## **Trustees’ Annual Report for the period** **From 1 April 2021 To 31 March 2022** **Charity name: Grindon Parish Hall Charity registration number: 1187353** ## **Objectives and Activities** **----- Start of picture text -----**
Summary of the purposes
of the charity as set out (i) To promote for the benefit of the inhabitants of
in its governing Thorpe Thewles and the surrounding district
document without distinction of sex, sexual orientation, race
or of political, religious or other opinions, by
associating together the said inhabitants and the
local authorities, voluntary and other
organisations in a common effort to advance
education and to provide facilities in the interests
of social welfare for recreation and other leisure
time occupations with the objects of improving
the conditions of life of the said inhabitants.
(ii) to establish or secure the establishment of a
community hall and to maintain and manage the
same in furtherance of these objects.
Summary of the main At the beginning of the reporting period (1 April
activities in relation to 2021) England was still under a COVID-19
those purposes for the Lockdown regime which prohibited almost all use
public benefit, in of the hall. From late May 2021 various
particular, the activities, community groups started using the hall again,
projects or services although some were not immediately financially
identified in the viable and required support from the charity’s
accounts. resources initially. By the end of the reporting
period hall usage had recovered significantly, but
not to 2019 levels.
Statement confirming The trustees have taken account of the statement
whether the trustees on public benefit during their decisions
have had regard to the throughout the year. Where possible we have
guidance issued by the taken steps to support groups which generally
Charity Commission on serve the population of Thorpe Thewles and the
public benefit surrounding area. Many of these groups have had
problems maintaining their existence through a
difficult period due to the long term impact of the
COVID-19 pandemic. Consideration has been
given during the year to the introduction of a
differential fee structure with lower fees for
bookers who clearly meet the charitable
objectives of the hall (the vast majority) from
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**those of a more commercial or less locally relevant activity. The Trustees and the Management Committee agreed that at the present time the market will not bear such a fee differential.** ## **Additional information** **----- Start of picture text -----**
Contribution made by The Hall relies substantially on the efforts of
volunteers volunteers for its operation. Amongst the
contributions volunteers make to the operation of
the hall are financial, booking and other
administrative support, laying out the hall for
specific events, minor maintenance, grant
applications, and opening and closing of the hall.
Although a fully defensible figure is difficult to
produce, it is estimated volunteers contribute in
excess of 2 staff FTE.
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## **Achievements and Performance** ||Summary of the main
achievements of the
charity, identifying the
diference the charity’s
work has made to the
circumstances of its
benefciaries and any
wider benefts to society
as a whole.|**During the reporting period the primary**
**achievement of the charity has been successful**
**reopening of the hall once the situation permitted**
**this. As the hall is the only truly public space in**
**the village of Thorpe Thewles it provides a unique**
**resource to allow the local population to socialise,**
**and participate in a variety of educational,**
**recreational activities as well as those promoting**
**health and well-being. This is especially important**
**for the many aging and often isolated residents of**
**the village and surrounding area. (The village does**
**have two public houses, but these are increasing**
**targeted at a relatively up market food trade for a**
**broader geographical area and therefore limited in**
**the support they give to our target benefciaries).**|| |---|---|---|---| ## **Additional information** Performance of **Because of the uncertain situation, in particular,** fundraising activities **closure of the hall due to COVID lockdowns, no** against objectives set **specific objectives for fundraising were set during the reporting period. The focus was on utilising reserves and grants to ensure the hall could resume operation when conditions permitted, which was achieved.** ## **Financial Review** **----- Start of picture text -----**
Review of the charity’s
financial position at the
end of the period
Statement explaining the The hall attempts to accumulate reserves to cover
policy for holding anticipated future maintenance and refurbishment
reserves stating why they costs and reasonably likely items of unforeseen
are held expenditure (e.g uninsured roof damage). Reserves
are also held against unanticipated drops in
income so the hall can continue to be viable for
one year without income. A formal reserves policy
has now been drawn up.
Amount of reserves held £20 000
Reasons for holding zero N/A
reserves
Details of fund materially N/A
in deficit
Explanation of any At the time of writing (November 2022) there is
uncertainties about the little concern about the viability of the hall for the
charity continuing as a immediate future. Booking levels indicate the hall
going concern is day-to-day financially viable, although this
requires continued careful monitoring as income
data for the first extended post-COVID financial
period is obtained, and a clearer picture of ongoing
energy costs emerges.
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## **Additional information** **----- Start of picture text -----**
The charity’s principal Fees from hall bookings. Grants for specific
sources of funds purposes. COVID-19 Recovery Grants paid by
(including any Stockton-on-Tees Borough Council on behalf of HM
fundraising) Government.
A description of the The principal risk facing the hall is that
principal risks facing the outstanding issues with the physical infrastructure
charity of the hall (most notably the roof) will require
expenditure beyond our reserves, grants and other
monies which can be raised. A second major risk is
that the Hall will be unable to recruit a new cohort
of volunteers to replace those who have led the
operation of the hall during the last few years,
several of whom have moved away from the village
and/or suffered health problems. A third risk is that
increased heating costs will exceed the income
from hiring out the hall.
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## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing CIO Constitution
document
How is the charity Charitable Incorporated Organisation under the
constituted? foundation model.
