,149 - 600 18,749 300 300 600 |
Restricted Funds £ 16,895 489 146 230 7,656 40 846 158 1,446 340 - 70 - 28,316 - - - |
Total Funds Total Funds Year Ended Year Ended 31/03/2022 31/03/2021 £ £ 16,895 - 489 - 146 - 230 - 7,656 - 40 - 846 - 158 - 1,446 - 340 - 18,149 - 70 - 600 - 47,065 - 300 - 300 - 600 - |
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| 4 TRANSFER BETWEEN FUNDS The transfer between funds in the year are: Transfer of Core costs from Unrestricted Funds to Restricted |
Unrestricted Restricted Funds Funds £ £ 18,749 (18,749) 18,749 (18,749) |
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PLAY RADNOR / CHWARAE MAESYFED
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
| TANGIBLE FIXED ASSETS Cost or Revaluation At 1 April 2021 Additions At 31 March 2022 Depreciation At 1 April 2021 Charge for year At 31 March 2022 Carrying Amount At 31 March 2022 At 31 March 2021 DEBTORS Amount ow ed to Play Radnor Other Debtors Prepayments CREDITORS: Amounts falling due within one year |
Equipment, Fixtures and Fittings Total £ £ - - 350 350 350 350 - - 70 70 70 70 280 280 - - 2022 2021 £ £ 2,200 - 651 - 2,851 - 2022 2021 £ £ 28,305 - 28,305 - |
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5 TANGIBLE FIXED ASSETS
6 DEBTORS
- 7 CREDITORS: Amounts falling due within one year
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PLAY RADNOR / CHWARAE MAESYFED
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
8 UNRESTRICTED FUNDS
| 8 UNRESTRICTED FUNDS Unrestricted Funds: General Funds Total Unrestricted Funds 9 RESTRICTED FUNDS Restricted Income Funds: Holiday Hunger Community Cohesion Llandrindod Bibs BBC - Mud and Sticks Prince Charities Arts Club Summer of Fun Inside Out Moondance Half Term 2022 Armed Forces Messy Play Toy Library Youth Club Lions AWPO Half Term Dering Lines Restricted Capital Funds: Picnic Bench Total Restricted Funds |
At 01/04/2021 £ - - At 01/04/2021 £ - - - - - - - - - - - - - - - - - - - - - |
Income £ - - Incoming Resources £ 5,000 898 1,572 7,408 1,500 19,904 6,280 10,192 2,438 1,172 3,368 4,819 1,000 4,000 1,200 4,520 2,200 77,471 350 350 77,821 |
Expenditure £ (18,749) (18,749) Outoing Resources £ (2,491) (308) (333) (3,029) (741) (1,724) (5,535) (3,607) (539) (554) (1,713) (2,956) (376) (1,769) (1,475) (404) (692) (28,246) (70) (70) (28,316) |
At Transfers 31/03/2022 £ £ 18,749 - 18,749 - At Transfers 31/03/2022 £ £ (2,352) 157 - 590 (100) 1,139 (1,437) 2,942 - 759 (3,500) 14,680 (745) - (2,155) 4,430 (1,899) - (618) - (1,655) - (824) 1,039 - 624 (2,231) - 275 - - 4,116 (1,508) - (18,749) 30,476 - 280 - 280 (18,749) 30,756 |
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PLAY RADNOR / CHWARAE MAESYFED
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
The purposes of Restricted Income Funds are as under:
| Holiday Hunger | - funding to provide play and healthy snacks during school holidays. |
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| Community Cohesion | - intergenerational projects. |
| Llandrindod Bibs | - infant feeding group, supported by Play Radnor. |
| BBC (Mud and Sticks) | - weekly outdoor group for children ages 0-3 and their parent/carers. |
| Play Rangers | - in house and outreach play sessions. |
| Thumbs Up | - weekly group for children with disabilities and their siblings. |
| Prince Charities | - funding towards cost of play van and related running costs. |
| Arts Club | - to provide a wide range of visual arts opportunities for children and young |
| people in Powys. | |
| Summer of Fun | - funding for free play opportunities during the summer holidays. |
| Inside Out | - project for children aged 0-5 and their parent/carers to encourage increased |
| outdoor play. | |
| Moondance | - Covid 19 funding for provision of activity bags for children/parent/carers. |
| Half Term 2022 | - funding for free play opportunities for children and young people. |
| Armed Forces | - to provide play opportunities at Dering Lines Army Camp. |
| Messy Play | - project for children aged 0-3 and their parent /carers to explore and |
| experience a range of textures and materials. | |
| Toy Library | - low cost lending service of toys and equipment for parents/carers in Powys. |
| Youth Club | - social club for young people aged 12+. |
| Lions | - funding to create new raised beds in the outdoor space. |
| AWPO | - funding for peripatetic play equipment, accessible picnic benches. |
| Half Term Dering Lines | - to provide play opportunities at Dering Lines Army Camp. |
10 ANALYSIS OF NET ASSETS BETWEEN FUNDS
| Unrestricted Funds - General Funds Restricted Funds ANALYSIS OF NET ASSETS BETWEEN FUNDS |
Tangible Fixed Assets £ - 280 280 |
Net Current Assets £ - 30,476 30,476 |
Total £ - 30,756 |
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| 30,756 |
11 TRUSTEES REMUNERATION AND EXPENSES
No Trustees were reimbursed in the year for costs incurred in attending meetings and expenses incurred for volunteer work (2021 - £Nil). No costs were incurred in the year for meetings of the Executive Committee (2021 - Nil).
No Trustees were employed in the year. No other Trustee or any person connected with them has received or is due to receive any remuneration for the period directly or indirectly from the charity’s funds.
12 TAXATION
Play Radnor / Chwarae Maesyfed is a registered charity and is therefore not liable to taxation.
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