## **Trustees’ Annual Report for the period From 1 April 2023 To 31 March 2024 Charity name: Grindon Parish Hall Charity registration number: 1187353** ## **Reference and Administrative details** |**Charity name**|Grindon Parish Hall| |---|---| |**Other name the**
**charity uses**|N/A| |**Registered charity**
**number**|1187353| |**Charity’s principal**
**address**|Grindon Parish Hall
Durham Road; Thorpe Thewles
Stockton-on-Tees; TS21 3JN| ## **Names of the charity trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---| |Chris Chapman|Chair|Appointed as
Trustee on 3 July
2023 and as Chair
on 18thSeptember
2023|| |John Tait|Former Chair|John was Chair until
18thSeptember
2023|| |Carole Sharkey|||| |Lynne Williams|||| |Phillipa Cooper*|Secretary||| |Claire Gibs
(Reverend)||Resigned 15
January 2024|Parochial Church
Council of the
Church of England
Stockton Rural
Parish| |Vacant|||Grindon & Thorpe
Thewles Parish
Council| Phillipa Cooper stepped down as Secretary and Trustee on 23 April 2024. Kelly Knapp was appointed as Trustee and Secretary on 15 April 2024 Paul Hamblett was appointed as Trustee and Treasurer on 15 April 2024 GPH-24-08 Page 1 of 8 ## **Structure, Governance and Management** |Description of charity’s trusts:|Description of charity’s trusts:| |---|---| |Type of governing
document|CIO Constitution| |How is the charity
constituted?|Charitable Incorporated Organisation under the foundation
model.| |Trustee selection
methods including
details of any
constitutional
provisions e.g. election
to post or name of any
person or body entitled
to appoint one or more
trustees|The users of the hall and local residents form a management
committee (elected annually). Members of the committee, and
especially new members, are offered the opportunity to put
themselves forward as Trustees. The Chairman of the
management committee is required to put themselves forward
as a trustee. Grindon and Thorpe Thewles Parish Council can
appoint a trustee. The Parochial Church Council of the Church
of England Stockton Rural Parish can appoint a Trustee.
Trustees take account of the skills, knowledge and experience
needed for the effective administration of the CIO in appointing
new trustees.
_Changes were made in April 2024 with the disbandment of the_
_Management Committee and Trustees taking a higher degree of_
_accountability and responsibility. Some representatives on the_
_Management Committee subsequently became Trustees._
_This will be reported upon in the 2024-25 Annual Report._| ## **Additional information** |**Additional information**|| |---|---| |Policies and
procedures adopted for
the induction and
training of trustees|All new trustees are provided with a copy of the CIO constitution
on appointment.
_Enhanced governance processes were introduced commencing_
_in April 2024 with all Trustees provided with additional guidance_
_and induction. This will be reported upon in the 2024-25 Annual_
_Report._| |The charity’s
organisational structure
and any wider network
with which the charity
works|The trustees oversee the policy and strategy of the CIO. They
have approved a set of Standing Rules for the Management
Committee which oversees the day-to-day operation of the Hall.
The CIO is a member of the Tees Valley Village Hall Network,
and Trustees attend meetings of the network and attend training
events, as considered appropriate.
_Changes were made in April 2024 with the disbandment of the_
_Management Committee and Trustees taking a higher degree of_
_accountability and responsibility. This will be reported upon in_
_the 2024-25 Annual Report._| |Relationship with any
related parties|As noted above, the CIO is a member of the Tees Valley Village
Halls Network. Financial Transactions are confined to the| GPH-24-08 Page 2 of 8 payment by Grindon Parish Hall of its membership fee. The Network provides advertising for the hall on its web site, and advice and training, where required, to support the operation of the Hall. The CIO has a close working relationship with the Parish Council which can be expected as both serve and support local residents and the neighbouring community. The Parish Council hire the hall for their meetings and events. GPH-24-08 Page 3 of 8 ## **Objectives and Activities** |Summary of the
purposes of the charity
as set out in its
governing document|(i)
To promote for the benefit of the inhabitants of Thorpe
Thewles and the surrounding district without distinction
of sex, sexual orientation, race or of political, religious or
other opinions, by associating together the said
inhabitants and the local authorities, voluntary and other
organisations in a common effort to advance education
and to provide facilities in the interests of social welfare
for recreation and other leisure time occupations with the
objects of improving the conditions of life of the said
inhabitants.
(ii)
to establish or secure the establishment of a community
hall and to maintain and manage the same in
furtherance of these objects.| |---|---| |Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.|The Hall is used by a number of community groups providing a
range of activities of interest to the wider community the Hall
services. These activities include circuit training, dance classes,
art classes, coffee mornings and soundbaths.