Trustee selection The users of the hall and local residents form a
methods including details management committee (elected annually).
of any constitutional Members of the committee, and especially new
provisions e.g. election to members, are offered the opportunity to put
post or name of any themselves forward as Trustees. The Chairman of
person or body entitled the committee is required to put themselves
to appoint one or more forward as a trustee.
trustees
Grindon and Thorpe Thewles Parish Council can
appoint a trustee.
The Parochial Church Council of the Church of
England Stockton Rural Parish can appoint a
Trustee.
Trustees take account of the skills, knowledge and
experience needed for the effective administration
of the CIO in appointing new trustees.
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## **Additional information** **----- Start of picture text -----**
:
Policies and procedures All new trustees are provided with a copy of the
adopted for the induction CIO constitution on appointment.
and training of trustees
The charity’s The trustees oversee the policy and strategy of the
organisational structure hall. They have approved a set of Standing Rules
and any wider network for the Management Committee which oversees
with which the charity the day-to-day operation of the Hall. The Hall is a
works member of the Tees Valley Village Hall Network,
and Trustees attend meetings of the network,
attend training events, and provide speakers on
occasions.
As noted above, the Hall is a member of the Tees
Relationship with any Valley Village Halls Network. Financial Transaction
related parties are confined to the payment by Grindon Parish Hall
of its membership fee. The Network provides
advertising for the hall on its web site, and advice
and training to support the operation of the Hall.
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## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Grindon Parish Hall
Other name the charity N/A
uses
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Registered charity 1187353
number
Charity’s principal GRINDON PARISH HALL
address
DURHAM ROAD
THORPE THEWLES
STOCKTON-ON-TEES
TS21 3JN
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**Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 John Tait Chair
2 Carole Sharkey
3 Phillipa Cooper Secretary
4 Lynne Williams
Claire Gibbs 28 June 2021-31 The Parochial Church
March 2022 Council of the Church of
5
England Stockton Rural
Parish
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Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for whole
year
N/a
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## **Funds held as custodian trustees on behalf of others** Description of the assets **None** held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** John Irving Tait **Position (eg** Chair **Secretary, Chair, etc)** **Date** 17 January 2023 Grindon Paiish Hall Charfty NumbEr Ilmsj FINANCIALACCOUPITSFOItThE YEAR ENDED 31° Marth 2022 Indeptndent Examlnrfs Rep)rt I reporttothe trustee5 orb my examlrokn of the accounts olGrindon Parish Hall 1.the Trusfl ¥￿the year ended 31° March 2022 Rt5pon5ibilities and ba￿5 olre As the charity's twstees. you ère reSp￿s•ble forthe prep3ration of the accounts in accordance wth the requ1￿meThts of the Charities Act 20111.the Arfl. I rewrt in respect of my examination of the Trusvs actounts carried out under section 145 Qf the 2011 Art and in carrwng out rny examination, I have followed all the applicable Dtrrectlons w'ven bythe Charity Commi55ion under section 14515llbl of the Act. Indyndent Examlnerf5 Statefflent I have completed my exaMinat￿n. l uffifirm that no material mafiers have come to my attentM)n in connection with the examinatK)Tr which gNes me cause to bel*ve that in. any material respert.. the accountinE records were not kept in xrordancewith 5ecrion 130of the Charities Act., or the accounts dNJ not accord ¥riih the a[￿U￿tIng records.. or the aciounts did not comply with the applicable requirements contemingthe form and tonteni ol accounts Set oul in the thèritie5 (Accounts and Reports) ReEulation5 2(th other than any requirement that the acrountsgive 3.true and fairf ￿leW which 15 not a matter t￿S￿leTed a5 Part ol an independent examination. I have noton￿rn5 and have COME across noothermatters in CODr￿h3fi Mrith the examination towhich artention Sh￿k1 be drawn in report orderto enabk a proper understandin8 of the accounts to be reached. Profe$4onal Fee The examinat*)n ha5 been Pfo¥ided on a fee basis as detai￿ in the3ccounts. Signed.. Joseph Deane FC 61 Cleveland Avenue Darlington DL3 7HF Date.. Parish Fort1* Year Erkled 31° Marth 1022 F*￿Ipts Itoom Hire d Support tsonatilins Other 1477.25 210. 10.fA)3.21 uo) 47&23 1229.&J Refund Water sand Electric Telephone Insurance pit5 ￿￿nCe Rep&rs Maintenan Stationeryandconsumables Solititors Fee5 Cleaning Audit y) 5nn 437.22 98L28 273.93 J61.27 L4ts. 1679.32 1741.flj 553.gj L313.(8 (D 7& 7&(0 7.LbW•) Surplus Ioefiatl forthe Period Depreaatian forthe period Surplu51L￿fltitI forthEyearto31stPIArth IP2 147.CIX41 Grlndon Parish Hall Balance brou8hlforw*d Purchased in theyear Deptrgation 15L51&94 3.114.(hl ISI516.94 98 StDck ebtors 8ankCurrentAcmuryt 22.745.87 17.529.47 17.529.47 Cywrent Wlilies Creditors 75.11) 7& NeicuwrEntA%sets 87 17AX47 97L41 WhlthTrpre5ents.. Balan￿ brouehtfolward 168.97L41 8.25&44 1772U5 21.871.Q 147,(YJ4.41 97L S￿ne￿.. Chair-. Treasurer.. Oate=