The hall is used for private bookings by individuals and groups
for events including parties and social gatherings
The Thorpe Thewles History Group utilise the hall for its
meetings and to hold talks which attract several attendees
The National Childbirth Trust are a regular hall user.
The Hall also hosts the Parish Council meetings, which include
a public forum and chance for residents to voice views and
concerns. The Parish Council additionally hold a number of well
attended social gatherings for residents to attend.
Hall hire fees have been maintained at prior levels to support
groups and in particular our regular users in order for those
groups to continue to operate and provide services and
opportunity to residents and other attendees| |Statement confirming
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit|The trustees have taken account of the statement on public
benefit during their decisions throughout the year. Where
possible we have taken steps to support groups which generally
serve the population of Thorpe Thewles and the surrounding
area.
_Governance processes were further enhanced and formalised_
_with the appointment of a new secretary in April 2024, and will_
_be reported upon in the 2024-25 Annual Report. ._| |**Additional information**|| |Contribution made by
volunteers|The Hall relies substantially on the efforts of volunteers for its
operation. Amongst the contributions volunteers make to the
operation of the hall are administrative support, laying out the
hall for specific events, minor maintenance, ground
maintenance, setting up for events and opening and closing of
the hall for users.| GPH-24-08 Page 4 of 8 A volunteer register has been established and includes 18 volunteers who provide some support to the operation of the hall in addition to Trustees. GPH-24-08 Page 5 of 8 ## **Achievements and Performance** |Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to
society as a whole.|During the reporting period the primary achievement of the
charity has been the retention and attraction of a number of
clientele providing a mix of activities for a wide range of resident
users.
Hall utilisation has varied with some activities ceasing but others
commencing. Overall, the hall saw a decrease in overall
utilisation, but at time of writing this seems to have recovered up
to levels assumed in the budget.
The activities supported by the Hall, by nature, attract users
reflecting Thorpe Thewles, and are inclusive in their nature.
Anecdotally, events at the Hall are, for some individuals, the
only regular social interaction they have with other individuals.
The Hall is the only truly public space in the village of Thorpe
Thewles it provides a unique resource to allow the local
population to socialise, and participate in a variety of
educational, recreational activities as well as those promoting
health and well-being. This is especially important for the many
aging and often isolated residents of the village and surrounding
area. (The village does have two public houses, but these are
increasingly targeted at a relatively up market food trade for a
broader geographical area and therefore limited in the support
they give to our target beneficiaries).
_The 2024-25 Strategy identifies some specific objectives to_
_further support the local community, and deliver the CIO_
_objectives, these will be reported upon in the 2024-25 Annual_
_Report_| |---|---| |**Additional information**|| |Performance of
fundraising activities
against objectives set|The main objective has been to retain regular users and seek to
increase ad-hoc bookings.
There were no objectives set for specific targeted fundraising
during the period covered by this report.
Trustees were in process of drafting and approving the 2024/25
Strategy which did include specific objectives regarding fund
raising activity including increasing utilisation, securing grant
funding and increasing the level of donations received.
_The 2024/25 Strategy was approved in April 2024 and progress_
_on delivering the outcomes identified will be reported during the_
_financial year and in the 2024-25 Annual Report._| GPH-24-08 Page 6 of 8 ## **Financial Review** |Review of the charity’s financial position at the end of the period|Review of the charity’s financial position at the end of the period| |---|---| |Statement explaining
the policy for holding
reserves stating why
they are held|The hall attempts to retain reserves to cover anticipated future
maintenance and refurbishment costs. Reserves are also held
and earmarked against particular future requirements and
potential reasonably likely items of unforeseen expenditure (e.g
uninsured roof damage).
Reserves are also held against unanticipated drops in income
so the hall can continue to be viable while action is taken to
secure revenue streams. A formal reserves policy is reviewed
periodically.| |Amount of reserves
held|Reserves at 31 March 2024 were £18,255.85.
£12,000 is held as provision for roof repairs and a further £5000
as provision for future losses pending activity to revitalise the
hall.| |Reasons for holding
zero reserves|N/A| |Details of fund
materially in deficit|N/A| |Explanation of any
uncertainties about the
charity continuing as a
going concern|At the time of writing (July 2024) there is reasonable confidence
in the viability of the hall for the immediate future.
The 2024-25 Strategy included specific actions to increase
utilisation and secure grant revenues, whilst the 2024-25 budget
included proposals and targets for securing donations and
holding direct events. Indication is that Income targets for 2024-
25 will be achieved.
Action has been taken to review all contracted services, and
their associated costs, which has led to some significant
reductions in costs of gas, electric, water and broadband. The
installation of solar panels will further reduce our energy costs.
A number of grant applications have been submitted (with some
success) which will support the installation of solar panels and if
successful enable investment in maintaining the fabric of the
(102 year-old) building and investment in supporting the
community.| |**Additional information**|| |---|---| |The charity’s principal
sources of funds
(including any
fundraising)|Fees from hall bookings and users.
_The 2024-25 Strategy and Budget sets objectives to secure_
_additional sources of funds including income from holding_
_events directly; income from securing donations; and income_
_from securing grants._| |A description of the
principal risks facing
the charity|The principal risk facing the hall is the physical infrastructure of
the hall (most notably the roof) which may require significant
expenditure beyond our reserves, grants and other monies
which can be raised.| GPH-24-08 Page 7 of 8 Recent survey activity whilst planning and installing solar panels has provided some assurance that the roof structure remains sound, and should remain so in the medium term. A second major risk is the reliance on a few regular hirers and potential inability to attract new events and attendees leading to declining utilisation and revenue. Mitigation activities are in place as far as reasonably practicable to address these and other risks. ## **Declarations** The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Name Position Date GPH-24-08 Page 8 of 8 **Grindon Parish Hall 1187353 Receipts and payments accounts CC16a For the period** 1-Mar-23 31-Mar-24 **To from** ## **Section A Receipts and payments** |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
Hall Hire Fees
**7,154**
Donations
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**7,154**
**NIL**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 7,154**
**A3 Payments**
Gas & Electric
**4,476**
Water
**135**
Internet & Phone
**759**
Repairs & Maintenance
**3,177**
Insurance
**912**
Cleaning
**1,537**
Web Services
**7**
PAT testing
**42**
Licences & Memberships
**204**
Accounting/ Audit Fees
General Supplies
**435**
Miscellaneous
**35**
**-**
**-**
**_Sub total_ 11,719**
**NIL**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 11,719**
**_Net of receipts/(payments)_ - 4,565**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**_Cash funds this year end_ - 4,565**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**7,154**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**7,154**
**-**
**-**
**-**
**7,154**
**4,476**
**135**
**759**
**3,177**
**912**
**1,537**
**7**
**42**
**204**
**-**
**435**
**35**
**-**
**-**
**11,719**
**-**
**-**
**-**
**11,719**
**- 4,565**
**-**
**-**
**- 4,565**|**Last year**
**to the nearest £**| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**7,154**|**7,818**| ||||**-**|**200**| ||||**-**|**1,315**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**7,154**|**9,333**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|**-**| ||||**-**|**-**| |||||| |||**-**|**7,154**|**9,333**| |||||| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**4,476**|**3,872**| ||||**135**|**96**| ||||**759**|**608**| ||||**3,177**|**692**| ||||**912**|**866**| ||||**1,537**|**1,090**| ||||**7**|| ||||**42**|| ||||**204**|**139**| ||||**-**|**70**| ||||**435**|**1,282**| ||||**35**|| ||||**-**|**-**| ||||**-**|**-**| ||||**11,719**|**8,715**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|| ||||**-**|**-**| |||||| |||**-**|**11,719**|**8,715**| |||||| ||**-**|**-**
**-**
**-**
**-**|**- 4,565**|**618**| ||**-**||**-**|**-**| ||**-**||**-**|**-**| ||**-**||**- 4,565**|**618**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|**Details**
Bank Account
**Details**
Debtors
**Details**
NIL
**Details**
Grindon Parish Hall - land & buildings
Fixtures and fittings - Blinds
Fictures and fittings - CCTV equipment
**Details**
Creditors - NIL
Income In Advance
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Fixtures and fittings - tables, chairs, oven,
~~kitchen appliances~~
Fixture and fittings - TVs, meeting owl,
sound equipment|**to nearest £**
**18,256**
**-**
**-**
**18,256**
Agreement Error
**to nearest £**
**461**
**-**
**-**
**-**
**-**
**-**
Grindon Parish Hall
Grindon Parish Hall
Grindon Parish Hall
Grindon Parish Hall
Grindon Parish Hall
Grindon Parish Hall
Grindon Parish Hall
**Unrestricted**
**funds**
**Unrestricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**to nearest £**
**-**
**-**
**-**
**-**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**71**
**-**
**-**
**-**
**Restricted**
**funds**
**Restricted**
**funds**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---|---| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||OK| |||||**to nearest £**
**Endowment**
**funds**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**When due**
**(optional)**| ||Creditors - NIL|Grindon Parish Hall|**-**|| ||Income In Advance|Grindon Parish Hall|**71**|**Early 2024/25**| ||||**-**|| ||||**-**|| ||||**-**|| Signed by one or two trustees on behalf of all the trustees |Signature|Print Name
Chris Chapman|Date of
approval| |---|---|---| ||Chris Chapman|| ||||